Council Minutes – June 23, 2014

1. CALL TO ORDER – 7:32 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, June 23, 2014 with Mayor Losier presiding.

2. RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Day, Councillor Calvin, Councillor Evans, and Councillor Snodgrass were in attendance.

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the agenda of June 23, 2014 as presented.

Seconded by Councillor Calvin. Carried.

4. DISCLOSURE OF CONFLICT OF INTEREST

Councillor Calvin declared a conflict of interest with item #2 on Bills for Payment for Firemed Training Solutions for $3,113.15.

5. PUBLIC HEARINGS

None

6. PUBLIC PRESENTATIONS

6.1 PRESENTATION BY 1ST WESTFIELD SCOUTS – THANK YOU FOR DONATION

Mayor Losier received a plaque from the 1st Westfield Scouts to show appreciation for the donation made by the Town of Grand Bay-Westfield towards the 2013 National Jamboree.

6.2 PRESENTATION OF VOLUNTEER FIRE DEPARTMENT AWARDS

Mayor Grace Losier, Fire Chief Troy Gautreau, and Deputy Fire Chief Doug McLean presented the following awards to members of the Grand Bay-Westfield Volunteer Fire and Rescue Department:

 Completion of New Member Training and Advancement to Class 3 Firefighter:

Brian Bailey (Absent)

Matt Blanchard

Donald Cairns

Tyler Ferguson (Absent)

Mike King

Chris Lomax (Absent)

Jordan Thibodeau (Absent)

 Completion of First Responder:

Brian Bailey (Absent)

Matt Blanchard

Donald Cairns

Tyler Ferguson (Absent)

Mike King

Chris Lomax (Absent)

Jordan Thibodeau (Absent)

 Completion of Firefighter II:

Justin McAlpine

Jennifer Spinney

 Advancement to Class 1 Firefighter:

Justin McAlpine

 Rookie of the Year 2013 Award:

Brandon London

Firefighter of the Year 2013 Award:

David Smith

 Chief’s Special Service Award – Training:

Mike Cheley

Chuck Doucette

Alan Lingley

Gerry Maxwell

Christine Morrison

Adam Read

Jennifer Spinney

David Smith

Steel Smith

 Chief’s Special Service Award – Shifts:

Chuck Doucette

Justin McAlpine

Doug McLean

Josh Shannon

David Smith

Steel Smith

Years of Service

Norm Skjonsberg – 15 Years of Service

Roddy Shannon – 15 Years of Service

Scott Worden – 15 Years of Service

Mayor Losier thanked all the Volunteer Firefighters for their many years of service to the community.

6.3 RECESS

Councillor Day moved a fifteen minute recess at 7:50 pm.

Seconded by Councillor Snodgrass. Carried.

The meeting reconvened at 8:06 pm.

7. MINUTES

 7.1 MINUTES OF REGULAR COUNCIL MEETING OF JUNE 9, 2014

Councillor Snodgrass moved to adopt the minutes of the Regular Council Meeting of June 9, 2014 as presented.

Seconded by Councillor Calvin. Carried.

7.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF APRIL 7, 2014

Councillor Calvin moved to adopt the minutes of the Planning Advisory Meeting of April 7, 2014 as presented.

Seconded by Councillor Evans. Carried.

 8. BILLS FOR PAYMENT

Councillor Calvin departed the meeting due to a stated conflict of interest with item #2 on Bills for Payment.

Councillor Day moved to pay item #2 on Bills for Payment in the amount of $3,113.15 to Firemed Training Solutions.

Seconded by Councillor Evans. Carried.

Councillor Calvin rejoined the meeting.

Councillor Day moved to pay Bills for Payment for $3,231.68 and Bills for Ratification for $70,797.62 for a total of $74,029.30.

Seconded by Councillor Snodgrass. Carried.

9. CONSENT AGENDA

None

 10. BUSINESS ARISING FROM MINUTES

a) REGULAR COUNCIL MEETING MINUTES OF JUNE 9, 2014

None

 11. DELEGATIONS

None

 12. PETITIONS

None

 13. BY-LAWS

None

14. NOTICE OF MOTIONS

None

15. REPORTS

15.1 FINANCIAL CONSULTANT’S AND TOWN MANAGER’S REPORT OF JUNE 18, 2014 RE: GENERAL REVENUE FUND OPERATING BUDGET FINANCIAL REPORT AS AT MAY 31, 2014

Councillor Day moved to receive and file the Financial Consultant’s and Town Manager’s Report of June 18, 2014 Re: General Revenue Fund Operating Budget as at May 31, 2014.

Seconded by Councillor Snodgrass. Carried.

The Town Manager provided information on the Financial Report as at May 31, 2014.

16. WORKS COMMISSIONER’S REPORT OF JUNE 12, 2014 RE: DESIGNATED HIGHWAY 5 YEAR PLAN 2015 – 2019

Deputy Mayor Likely moved to adopt the Town’s Designated Highway 5 Year Plan 2015-2019 as follows:

P { margin-bottom: 0.21cm; direction: ltr; color: rgb(0, 0, 0); widows: 2; orphans: 2; }P.western { font-family: “Century Schoolbook”,serif; font-size: 12pt; }P.cjk { font-family: “Times New Roman”,serif; font-size: 12pt; }P.ctl { font-family: “Century Schoolbook”,serif; font-size: 10pt; }

YEAR

PROJECT

PROVINCIAL

MUNICIPAL

SIDEWALKS

2015

a) Complete storm sewer from Garden Road to Allingham Terrace

b) Cross culvert Replacement by Civic 999 River Valley Drive

c) Complete curb and gutter from Garden Road to Allingham Terrace

$180,000

$25,000

$150,000

$80,000

2016

a) Complete curb & gutter and storm sewer from Ononette Road to Jordan Lane

$105,000

2017

a) Construction of a left turn lane at Epworth Park road and River Valley Drive per ADI recommendation

b) Cross Culvert replacement

– 621 Nerepis road ($30,000)

– 637 Nerepis Road ($20,000)

$50,000

$50,000

2018

  1. Large cross culvert replacement 690 Nerepis Road

$100,000

2019

a) 663 Nerepis Road – storm sewer

b) various cross culvert replacement

$50,000

$50,000

and further moved to forward the Plan to the Department of Transportation and Infrastructure.

Seconded by Councillor Calvin. Carried.

17. TOWN MANAGER’S MEMORANDUM OF JUNE 16, 2014 RE: COLLECTIVE AGREEMENT C.U.P.E LOCAL 2404/TOWN OF GRAND BAY-WESTFIELD AND COLLECTIVE AGREEMENT BETWEEN CANADIAN UNION OF PUBLIC EMPLOYEES (C.U.P.E.) LOCAL 2404 AND THE TOWN OF GRAND BAY WESTFIELD

Councillor Day moved to ratify the collective agreement between C.U.P.E. Local 2404 and the Town of Grand Bay-Westfield for then period January 1, 2014 – December 31, 2018 with the authorization for appropriate signatures.

Seconded by Councillor Calvin. Carried.

18. EMAIL OF MAY 15, 2014 FROM LORRIE JOHNSTON, SAFETY, SECURITY AND SAFETY RELATIONS RE: INVITATION ON TRANSPORTATION OF DANGEROUS GOODS/TRANSCAER INFORMATION SESSIONS

Councillor Day moved to refer the Email of May 15, 2014 from Lorrie Johnston, Safety, Security and Safety Relations Re: Invitation on Transportation of Dangerous Goods/TransCAER Information Sessions to Staff and the Town EMO.

Seconded by Councillor Evans. Carried.

19. LETTER RECEIVED JUNE 16, 2014 FROM JOHN WILLIAMSON, M.P., NEW BRUNSWICK SOUTHWEST RE: CONSERVATIVE GOVERNMENT’S NEW BUILDING CANADA FUND

Councillor Evans moved to receive and file the Letter received June 16, 2014 from John Williamson, M.P., New Brunswick Southwest Re: Conservative Government’s New Building Canada Fund.

Seconded by Councillor Snodgrass. Carried.

20. LETTER OF JUNE 11, 2014 FROM DAVID DOBBELSTEYN, MANAGER, P.R.O. KIDS AND KATHRYN DAVIDSON, CHAIRWOMAN, P.R.O. KIDS ADVISORY COMMITTEE RE: THANK YOU FOR SUPPORT

Councillor Snodgrass moved to receive and file the Letter of June 11, 2014 from David Dobbelsteyn, Manager, P.R.O. Kids and Kathryn Davidson, Chairwoman, P.R.O. Kids Advisory Committee Re: Thank You for Support.

Seconded by Councillor Evans. Carried.

21. TOWN MANAGER’S REPORT OF JUNE 16, 2014 RE: LONG TERM FINANCING – PROTECTIVE SERVICES

Councillor Snodgrass moved that the Treasurer and Mayor be authorized to issue and sell to the New Brunswick Municipal Finance Corporation a Municipality of Grand Bay-Westfield debenture in the principal amount of $415,000 for a term of fifteen (15) years on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation, and be it resolved that the Municipality of Grand Bay-Westfield agree to issue post-dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the above debenture, one year in advance.

Seconded by Deputy Mayor Likely. Carried.

22. MEMORANDUM OF JUNE 18, 2014 FROM PLANNING ADVISORY RE: SUMMER MEETING SCHEDULE

Councillor Day moved to receive and file the Memorandum of June 18, 2014 from Planning Advisory Re: Summer Meeting Schedule.

Seconded by Councillor Snodgrass. Carried.

23. WORKS COMMISSIONER’S REPORT OF JUNE 18, 2014 RE: 2014 GAS TAX FUND APPLICATION

Councillor Evans moved that the document entitled Grand Bay-Westfield Five-Year Capital Investment Plan for the Gas Tax Fund Administrative Agreement 2014-2018 be adopted,

and further moved that the following additional capital street improvements be added to the current construction contracts with Keel Construction Ltd. and Classic Construction Ltd. upon receipt of approval from the GTF for our 2014-2018 Five-Year Capital Investment Plan:

Shannon Road culvert/storm manhole installation

Rainbow Crescent resurfacing

Honeydew Court resurfacing

Riverside Park resurfacing

Country Club Drive resurfacing, Phase 1

Kenwood Road resurfacing

Morningside Crescent, section resurfacing.

Seconded by Councillor Snodgrass. Carried.

24. FIRE CHIEF’S, WORKS COMMISSIONER’S AND RECREATION DIRECTOR’S REPORT OF JUNE 17, 2014 RE: DOG PARK – FIRE TRAINING FACILITY GROUNDS

Councillor Day moved to authorize an expenditure not to exceed $25,000.00 for the upgrading of the ground surface at the fire training facility located at 319 Highland Road,

and further moved to authorize an expenditure not to exceed $35,000.00 for Phase 1 of a dog park to be constructed next to the fire training facility located at 319 Highland Road.

Seconded by Councillor Evans. Carried.

25. WORKS COMMISSIONER’S REPORT OF JUNE 18, 2014 RE: 2014 SEWERAGE CAPITAL BUDGET REQUEST

Councillor Day moved to authorize Staff to make application to the New Build Canada Fund for:

Murray Street LS #4 removal

221 Highland Road wet well replacement

Mullen Lane sewer extension

Canada-wide Strategy

Retrofit lift stations for floatable removal

Plan to reduce infiltration

Implement Infiltration Plan recommendations

Lift station panel replacements, #5, 6, 7

Lagoon blowers replacement

Lagoon Grit Chamber

LS Overflow Monitoring, LS# 5& 6, backup power supply,

and further moved to advise the New Build Canada Fund that this application is to take priority over any previous funding applications on file for the Town.

Seconded by Councillor Evans. Carried.

26. QUOTATIONS FOR MULTI-USE PARK FENCING

Councillor Evans moved to approve the black coated five foot perimeter fencing with two gates for $8,032.08 plus HST and five foot black coated barrier fencing for $2,049.00 plus HST to be completed by Maritime Fencing per June 18, 2014 quotation; the Recreation Director is authorized to increase the height of the section of perimeter fencing adjacent to the Comex site if in his opinion it would be necessary to prevent flying objects from entering the Comex area.

Seconded by Councillor Calvin. Carried.

 27. ADJOURNMENT

Councillor Calvin moved adjournment.

Seconded by Councillor Day. Carried.

Time 8:40 pm

Respectfully submitted,

Sandra Gautreau                                                                               Grace Losier

Town Manager/Clerk                                                                        Mayor

Lynn Campbell

Assistant Clerk