Council Minutes – September 25, 2017

 
1.    CALL TO ORDER – 7:30 P.M.

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, September 25, 2017 with Mayor Losier presiding.

2.    RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Balemans, Councillor Day, Councillor Evans, and Councillor Snodgrass were in attendance.

3.    APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Day moved to approve the agenda of September 25, 2017 as presented.

Seconded by Councillor Snodgrass.  Carried.

4.    DISCLOSURE OF CONFLICT OF INTEREST

None

5.    PUBLIC HEARINGS

None

6.    PUBLIC PRESENTATIONS

6.1      RIVER VALLEY COMMUNITY CENTER FINANCIAL STATEMENTS – DAVE BLACK, PRESIDENT, BOARD OF DIRECTORS PRESENTER

Dave Black, President of the River Valley Community Center (RVCC) Board of Directors    presented information regarding the RVCC Financial Statements     and responded to inquiries from Elected Officials.

Councillor Snodgrass moved to receive and file the River Valley     Community Center Financial Statements.

Seconded by Councillor Balemans.  Carried.

7.    MINUTES

7.1    MINUTES OF REGULAR COUNCIL MEETING OF SEPTEMBER 11, 2017

Councillor Day moved to adopt the Minutes of the Regular Council Meeting of September 11, 2017 as presented.

Seconded by Deputy Mayor Likely.  Carried.

7.2    MINUTES OF RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. (ARENA) MEETINGS OF JANUARY 17, MARCH 28, APRIL 25, AND MAY 16, AND JUNE 20, 2017

Councillor Evans moved to receive and file the Minutes of River Valley Community Center Foundation Inc. (Arena) Meetings of January 17, March 28, April 25, and May 16, and June 20, 2017.

Seconded by Councillor Snodgrass.  Carried.

8.    BILLS FOR PAYMENT

Councillor Day moved to pay Bills for Payment as presented for $41,058.19 and Bills for Ratification for $76,052.81 for a total of $117,111.00.

Seconded by Councillor Evans.  Carried.

9.    CONSENT AGENDA

None

10.    BUSINESS ARISING FROM MINUTES

a)  Regular Council Meeting Minutes of September 11, 2017

None

11.    DELEGATIONS

None

12.    PETITIONS

None

13.    BY-LAWS

None

14.    NOTICE OF MOTIONS

None

15.    REPORTS

None

16.    LETTER OF SEPTEMBER 1, 2017 FROM STEVE LEBLANC, HEAD PROFESSIONAL, WESTFIELD GOLF & COUNTRY CLUB RE:  SPONSORSHIP OF THE 20TH ANNUAL MOLSON CUP

Councillor Evans moved to refer the Letter of September 1, 2017 from Steve Leblanc, Head Professional, Westfield Golf & Country Club Re:  Sponsorship of the 20th Annual Molson Cup to the 2018 budget process for deliberations.

Seconded by Councillor Day.  Carried.

17.    LETTER OF SEPTEMBER 8, 2017 FROM DOUG HARTFORD, P. ENG., DILLON CONSULTING RE:  STORM SEWER & STREET IMP. 2016, PROJECT NO. 16-3595A, CERTIFICATE NO. 8, COMPLETION CERTIFICATE

Deputy Mayor Likely moved to pay $9,398.02 to TerraEx Inc. as per Letter of September 8, 2017 from Doug Hartford, P. Eng., Dillon Consulting Re:  Storm Sewer & Street Imp. 2016, Project No. 16-3595A, Certificate No. 8, Completion Certificate.

Seconded by Councillor Snodgrass.  Carried.

18.    LETTER OF MAY 17, 2017 FROM DOUG HARTFORD, P. ENG., DILLON CONSULTING RE:  FLOATING DOCK IMPROVEMENTS, PROJECT NO. 092797F, CERTIFICATE NO. 4, FINAL COMPLETION

Councillor Snodgrass moved to pay $1,479.85 to TerraEx Inc. as per Letter of May 17, 2017 from Doug Hartford, P. Eng., Dillon Consulting Re:  Floating Dock Improvements, Project No. 092797F, Certificate No. 4, Final Completion.

Seconded by Deputy Mayor Likely.  Carried.

19.    LETTER OF FEBRUARY 7, 2017 FROM DOUG HARTFORD, P. ENG., DILLON CONSULTING RE:  STORM SEWER & STREET IMP. 2016, PROJECT NO. 16-3595A, CERTIFICATE NO. 7, INTERIM CERTIFICATE OF COMPLETION

Councillor Day moved to pay $2,499.78 to TerraEx Inc. as per Letter of February 7, 2017 from Doug Hartford, P. Eng., Dillon Consulting Re:  Storm Sewer & Street Imp. 2016, Project No. 16-3595A, Certificate No. 7, Interim Certificate of Completion.

Seconded by Deputy Mayor Likely.  Carried.

20.    LETTER OF SEPTEMBER 7, 2017 FROM DOUG HARTFORD, P. ENG., DILLON CONSULTING RE:  WASTEWATER SYSTEM IMPROVEMENTS GP & SL STATIONS, PROJECT NO. 163317A, CERTIFICATE NO. 6, COMPLETION CERTIFICATE

Councillor Evans moved to pay $25,164.75 to TerraEx Inc. as per Letter of September 7, 2017 from Doug Hartford, P. Eng., Dillon Consulting Re:  Wastewater System Improvements GP & SL Stations, Project No. 163317A, Certificate No. 6, Completion Certificate.

Seconded by Councillor Snodgrass.  Carried.

21.    LETTER OF AUGUST 31, 2017 FROM BETH MCCANN, CO-CHAIR, ST. JOHN RIVER WOLASTOQ BRIGADE RE:  CERTIFICATE OF  APPRECIATION

Councillor Evans moved to receive and file the Letter of August 31, 2017 from Beth McCann, Co-Chair, St. John River Wolastoq Brigade Re:  Certificate of Appreciation.

Seconded by Councillor Snodgrass.  Carried.

22.    REGIONAL FACILITIES COMMISSION 2018 APPROVED BUDGET

Councillor Evans moved to refer the Regional Facilities Commission 2018 Approved Budget to the 2018 budget process for deliberations.

Seconded by Councillor Snodgrass.  Carried.

23.    MEMORANDUM OF SEPTEMBER 5, 2017 FROM TOWN MANAGER RE: DRAFT COUNCIL CODE OF CONDUCT – BROUGHT FORWARD FROM SEPTEMBER 11, 2017 INFORMATION PACKAGE

Councillor Day moved to adopt the Draft Council Code of Conduct – Brought Forward from September 11, 2017 Information Package as presented.

Seconded by Councillor Evans.  Carried.

24.    LETTER OF JULY 25, 2017 FROM HON. STEPHEN HORSMAN, MINISTER OF FAMILIES AND CHILDREN RE:  DECLARE WELLNESS WEEK IN YOUR COMMUNITY

Councillor Day moved to receive and file the Letter of July 25, 2017 from Hon. Stephen Horsman, Minister of Families and Children Re:  Declare Wellness Week in your Community.

Seconded by Councillor Snodgrass.  Carried.

It was noted that Wellness Week would be promoted to Town residents in an upcoming flyer with an event to be planned for 2018.

25.    TOWN OF GRAND BAY-WESTFIELD WORKPLACE HARASSMENT POLICY AS REQUESTED BY TOWN COUNCIL

Councillor Day moved to receive and file the Town of Grand Bay-Westfield Workplace Harassment Policy as requested by Town Council.

Seconded by Deputy Mayor Likely.  Carried.

26.    LETTER OF AUGUST 21, 2017 FROM HON. LISA HARRIS, MINISTER OF SENIORS AND LONG-TERM CARE RE:  NEW BRUNSWICK AGE-FRIENDLY RECOGNITION PROGRAM

Councillor Evans moved to receive and file the Letter of August 21, 2017 from Hon. Lisa Harris, Minister of Seniors and Long-Term Care Re:  New Brunswick Age-Friendly Recognition Program.

Seconded by Councillor Snodgrass.  Carried.

It was noted Rhoda Welshman is doing excellent work as the Lead on the Town’s Age Friendly Committee.

27.    LETTER OF SEPTEMBER 12, 2017 FROM ANNA CAINES – TEAM LEAD, THE PLAY PARK PROJECT RE:  THANK YOU LETTER

Councillor Snodgrass moved to receive and file the Letter of September 12, 2017 from Anna Caines – Team Lead, The Play Park Project Re:  Thank You Letter.

Seconded by Deputy Mayor Likely.  Carried.

28.    LETTER OF AUGUST 25, 2017 FROM STEPHEN TOBIAS, EXECUTIVE DIRECTOR – THE SAINT JOHN THEATRE COMPANY INC. RE:  STAGING THE FUTURE ENDOWMENT FUND

Councillor Snodgrass moved to receive and file the Letter of August 25, 2017 from Stephen Tobias, Executive Director – The Saint John Theatre Company Inc. Re:  Staging the Future Endowment Fund.

Seconded by Councillor Evans.  Carried.

29.    LETTER OF SEPTEMBER 18, 2017 FROM ANGELA CAMPBELL, EXECUTIVE DIRECTOR – IMPERIAL THEATRE RE:  REAPPOINTMENT OF BARB KEIR TO BOARD OF DIRECTORS

Councillor Snodgrass moved to reappoint Barb Keir to the Board of Directors for Imperial Theatre for a one year term.

Seconded by Deputy Mayor Likely.  Carried.

30.    REPORT OF SEPTEMBER 20, 2017 FROM TOWN MANAGER RE:  REGIONAL ICE STRATEGY

Councillor Day moved to appoint Kelly Goddard, General Manager, River Valley Community Center as agreed by the River Valley Community Center Board of Directors on September 19, 2017 and Gary Clark, Town Recreation Director as the Town’s representatives on the Regional Ice Strategy Project Team.

Seconded by Councillor Snodgrass.  Carried.

31.    REPORT OF SEPTEMBER 21, 2017 FROM FIRE CHIEF RE:  STATION #2 HEAT PUMPS

Councillor Evans moved to authorize the installation of 3 heat pumps as per quote from Ecoheat/Ecopower Inc. at a total cost of $8,073.00 plus applicable taxes.

Seconded by Councillor Day.  Carried.

32.    REPORT OF SEPTEMBER 6, 2017 FROM FIRE CHIEF RE:  FIRE TRAINING ROOM – EMERGENCY OPERATIONS CENTRE

Councillor Evans moved to authorize Staff to conduct work to merge the Fire Department Training room and Town Emergency Operations Center into one shared space at a total cost not to exceed funds available in the 2017 Fire Department and Emergency Measures Operating Budgets.

Seconded by Councillor Day.  Carried.

33.     REPORT OF SEPTEMBER 19, 2017 FROM WORKS COMMISSIONER RE:  DESIGNATED HIGHWAY 5 YEAR PLAN 2018 – 2022

34.   ADJOURNMENT

Councillor Day moved adjournment.
Seconded by Councillor Balemans.  Carried.
Time 8:12 pm

Respectfully submitted,

Sandra Gautreau                                                                 Grace Losier
Town Manager/Clerk                                                             Mayor

Lynn Campbell
Assistant Clerk/Treasurer