Council Minutes – October 28, 2013

1.….. CALL TO ORDER – 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, October 28, 2013 with Mayor Losier presiding.

2. RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Calvin, Councillor Day, Councillor Evans and Councillor Snodgrass were in attendance.

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the Agenda of October 28, 2013 as presented with the addition of item No. 21a – Recreation Contract Proposal.

Seconded by Councillor Calvin.  Carried unanimously.

4. DISCLOSURE OF CONFLICT OF INTEREST

Councillor Calvin stated a Conflict of Interest with Item No. 25 on Bills for Payment to Firemed Training Solutions in the amount of $225.00.

5. PUBLIC HEARINGS

None

6. PUBLIC PRESENTATIONS
6.1 PRESENTATION BY BARBARA KEIR, TOWN REPRESENTATIVE, IMPERIAL THEATRE RE:  UPDATE 2013 OPERATIONS

Barbara Keir, Town Representative, Imperial Theatre provided Council with information Re: 2013 Operations.

Councillor Evans moved to receive and file presentation by Barbara Keir, Town Representative, Imperial Theatre Re:  Update 2013 Operations.

Seconded by Councillor Calvin.  Carried.

It was noted that information would be provided on the fees charged to the Saint John Theatre Company for use of the Imperial Theatre.

7. MINUTES
7.1 MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 15, 2013

Councillor Day moved to adopt the minutes of the Regular Council Meeting of October 15, 2013 as presented.

Seconded by Deputy Mayor Likely.  Carried.

7.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF SEPTEMBER 16, 2013

Councillor Calvin moved to receive and file minutes of Planning Advisory Committee Meeting of September 16, 2013.

Seconded by Councillor Evans.  Carried.

7.3 EMAIL POLL OF OCTOBER 10, 2013 RE:  MULTI USE PARK CHANGE ORDER

Councillor Day moved to ratify Email Poll of October 10, 2013 Re:  Multi Use Park Change Order.

Seconded by Councillor Evans.  Carried.

7.4 River Valley Community Center Foundation Inc. Board of Directors Minutes of March 19, 2013 and May 22, 2013

Councillor Day moved to receive and file River Valley Community Center Foundation Board of Directors minutes of March 19, 2013 and May 22, 2013.

Seconded by Councillor Evans.  Carried.

Councillor Calvin departed the meeting due to a stated Conflict of Interest with Item No. 25 on Bills for Payment.

8. BILLS FOR PAYMENT

Councillor Day moved to pay Item No. 25 in the amount of $225.00 to Firemed Training Solutions.

Seconded by Councillor Evans.  Carried.

Councillor Calvin rejoined the meeting.

Councillor Day moved to pay Bills for Payment in the amount of $19,883.54 and Bills for Ratification in the amount of $88,232.64; Grand Total of $108,116.18.

Seconded by Councillor Evans.  Carried.

9. CONSENT AGENDA

None

10. BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting October 15, 2013

None

11. DELEGATIONS

None

12.

13.

14.

15.

PETITIONS

None

BY-LAWS

None

NOTICE OF MOTIONS

None

REPORTS

15.1 GENERAL REVENUE FUND OPERATING BUDGET FINANCIAL REPORT AS AT SEPTEMBER 30, 2013

Councillor Day moved to receive and file General Revenue Fund Operating Budget Financial Report as at September 30, 2013.

Seconded by Councillor Evans.  Carried

16. DEVELOPMENT OFFICER’S MEMORANDUM OF OCTOBER 22, 2013 RE:  POWER SHIFT ATLANTIC

Councillor Day moved to authorize appropriate signatures on agreement with NB Power Re:  Power Shift Atlantic.

Seconded by Deputy Mayor Likely.  Carried.

17. LETTER OF SEPTEMBER 26, 2013 FROM DOUGLAS HARTFORD, P. ENG., DILLON CONSULTING RE:  STREET RESURFACING 2013, VARIOUS STREETS, PROJECT NO. 13-7676, CERTIFICATE NO. 2, COMPLETION CERTIFICATE

Councillor Evans moved to approve payment to NRB Construction in the amount of $43,059.96 per letter of September 26, 2013 from Douglas Hartford, P. Eng., Dillon Consulting Re:  Street Resurfacing 2013, Various Streets, Project No. 13-7676, Certificate No. 2, Completion Certificate.

Seconded by Councillor Calvin.  Carried.

18. LETTER OF OCTOBER 22, 2013 FROM SETH ASIMOKOS, GENERAL MANAGER, SAINT JOHN COMMUNITY LOAN FUND RE:  $10,000 INVESTMENT

Councillor Day moved to re-invest the $10,000 plus interest for another term per letter of October 22, 2013 from Seth Asimokos, General Manager, Saint John Community Loan Fund.

Seconded by Deputy Mayor Likely.  Carried.

19. TOWN MANAGER’S REPORT OF OCTOBER 18, 2013 RE:  VARIOUS FEES – 2014

Councillor Evans moved to adopt Various Town Fees, copy attached, effective January 1, 2014.

Seconded by Councillor Calvin.  Carried.

20. MEMORANDUM OF OCTOBER 23, 2013 FROM PLANNING ADVISORY COMMITTEE (PAC) RE:  PAC TERM EXPIRATIONS

Councillor Day moved to appoint Ron Daigle and Chyann Kirby for a new three (3) year term from January 2, 2014 to January 1, 2017 per memorandum of October 23, 2013 from Planning Advisory Committee (PAC) Re:  PAC Term Expirations.

Seconded by Councillor Evans.  Carried.

21. MEMORANDUM OF OCTOBER 23, 2013 FROM PLANNING ADVISORY COMMITTEE (PAC) RE:  2014 PAC OPERATING BUDGET

Councillor Day moved to forward memorandum of October 23, 2013 from Planning Advisory Committee (PAC) Re:  2014 PAC Operating Budget to the 2014 Budget process.

Seconded by Councillor Calvin.  Carried.

21.a RECREATION CONTRACT PROPOSAL

Councillor Evans moved to approve the proposal from Alison Newton to perform contract work with the Recreation Director at a cost of $25/hour.

Seconded by Deputy Mayor Likely.  Carried.

22. ADJOURNMENT

Councillor Day moved adjournment.
Seconded by Councillor Calvin.  Carried.
Time 7:57 pm
Respectfully submitted,

Sandra Gautreau Grace Losier
Town Manager/Clerk Mayor

Marcia Mason
Assistant Clerk