Council Minutes – January 23, 2017

 

1.   CALL TO ORDER – 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, January 23, 2017 with Mayor Losier presiding.

2.   RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Balemans, Councillor Evans, Councillor Day, and Councillor Snodgrass were in attendance.

3.   APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the agenda of January 23, 2017 with the addition of Item 22. a – Authorization for Signatures for Borrowing Resolution for the Bank of Nova Scotia.

Seconded by Councillor Snodgrass.  Carried Unanimously.

4.   DISCLOSURE OF CONFLICT OF INTEREST

None

5.   PUBLIC HEARINGS

None

6.   PUBLIC PRESENTATIONS

6.1   PRESENTATION BY RIVER VALLEY SENIOR CITIZENS CLUB TO THE TOWN OF GRAND BAY-WESTFIELD RE:  ANNUAL DONATION – COUNCILLOR BALEMANS, LIAISON PRESENTER

Councillor Balemans presented a donation of $500.00 to the Town on behalf of the River Valley Senior Citizens Club in regard to their use of the Centrum facility.

Councillor Snodgrass moved to receive the donation with thanks.

Seconded by Councillor Evans.  Carried.

7.   MINUTES

7.1     EMAIL POLL OF JANUARY 12, 2017 RE:  APPOINTMENT OF COUNCILLOR RYAN SNODGRASS TO THE P.R.O. KIDS ADVISORY COMMITTEE

Councillor Day moved to ratify the Email Poll of January 12, 2017 appointing Councillor Ryan Snodgrass as the Town’s appointee to the P.R.O. Kids Advisory Committee effective immediately to expire May 2020 with a letter of thanks to be provided to Katie Bacon.

Seconded by Deputy Mayor Likely.  Carried.

7.2     MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF NOVEMBER 21, 2016

Councillor Day moved to receive and file the Minutes of Planning Advisory Committee Meeting of November 21, 2016.
Seconded by Deputy Mayor Likely.  Carried.

7.3     MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 9, 2017

Councillor Day moved to adopt the Minutes of Regular Council Meeting of January 9, 2017 as presented.
Seconded by Councillor Evans.  Carried.

8.   BILLS FOR PAYMENT

Councillor Day moved to pay Bills for Payment as presented for $3,406.59 and Bills for Ratification for $322,323.17 for a total of $325,729.76.

Seconded by Deputy Mayor Likely.  Carried.

9.   CONSENT AGENDA

a)Dog Control Report for December 2016
Councillor Snodgrass moved to receive and file the following Consent     Agenda Item:
a)Dog Control Report for December 2016.
Seconded by Councillor Evans.  Carried.

10.   BUSINESS ARISING FROM MINUTES

a)Regular Council Meeting Minutes of January 9, 2017

None

11.   DELEGATIONS

None

12.   PETITIONS

None
 
13.   BY-LAWS

None

14.   NOTICE OF MOTIONS

None

15.   REPORTS

None

16.   LETTER OF DECEMBER 15, 2016 FROM BOB LEWIS, NATIONAL CHAIR – CANADA 150 RE:  INVITATION TO PARTICIPATE IN THE CANADA 150 CATEGORY OF THE 2017 NATIONAL EDITION OF COMMUNITIES IN BLOOM

Councillor Day moved to receive and file the Letter of December 15, 2016 from Bob Lewis, National Chair – Canada 150 Re:  Invitation to participate in the Canada 150 Category of the 2017 National Edition of Communities in Bloom.

Seconded by Councillor Evans.  Carried.

17.   LETTER OF JANUARY 9, 2017 FROM DAVID DUPLISEA, CHIEF EXECUTIVE OFFICER – THE CHAMBER RE:  2017 MEMBERSHIP RENEWAL

Councillor Snodgrass moved to renew membership with The Chamber as per Letter of January 9, 2017 from David Duplisea, Chief Executive Officer – The Chamber.

Seconded by Councillor Day.  Carried.

18.   CONSIDERATION OF SUPPORT FOR ELLEN’S LAW – VARIOUS RELATED MATERIALS

Councillor Day moved to support Ellen’s Law with a letter of support to be sent to appropriate Ministers with a copy to be sent to Minister Doucet and MLA Oliver.

Seconded by Councillor Snodgrass.  Carried.

19.   LETTER OF AUGUST 23, 2016 FROM STEPHEN TOBIAS, EXECUTIVE DIRECTOR – SAINT JOHN THEATRE COMPANY INC. RE:  ANNUAL REQUEST FOR SUPPORT – BROUGHT FORWARD FROM 2016

Councillor Day moved to table the Letter of August 23, 2016 from Stephen Tobias, Executive Director – Saint John Theatre Company Inc. Re:  Annual Request for Support Brought Forward from 2016 to the Regular Council Meeting of February 13, 2017.

Seconded by Councillor Snodgrass.  Carried.

20.   LETTER OF OCTOBER 31, 2016 FROM BILL MACMACKIN, SAINT JOHN FIELDHOUSE RE:  PROPOSED FUNDING OPTION – BROUGHT FORWARD FROM NOVEMBER 14, 2016

Councillor Snodgrass moved to table the Letter of October 31, 2016 from Bill MacMackin, Saint John Fieldhouse Re:  Proposed Funding Option Brought Forward from November 14, 2016 to the Regular Council Meeting of February 13, 2017.

Seconded by Councillor Day.  Carried.

21.   MEMORANDUM OF JANUARY 18, 2017 FROM PLANNING ADVISORY COMMITTEE (PAC) RE:  INDEX LIST OF PAC ITEMS FOR 2016

Councillor Day moved to receive and file the Memorandum of January 18, 2017 from Planning Advisory Committee (PAC) Re:  Index List of PAC Items for 2016.

Seconded by Deputy Mayor Likely.  Carried.

22.   TOWN MANAGER’S REPORT OF JANUARY 19, 2017 RE:  PROPOSED 2017 TRANSFER FROM THE GENERAL CAPITAL RESERVE FUND – WORKS VEHICLE

Councillor Evans moved to transfer $33,488.59 from the General Capital Reserve Fund to the General Revenue Operating Fund regarding the purchase of a 2016 150 Crew Cab for use as a Works Department Vehicle.

Seconded by Councillor Snodgrass.  Carried.

22.a)     AUTHORIZATION FOR SIGNATURES FOR BORROWING RESOLUTION FOR THE BANK OF NOVA SCOTIA

Councillor Day moved that the Mayor and Treasurer is/are hereby authorized to borrow on behalf of the Town of Grand Bay-Westfield (the “Corporation”) from the Bank of Nova Scotia (the “Bank”) from time to time by way of promissory note a sum or sums not exceeding at any one time Two Hundred Thirty Two Thousand Seven Hundred dollars ($232,700.00) to meet current expenditures of the Corporation for the year 2017.

And further moved that the Mayor and Treasurer is/are hereby authorized to sign on behalf of the Corporation to furnish to the Bank from time to time a promissory note or notes sealed with the corporate seal for the sum or sums so borrowed with interest at such rate as the Bank may from time to time determine.

And further moved that the Mayor and Treasurer is/are hereby authorized to sign on behalf of the Corporation to furnish to the Bank an Agreement or Agreements under the seal of the Corporation providing payment to the Bank of all amounts required to be paid by the Bank pursuant to each promissory note of the Corporation guaranteed by the Bank with interest at such rate as the Bank may from time to time determine and of a guarantee fee in respect of each such promissory note as such rate as the Bank may from time to time determine.

And further moved that Mayor and Treasurer is/are hereby authorized and directed to furnish to the Bank at the time of each borrowing and at such other times as the Bank may from time to time request, a statement showing the nature and amount of the estimated revenues of the current year not yet collected or where the estimates for the year have not been adopted, a statement showing the nature and amount of the estimated revenues of the Corporation as set forth in the estimates adopted in any preceding year that have not been repaid.

And further moved that the Mayor and Treasurer is/are hereby authorized and directed to apply in payment of all sums borrowed from the Bank, with interest thereon, all of the money’s hereafter collected or received on account or realized in respect of the taxes levied for the current year and for any preceding years and all of the moneys collected or received from any other source.

And further moved that the Mayor and Treasurer is/are hereby authorized to borrow on behalf of the Town of Grand Bay-Westfield (the “Corporation”) from the Bank of Nova Scotia (the “Bank”) from time to time by way of promissory note a sum or sums not exceeding at any one time Two Hundred Thirty Four Thousand One Hundred Forty Five dollars ($234,145.00) to meet current expenditures of the Corporation for the year 2017.

And further moved that the Mayor and Treasurer is/are hereby authorized to sign on behalf of the Corporation to furnish to the Bank from time to time a promissory note or notes sealed with the corporate seal for the sum or sums so borrowed with interest at such rate as the Bank may from time to time determine.

And further moved that the Mayor and Treasurer is/are hereby authorized to sign on behalf of the Corporation to furnish to the Bank an Agreement or Agreements under the seal of the Corporation providing payment to the Bank of all amounts required to be paid by the Bank pursuant to each promissory note of the Corporation guaranteed by the Bank with interest at such rate as the Bank may from time to time determine and of a guarantee fee in respect of each such promissory note as such rate as the Bank may from time to time determine.

And further moved that Mayor and Treasurer is/are hereby authorized and directed to furnish to the Bank at the time of each borrowing and at such other times as the Bank may from time to time request, a statement showing the nature and amount of the estimated revenues of the current year not yet collected or where the estimates for the year have not been adopted, a statement showing the nature and amount of the estimated revenues of the Corporation as set forth in the estimates adopted in any preceding year that have not been repaid.

And further moved that the Mayor and Treasurer is/are hereby authorized and directed to apply in payment of all sums borrowed from the Bank, with interest thereon, all of the money’s hereafter collected or

received on account or realized in respect of the taxes levied for the current year and for any preceding years and all of the moneys collected or received from any other source.

Seconded by Councillor Snodgrass.  Carried.

23.   ADJOURNMENT

Councillor Snodgrass moved adjournment.
Seconded by Councillor Evans.  Carried.
Time 7:41 pm

Respectfully submitted,

Sandra Gautreau                                                        Grace Losier
Town Manager/Clerk                                                   Mayor

Lynn Campbell
Assistant Clerk/Treasurer