Council Minutes – September 8, 2014

 1. CALL TO ORDER – 7:33 PM

The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, September 8, 2014 with Mayor Losier presiding.

2. RECORD OF ATTENDANCE

Deputy Mayor Likely, Councillor Calvin, Councillor Evans and Councillor Snodgrass were in attendance.
Councillor Day was absent.
Councillor Snodgrass moved to pay Councillor Day in her absence.
Seconded by Councillor Calvin. Carried.

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

Councillor Evans moved to approve the agenda of September 8, 2014 as presented.

Seconded by Councillor Calvin. Carried.

4. DISCLOSURE OF CONFLICT OF INTEREST

None

5. PUBLIC HEARINGS

None

6. PUBLIC PRESENTATIONS

6.1 PRESENTATION OF RCMP REPORTS FOR JULY AND AUGUST 2014 – RCMP REPRESENTATIVE ATTENDING

Constable McKinnon presented the monthly reports for July and August.

Councillor Snodgrass moved to receive and file the RCMP Reports for July and August 2014.

Seconded by Councillor Evans. Carried.

Mayor Losier welcomed auxiliary Constable Andrew Townsend to the community.

7. MINUTES

7.1 MINUTES OF REGULAR COUNCIL MEETING OF AUGUST 11, 2014

Councillor Snodgrass moved to adopt the minutes of the Regular Council Meeting of August 11, 2014 as presented.

Seconded by Deputy Mayor Likely. Carried.

7.2 EMAIL POLL OF AUGUST 8, 2014 RE: ADDITIONAL PAVING ON PARK STREET

Councillor Snodgrass moved to ratify the Email Poll of August 8, 2014 Re: Additional Paving on Park Street as presented.

Seconded by Councillor Calvin. Carried.

Email Poll of August 8, 2014 was read.

 7.3 NOTES FROM QUOTATION 02-14 FTF OPENING OF JULY 31, 2014

Councillor Snodgrass moved to receive and file Notes from Quotation 02-14 FTF Opening of July 31, 2014.

Seconded by Councillor Evans. Carried.

7.4 EMAIL POLL OF AUGUST 13, 2014 RE: 2014 CAPITAL STREET WORK

Councillor Snodgrass moved to ratify the Email Poll of August 13, 2014 Re: 2014 Capital Street Work as presented.

Seconded by Councillor Evans. Carried.

Email Poll of August 13, 2014 was read.

8. BILLS FOR PAYMENT

Councillor Calvin moved to pay Bills for Payment for $168,703.27 and Bills for Ratification for $138,058.70 for a total of $306,761.97.

Seconded by Councillor Snodgrass. Carried.

9. CONSENT AGENDA

a) Building Inspector’s Report for August 2014

b) Grand Bay-Westfield Volunteer Fire Rescue Department Report for August 2014

c) Recreation Director’s Report for August 2014

d) Works Commissioner’s Report for July 2014

Councillor Calvin moved to receive and file the following Consent Agenda Items:

a) Building Inspector’s Report for August 2014

b) Grand Bay-Westfield Volunteer Fire Rescue Department Report for August 2014

c) Recreation Director’s Report for August 2014

d) Works Commissioner’s Report for July 2014.

Seconded by Councillor Evans. Carried.

10. BUSINESS ARISING FROM MINUTES

a) REGULAR COUNCIL MEETING MINUTES OF AUGUST 11, 2014

None

 11. DELEGATIONS

None

12. PETITIONS

None

13. BY-LAWS

None

14. NOTICE OF MOTIONS

None

15. REPORTS

None

16. DEVELOPMENT OFFICER’S REPORT OF AUGUST 27, 2014 RE: TRANSFER OF LANDS UNDER POLICY NO. E005, REQUEST TO ACQUIRE TITLE TO LAND CONTAINED IN A PORTION OF PUBLIC STREET (SECOND STREET)

Councillor Snodgrass moved to assent to and authorize signing of the Subdivision Plan, Grand Bay Park Subdivision, Lot 2014-1 and Lot 2014-2, by the Town in order to consolidate the closed portion of the former Second Street (PID 30303028) in favour of the adjacent property owners, Webb et al (PID 30247332) and Gosselin et al (PID 30229777), and in order to accept the Municipal Sewer Easement shown on Lot 2014-1, pursuant to Section 56(4.01) of the Community Planning Act; and to authorize the registration of the said Plan in Kings County Registry;

and to authorize the release of the existing easements, which are no longer required, affecting the three above noted PIDs, registered in Kings County Registry on December 30, 1977 by the registration number 182724;

and, subject to receipt of all outstanding invoices, to complete survey, legal and advertisement costs, etc.

Seconded by Councillor Evans. Carried.

17. DEVELOPMENT OFFICER’S REPORT OF AUGUST 27, 2014 RE: COL. NASE BOULEVARD DEVELOPMENT – WSP CANADA INC. PLANNING SERVICES FOR YOUNG PROPERTY, PID NO. 30197867

Councillor Snodgrass moved to approve signing authority on a contract to engage WSP Canada Inc. to provide Professional Planning and Engineering Services to assist in preparing a Prospectus Package for landowners, Deborah & Joseph Young, PID No. 30197867 on Col. Nase Boulevard, as per scope of work dated May 26, 2014 not to exceed $ 4,750 plus HST.

Seconded by Councillor Evans. Carried.

18. WORKS COMMISSIONER’S REPORT OF AUGUST 20, 2014 RE: 2013-2014 WINTER HOLDBACK RELEASE

Councillor Snodgrass moved to release $3,097.77 of the $5,000.00 holdback to Morin Curbing Inc. regarding 2013-2014 Snow Control Contract-Holdback Release.

Seconded by Deputy Mayor Likely. Carried.

19. DEVELOPMENT OFFICER’S REPORT OF SEPTEMBER 3, 2014 RE: NB LUNG ASSOCIATION, WOODSTOVE CHANGE OUT PROGRAM

Councillor Evans moved to approve the Town’s participation in the NB Lung Association’s proposed Community Woodstove Change out Program, proposed to run Province-wide between January 15, 2015 and March 31, 2015; with additional information to be provided by the NB Lung Association for promotional materials, with the possibility of a separate $50.00 municipal monetary incentive provided by the Town for residents who participate in the program to be brought forward to 2015 budget considerations.

Seconded by Deputy Mayor Likely. Carried.

20. LETTER OF AUGUST 15, 2014 FROM DOUGLAS HARTFORD, P. ENG., DILLON CONSULTING RE: STORM SEWER & STREET IMPROVEMENTS 2014 PHASE 1, PROJECT NO. 149239A, CERTIFICATE NO. 2

Councillor Snodgrass moved to pay Keel Construction Ltd. $28,888.48 per Letter of August 15, 2014 from Douglas Hartford, P. Eng., Dillon Consulting Re: Storm Sewer & Street Improvements 2014 Phase 1, Project No. 149239A, Certificate No. 2.

Seconded by Councillor Evans. Carried.

21. WORKS COMMISSIONER’S REPORT OF AUGUST 20, 2014 RE: 2004 TRACKLESS REPLACEMENT

Councillor Calvin moved to accept the tender received by the City of Saint John in conjunction with the Town of Grand Bay-Westfield for the purchase of one 2014 MT6 Trackless with option for Air-lockers on front and rear axles along with a 2014 Snoquip XX51 Blower and a 2014 MTS Salt/Sand Spreader.

Seconded by Councillor Evans. Carried.

22. ADJOURNMENT

Councillor Calvin moved adjournment.
Seconded by Councillor Snodgrass. Carried.
Time 7:50 pm.

Respectfully submitted,

Sandra Gautreau                                                          Grace Losier
Town Manager/Clerk                                                        Mayor

Lynn Campbell
Assistant Clerk