Council Minutes – September 23, 2013

1.
CALL TO ORDER – 7:30 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, September 23, 2013 with Mayor Losier presiding.

2. RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Calvin, Councillor Day, Councillor Evans, and Councillor Snodgrass were in attendance.

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the agenda of Monday, September 23, 2013 as presented.

Seconded by Councillor Calvin.  Carried.

4. DISCLOSURE OF CONFLICT OF INTEREST

None

5. PUBLIC HEARINGS

None

6. PUBLIC PRESENTATIONS

None

7. MINUTES
7.1 MINUTES OF REGULAR COUNCIL MEETING OF SEPTEMBER 9, 2013

Councillor Calvin moved to adopt the minutes of the Regular Council Meeting of September 9, 2013 as presented.

Seconded by Councillor Snodgrass.  Carried.

7.2 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JULY 2, 2013

Councillor Evans moved to receive and file minutes of the Planning Advisory Committee Meeting of July 2, 2013.

Seconded by Councillor Snodgrass.  Carried.

7.3 MINUTES OF FUNDY REGIONAL SERVICE COMMISSION MEETINGS OF AUGUST 13, 2013 AND SEPTEMBER 4, 2013

Councillor Day moved to receive and file minutes of the Fundy Regional Service Commission Meetings of August 13, 2013 and September 4, 2013.

Seconded by Councillor Calvin.  Carried.

8. BILLS FOR PAYMENT

Councillor Day moved to pay Bills for Payment in the amount of $4,730.02 and Bills for Ratification in the amount of $112,674.14; Grand Total of $117,404.16.

Seconded by Councillor Snodgrass.  Carried.

9. CONSENT AGENDA

None

10. BUSINESS ARISING FROM MINUTES

a) Regular Council Meeting September 9, 2013

None

11.

12.

13.

14.

15.

DELEGATIONS

None

PETITIONS

None

BY-LAWS

None

NOTICE OF MOTIONS

None

REPORTS

None

16. LETTER OF SEPTEMBER 17, 2013 FROM SANDRA MORTON, SECRETARY, GRAND BAY-WESTFIELD EMERGENCY MEASURES ORGANIZATION RE:  REQUEST FOR APPOINTMENT OF DEBBIE STEWART AS A VOTING MEMBER OF THE EMERGENCY MEASURES ORGANIZATION

Councillor Day moved to appoint Debbie Stewart as a Voting Member of the Emergency Measures Organization per letter of September 17, 2013 from Sandra Morton, Secretary, Grand Bay-Westfield Emergency Measures Organization.

Seconded by Councillor Evans.  Carried.

17. DEVELOPMENT OFFICER’S REPORT OF SEPTEMBER 19, 2013 RE:  BRANDY POINT ROAD

Councillor Day moved to refer the Development Officer’s Report of September 19, 2013 Re:  Brandy Point Road to the Capital Budget Process.

Seconded by Councillor Calvin.  Carried.

18. WORKS COMMISSIONER’S REPORT OF SEPTEMBER 17, 2013 RE:  STREET SWEEPING TENDER RENEWAL 2014

Councillor Snodgrass moved to renew the Street Sweeping Tender T01-2012 for 2014 with Phillip Brothers Excavating per option to renew for 2014 under the same terms, conditions, and price.

Seconded by Councillor Evans.  Carried.

19. WORKS COMMISSIONER’S REPORT OF SEPTEMBER 17, 2013 RE:  SCADA COMMUNICATIONS – LIFT STATION NO. 5 AND LIFT STATION NO. 10 (LS 5 AND LS 10)

Councillor Evans moved to authorize staff to engage ADM Systems Engineering Ltd. to upgrade SCADA communications for Lift Station No. 5 and Lift Station No. 10 to cellular communications as outlined in their proposal Project No. 4975 dated August 13, 2013.

Seconded by Councillor Snodgrass.  Carried.

20. WORKS COMMISSIONER’S REPORT OF SEPTEMBER 17, 2013 RE:  SNOW & ICE CONTROL TENDER – RENEWAL 2014-2016

Councillor Day moved to renew the Snow & Ice Control Contract with AVL (MCI) for an additional two years, 2014-2015 & 2015-2016 per option to renew in the original tender for Snow & Ice Control Services under the same terms, conditions, and price, and further;

moved to grant approval for a onetime payment to AVL (MCI) in November 2014 for $16,800 subject to receipt of documentation/invoices from AVL confirming snow & ice control equipment upgrades totaling a minimum of $16,800, to the satisfaction of the Works’ Commissioner.

Seconded by Deputy Mayor Likely.  Carried.

21. ADJOURNMENT

Councillor Calvin moved adjournment.

Seconded by Councillor Day.  Carried.

Time 7:44 pm

Respectfully submitted,

Sandra Gautreau Grace Losier
Town Manager/Clerk Mayor

Marcia Mason
Assistant Clerk