Council Minutes – November 12, 2013

1.
CALL TO ORDER – 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Tuesday, November 12, 2013 with Mayor Losier presiding.

2. RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Calvin, Councillor Day, Councillor Evans and Councillor Snodgrass were in attendance.

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the agenda of Tuesday, November 12, 2013 as presented.

Seconded by Councillor Snodgrass.  Carried.

4. DISCLOSURE OF CONFLICT OF INTEREST

None

5. PUBLIC HEARINGS

None

6. PUBLIC PRESENTATIONS
6.1 PRESENTATION OF RCMP STATISTICAL REPORT FOR OCTOBER 2013 – RCMP REPRESENTATIVE ATTENDING

Cpl. Biggar provided information to Council regarding the RCMP Statistical Report for October 2013.

Councillor Evans moved to receive and file the RCMP Statistical Report for October 2013.

Seconded by Councillor Day.  Carried.

6.2 PRESENTATION BY THE NATURE TRUST OF NEW BRUNSWICK RE:  BLUEBERRY HILL – MIKE BONGA PRESENTER/DEVELOPMENT OFFICER’S EMAIL OF NOVEMBER 7, 2013

Councillor Evans moved to receive and file Presentation by the Nature Trust of New Brunswick Re:  Blueberry Hill/Development Officer’s Email of November 7, 2013 and to place a notice in a Town mailer for volunteers for the Nature Trust’s Blueberry Hill project.

Seconded by Councillor Calvin.  Carried.

7. MINUTES
7.1 MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 28, 2013

Councillor Snodgrass moved to adopt the minutes of the Regular Council Meeting of October 28, 2013 as presented.

Seconded by Councillor Calvin.  Carried.

7.2 TENDER NOTES OF OCTOBER 29, 2013 RE:  BALL FIELD MAINTENANCE

Councillor Snodgrass moved to receive and file Tender Notes of October 29, 2013 Re:  Ball Field Maintenance.

Seconded by Deputy Mayor Likely.  Carried.

8. BILLS FOR PAYMENT

Councillor Day moved to pay Bills for Payment in the amount of $31,278.24 and Bills for Ratification in the amount of $22,492.30; Grand Total of $53,770.54.

Seconded by Councillor Snodgrass.  Carried.

Councillor Evans departed the Meeting.

9. CONSENT AGENDA

a) Building Inspector’s Report for October 2013
b) Grand Bay-Westfield Volunteer Fire Rescue Department Report for October 2013
c) Dog Control Report for October 2013
d) River Centre Co-ordinator’s Report for October 2013
e) Works Commissioner’s Report for October 2013
f) Recreation Director’s Report for October 2013

Councillor Calvin moved to receive and file the following Consent Agenda items:

a) Building Inspector’s Report for October 2013
b) Grand Bay-Westfield Volunteer Fire Rescue Department Report for October 2013
c) Dog Control Report for October 2013
d) River Centre Co-ordinator’s Report for October 2013
e) Works Commissioner’s Report for October 2013
f) Recreation Director’s Report for October 2013.

Seconded by Councillor Snodgrass.  Carried.

Councillor Evans rejoined the meeting.

10. BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting Minutes of October 28, 2013

None

11.

12.

13.

14.

15.

DELEGATIONS

None

PETITIONS

None

BY-LAWS

None

NOTICE OF MOTIONS

None

REPORTS

15.1 LOWER RIVER PASSAGE MARKETING COOPERATIVE ANNUAL REPORT 2013

Councillor Evans moved to receive the Lower River Passage Marketing Cooperative Annual Report 2013 and refer the item to the 2014 Budget process.

Seconded by Councillor Calvin.  Carried.

16. EMAIL OF OCTOBER 30, 2013 FROM LISA ERVIN RE:  REQUEST FOR WAIVER OF DAMAGE DEPOSIT/RIVER CENTRE COORDINATOR’S REPORT OF NOVEMBER 5, 2013

Councillor Day moved to maintain the current damage deposit system for River Centre rentals as an incentive for the facility to be left in good order following each rental event and to advise Lisa Ervin by letter.

Seconded by Councillor Evans.  Carried.

17. EMAIL OF OCTOBER 23, 2013 FROM JACK KEIR, EXECUTIVE DIRECTOR, FUNDY REGIONAL SERVICE COMMISSION RE:  SAINT JOHN AIRPORT COMMISSION PROPOSAL – FUNDING REQUEST

Councillor Day moved to request a presentation from representatives of the Saint John Airport Commission Re:  Commission Proposal – Funding Request per Email of October 23, 2013 from Jack Keir, Executive Director, Fundy Regional Service Commission.

Seconded by Deputy Mayor Likely.  Carried.

18. RECREATION DIRECTOR’S REPORT OF NOVEMBER 1, 2013 RE:  BALL FIELD MAINTENANCE SERVICES

Deputy Mayor Likely moved to approve the bid from Brandon Laskey for Ball Field Maintenance Services for the amount of $17.50/hour plus applicable taxes for the period of May – October 2014; second period from May – October 2015; third period from May – October 2016 with an option to renew for another six month period at the same price.

Seconded by Councillor Calvin.  Carried.

19. LETTER OF OCTOBER 23, 2013 FROM LOUIS MORIN, PRESIDENT, AVL CONSTRUCTION GROUP INC.  RE:  2014 – 2016 SNOW AND ICE CONTROL CONTRACT

Councillor Evans moved to receive and file letter of October 23, 2013 from Louis Morin, President, AVL Construction Group Inc.  Re:  2014 – 2016 Snow and Ice Control Contract.

Seconded by Councillor Snodgrass.  Carried.

It was noted that congratulations are in order for Barry Ogden as Grand Marshall of the Annual Saint John Christmas Parade and also congratulations to Steven Worden for his commendation from the Military.

20. ADJOURNMENT

Councillor Calvin moved adjournment.

Seconded by Councillor Day.  Carried.

Time 8:11 pm

Respectfully submitted,

Sandra Gautreau Grace Losier
Town Manager/Clerk Mayor

Marcia Mason
Assistant Clerk