Council Minutes – August 12, 2013

1.….. CALL TO ORDER – 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, August 12, 2013 with Mayor Losier presiding.

2. RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Calvin, Councillor Evans and Councillor Snodgrass were in attendance.  Councillor Day was absent.

Councillor Calvin moved to pay Councillor Day in her absence.
Seconded by Councillor Snodgrass.  Carried.

Councillor Evans departed the meeting.

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Deputy Mayor Likely moved to approve the agenda of August 12, 2013 as presented.

Seconded by Councillor Calvin.  Carried.

Councillor Evans rejoined the meeting.

4. .DISCLOSURE OF CONFLICT OF INTEREST

None

5. PUBLIC HEARINGS

None

6. PUBLIC PRESENTATIONS
6.1 PRESENTATION RE:  PROPOSED MULTI-USE PLAY SITE – JIM SCOTT, CSLA, TRACE PLANNING & DESIGN

Jim Scott, CSLA, Trace Planning & Design provided information to Council regarding the proposed Multi-Use Play Site including revised cost estimates noting the support of the Skateboard/Bike Park Group – Youths and Parents.

Councillor Evans moved to proceed with the Engineering Drawings for the proposed Multi-Use Play Site.

Seconded by Councillor Snodgrass.  Carried.

Jeremy Michael McIssac (one of the youth who helped design the park) thanked Council for the opportunity for a skate park in the community.

6.2 PRESENTATION OF RCMP STATISTICAL REPORT FOR JULY 2013 – RCMP REPRESENTATIVE ATTENDING

Cst. Pat Quinn provided information to Council regarding the RCMP    Statistical Report for July 2013.

Councillor Snodgrass moved to receive and file the RCMP Statistical Report for July 2013.

Seconded by Councillor Evans.  Carried.

6.3 PRESENTATION BY FUNDY REGION SOLID WASTE RE:  REVIEW WASTE DIVERSION PROGRAM – MARC MACLEOD, GENERAL MANAGER PRESENTER

Marc MacLeod , General Manager, Fundy Region Solid Waste provided information to Council regarding the Waste Diversion Program and the need for a representative from the Municipality of Grand Bay-Westfield for the  new Stakeholder Group that will be reviewing various diversion options for a recommendation by June 2014.

Councillor Snodgrass moved to appoint Maggie Coffin-Prowse as the Town of Grand Bay-Westfield representative on the Fundy Region Solid Waste Stakeholder Group.

Seconded by Deputy Mayor Likely.  Carried.

7. MINUTES
7.1 MINUTES OF REGULAR COUNCIL MEETING OF JULY 8, 2013

Councillor Snodgrass moved to adopt the minutes of the Regular Council Meeting of July 8, 2013 as presented.

Seconded by Councillor Calvin.  Carried.

7.2 MINUTES OF SAINT JOHN AQUATIC CENTRE COMMISSION MEETING OF APRIL 30, 2013

Councillor Snodgrass moved to receive and file the minutes of Saint John Aquatic Centre Commission Meeting of April 30, 2013.

Seconded by Councillor Evans.  Carried.

7.3 MINUTES OF FUNDY REGIONAL SERVICE COMMISSION MEETING OF JUNE 11, 2013

Councillor Snodgrass moved to receive and file the minutes of Fundy Regional Service Commission Meeting of June 11, 2013.

Seconded by Councillor Evans.  Carried.

7.4 MINUTES OF EMERGENCY MEASURES ORGANIZATION (EMO) MEETING OF APRIL 16, 2013/EMO TRAINING MEETING OF APRIL 16, 2013

Councillor Calvin moved to receive and file minutes of Emergency Measures Organization (EMO) Meeting of April 16, 2013/EMO Training Meeting of April 16, 2013.

Seconded by Councillor Snodgrass.  Carried.

8. BILLS FOR PAYMENT

Councillor Snodgrass moved to pay Bills for Payment in the amount of $101,157.39 and Bills for Ratification in the amount of $121,375.57; Grand Total of $222,532.96.

Seconded by Councillor Evans.  Carried.

9. CONSENT AGENDA

a) Building Inspector’s Report for July 2013
b) Grand Bay-Westfield Volunteer Fire Rescue Department Report for July 2013
c) River Centre Co-ordinator’s Report for July 2013
d) Works Commissioner’s Report for July 2013
e) Recreation Director’s Report for July 2013
f) Dog Control Reports for June and July 2013

Councillor Calvin moved to receive and file the following Consent Agenda items:

a) Building Inspector’s Report for July 2013
b) Grand Bay-Westfield Volunteer Fire Rescue Department Report for July 2013
c) River Centre Co-ordinator’s Report for July 2013
d) Works Commissioner’s Report for July 2013
e) Recreation Director’s Report for July 2013
f) Dog Control Reports for June and July 2013.

Seconded by Councillor Snodgrass.  Carried.

BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting Minutes of July 8, 2013

None

11.

12.

13.

14.

15.

DELEGATIONS

None

PETITIONS

None

BY-LAWS

None

NOTICE OF MOTIONS

None

REPORTS

None

16. TOWN MANAGER’S REPORT OF JUNE 19, 2013 RE:  APPOINTMENT OF TRADE AND CONVENTION CENTRE BOARD MEMBER/BROUGHT FORWARD FROM JULY 8, 2013 AGENDA/RELEVANT DATA

Councillor Snodgrass moved to appoint Andrew Ricketts as the Town’s Representative on the Trade and Convention Centre Board effective June 24, 2013 with a term to expire April 2016.

Seconded by Deputy Mayor Likley.  Carried.

It was noted a letter of thanks would be forwarded to Ed Betts for his many years of service as the Town’s Representative on the Trade and Convention Centre Board.

17. EMAIL OF JULY 17, 2013 FROM L’ACADIE, UNE CONSTELLATION D’ETOILES RE:  LOGO IN CONSTELLATION

Deputy Mayor Likely moved to receive and file email of July 17, 2013 from L’Acadie, une constellation d’ETOILES Re:  Logo in Constellation.

Seconded by Councillor Calvin.  Carried.

18. TOWN MANAGER’S REPORT OF JULY 16, 2013 RE:  LONG TERM FINANCING – TRANSPORTATION SERVICES – GAS TAX PROJECT

Councillor Snodgrass moved that the Treasurer and Mayor be authorized to issue and sell to the New Brunswick Municipal Finance Corporation a Municipality of Grand Bay-Westfield debenture in the principal amount of $270,000 for a term of five (5) years on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation, and be it resolved that the Municipality of Grand Bay-Westfield agree to issue post dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the above debenture, one year in advance.

Seconded by Councillor Calvin.  Carried.

19. EMAIL OF JULY 22, 2013 FROM CLAUDE DAUPHIN, PRESIDENT AND BROCK CARLTON, CHIEF EXECUTIVE OFFICER, FEDERATION OF CANADIAN MUNICIPALITIES (FCM) RE:  FCM MEMBERSHIP

Councillor Evans moved to receive and file email of July 22, 2013 from Claude Dauphin, President and Brock Carlton, Chief Executive Officer, Federation of Canadian Municipalities (FCM) Re:  FCM Membership.

Seconded by Deputy Mayor Likely.  Carried.

20. LETTER RECEIVED JULY 22, 2013 FROM JOHN WILLIAMSON, MP RE:  CRIMINAL RELEASED

Councillor Snodgrass moved to receive and file letter received July 22, 2013 from John Williamson, MP Re:  Criminal Released.

Seconded by Councillor Evans.  Carried.

21. PRESS RELEASE FROM MARY KEITH, VICE PRESIDENT COMMUNICATIONS, J. D. IRVING LIMITED RE:  RAILWAY OPERATIONS UPDATE

Councillor Snodgrass moved to receive and have read for the record Press Release from Mary Keith, Vice President Communications, J. D. Irving Limited Re:  Railway Operations Update.

Seconded by Councillor Evans.  Carried.

The Press Release from Mary Keith, Vice President Communications, J.D. Irving was read into the record.

22. DEVELOPMENT OFFICER’S REPORT OF JULY 30, 2013 RE:  SUNNYSIDE DRIVE PROPERTY, PID NO. 00461848

Councillor Snodgrass moved to proceed with the transfer of property identified as PID No. 00461848, “as is, where is” from the Province, with authorization for signing authority on the Form 1 Affidavit of Transfer and any other documents requested to give effect to the transfer as well as payment of applicable fees in the amount of $970.07.

Seconded by Deputy Mayor Likely.  Carried.

23. LETTER OF JULY 26, 2013 FROM ROBERT SHARPE, P. ENG., DIRECTOR, DESIGN BRANCH, DEPARTMENT OF TRANSPORTATION AND INFRASTRUCTURE RE:  PRIORITIES FOR 2014 CONSTRUCTION SEASON

Councillor Snodgrass moved to refer letter from Robert Sharpe, P. Eng., Director, Design Branch, Department of Transportation and Infrastructure Re:  Priorities for 2014 Construction Season to staff for a report for the next Council Meeting.

Seconded by Councillor Evans.  Carried.

24. LETTER OF AUGUST 2, 2013 FROM AREA CHAMBERS OF COMMERCE RE:  FORMATION OF A NEW SINGLE BUSINESS ENTITY

Councillor Calvin moved to receive and file letter of August 2, 2013 from Area Chambers of Commerce Re:  Formation of a New Single Business Entity.

Seconded by Councillor Evans.  Carried.

25. EMAIL OF AUGUST 1, 2013 FROM GOVERNMENT OF NEW BRUNSWICK RE:  REBATE – ENERGY RETROFIT PROJECT

Councillor Snodgrass moved to receive and file email of August 1, 2013 from Government of New Brunswick Re:  Rebate – Energy Retrofit Project.

Seconded by Councillor Evans.  Carried.

26. WORKS COMMISSIONER’S REPORT OF JULY 29, 2013 RE:  2012 – 2013 WINTER HOLDBACK RELEASE

Councillor Evans moved to release $4,080.24 of the $5,000.00 holdback to Morin Curbing Inc. regarding 2012-2013 Snow Control Contract Holdback Release.

Seconded by Councillor Calvin.  Carried.

27. DEVELOPMENT OFFICER’S REPORT OF JULY 31, 2013 RE:  FUTURE STREET OFF RIDGE WAY, PID NO. 30134936, REQUEST FOR ACQUISITION BY ANDREW MURRAY

Councillor Evans moved to table Development Officer’s Report of July 31, 2013 Re:  Future Street off Ridge Way, PID No. 30134936, Request for Acquisition by Andrew Murray to the September 9, 2013 agenda.

Seconded by Councillor Calvin.  Carried.

28. LETTER OF AUGUST 6, 2013 FROM DEBORAH APPS, PRESIDENT AND CEO, TRANS CANADA TRAIL RE:  TRANS CANADA TRAIL APPROVAL

Councillor Snodgrass moved to receive and file letter of August 6, 2013 from Deborah Apps, President and CEO, Trans Canada Trail Re:  Trans Canada Trail Approval,

Seconded by Deputy Mayor Likely.  Carried.

It was noted that an invitation for attendance at a future Council meeting would be extended to Mr. Poul Jorgenson, Trans Canada Trail.

29. WORKS COMMISSIONER’S REPORT OF AUGUST 7, 2013 RE:  REVISED MUNICIPAL KILOMETERAGE MAINTENANCE RESPONSIBILITY 2013

Councillor Snodgrass moved that Council authorize signatures on the Revised Municipal Kilometerage Responsibility Agreement dated June 12, 2013.

Seconded by Councillor Calvin.  Carried.

30. WORKS COMMISSIONER’S REPORT OF AUGUST 8, 2013 RE:  PAVEMENT MARKINGS TENDER RENEWAL 2014

Councillor Evans moved to renew the Pavement Markings Tender Q01-2012 for 2014 to Northside Pavement Markings per option to renew for 2014 under the same terms, conditions and price.

Seconded by Councillor Calvin.  Carried.

31. ADJOURNMENT

Councillor Calvin moved adjournment.

Seconded by Councillor Snodgrass.  Carried.

Time 8:53 pm

Respectfully submitted,

Sandra Gautreau Grace Losier
Town Manager/Clerk Mayor

Marcia Mason
Assistant Clerk