Council Minutes – March 25, 2013

1.…. CALL TO ORDER – 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, March 25, 2013 with Mayor Losier presiding.

Mayor Losier noted that the Big Read event held at River Valley Middle School was a great success.

2. RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Calvin, Councillor Day, Councillor Evans, and Councillor Snodgrass were in attendance.

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the agenda of March 25, 2013 as presented with the addition of item No. 19.a – April 8, 2013 Council Meeting.

Seconded by Councillor Evans.  Carried unanimously.

4. DISCLOSURE OF CONFLICT OF INTEREST

None

5. PUBLIC HEARINGS

None

6. PUBLIC PRESENTATIONS

None

7. MINUTES
7.1 MINUTES OF REGULAR COUNCIL MEETING OF MARCH 11, 2013

Councillor Calvin moved to adopt the minutes of the Regular Council Meeting of March 11, 2013 as presented.

Seconded by Councillor Snodgrass.  Carried.

8. BILLS FOR PAYMENT

Councillor Day moved to pay the Bills for Payment in the amount of $203,796.35 and Bills for Ratification in the amount of $65,019.20; Grand Total of $268,815.55.

Seconded by Councillor Evans.  Carried.

9. CONSENT AGENDA

None

10. BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting Minutes of March 11, 2013
None

11. DELEGATIONS

None

12. PETITIONS

None

13. BY-LAWS

None

14. NOTICE OF MOTIONS

None

15. REPORTS
15.1 LETTER OF MARCH 20, 2013 FROM MARC MACLEOD, GENERAL MANAGER, FUNDY REGION SOLID WASTE RE:  AUDITOR’S REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2012

Councillor Day moved to receive and file letter of March 20, 2013 from Marc MacLeod, General Manager, Fundy Region Solid Waste Re:  Auditor’s Report and Financial Statements for the Year Ended December 31, 2012.

Seconded by Councillor Evans.  Carried.

16. LETTER OF MARCH 7, 2013 FROM EDWARD D. STEPHENSON, P. ENG., 34 NEREPIS ROAD RE:  EXCESSIVE SPEED/WORKS COMMISSIONER’S REPORT OF MARCH 19, 2013

Councillor Evans moved to table the letter from Mr. Edward D. Stephenson dated March 7, 2013 Re:  Excessive Speed on Nerepis Road until a recommendation from the Department of Transportation and Infrastructure is received.

Seconded by Councillor Snodgrass.  Carried.

It was noted to Mr. Stephenson, who was in attendance, that the Department of Transportation and Infrastructure has advised it will be four to six months before a recommendation will be provided.

17. TOWN MANAGER’S REPORT OF MARCH 8, 2013 RE:  LONG TERM FINANCING – TRANSPORTATION SERVICES

Councillor Day moved that the Treasurer and Mayor be authorized to issue and sell to the New Brunswick Municipal Finance Corporation a Municipality of Grand Bay-Westfield debenture in the amount of $600,000 for a term of fifteen (15) years on such terms and conditions as are recommended by the New Brunswick Municipal Finance Corporation and be it resolved that the Municipality of Grand Bay-Westfield agree to issue post dated cheques payable to the New Brunswick Municipal Finance Corporation as and when they are requested in payment of principal and interest charges on the above debenture, one year in advance.

Seconded by Councillor Calvin.  Carried.

18. LETTER OF MARCH 19, 2013 FROM KELLY VANBUSKIRK, EDZA SOUTH RE:  2013 HOCKEY NB PEEWEE AAA ALL STAR CHAMPIONSHIP

Councillor Snodgrass moved to receive and file letter of March 19, 2013 from Kelly VanBuskirk, EDZA South Re:  2013 Hockey NB Peewee AAA All Star Championship Re:  Thank You for Financial Support.

Seconded by Councillor Calvin.  Carried.

19. LETTER OF MARCH 12, 2013 FROM JEFF LACEY, HOST COMMITTEE CHAIR RE:  FORD WORLD WOMEN’S CURLING CHAMPIONSHIP

Councillor Day moved to support the request for funding, using the formula for Regional Facilities Commission, per letter of March 12, 2013 from Jeff Lacey, Host Committee Chair Re:  Ford World Women’s Curling Championship.

Seconded by Councillor Evans.  Carried.

19.a APRIL 8, 2013 COUNCIL MEETING

Councillor Day moved to cancel the April 8, 2013 Council Meeting with a Special Meeting to be called, if required.

Seconded by Councillor Evans.  Carried.

20. ADJOURNMENT

Councillor Calvin moved adjournment.

Seconded by Councillor Snodgrass.  Carried.

Time:  7:42 pm

Respectfully submitted,

Sandra Gautreau Grace Losier
Town Manager/Clerk Mayor

Marcia Mason
Assistant Clerk