PAC Minutes – April 6, 1999

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Tuesday, April 6, 1999, at 7:00 p.m. in the Council Chambers.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:09 p.m.
1. RECORD OF ATTENDANCE
All Members were present.
2.  P.A.C. MINUTES OF MARCH 1, 1999
Two amendments were made to Item # 7.  It was moved by Philip Kelly and seconded by Bill McCann to adopt the March 29, 1999 P.A.C. Minutes as amended.
Motion carried.
3. COUNCIL MINUTES OF MARCH 8, 1999
It was moved by Deputy Mayor Black and seconded by Ralph Stevens to receive and file the March 8, 1999 Council Minutes.  Motion carried.
4. CHAIRMAN’S REMARKS
No remarks.
5.  DECLARATION OF CONFLICT OF INTEREST
No conflict of interest declared.
6.  TELEPHONE POLL CONDUCTED MARCH 16, 1999 RE:  REZONING APPLICATION, DONALD MYLES-15 THOMPSON RD.
It was moved by Deputy Mayor Black and seconded by Ralph Stevens to ratify the March 16, 1999 Telephone Poll.  Motion carried.
7. ITEM TABLED MARCH 29, 1999 MEETING RE: REZONING APPLICATION, ROGER WARD-6 CRESTWOOD DR.
A letter was received from Solicitor, Ralph Poley dated April 1, 1999 regarding the definition of a “dwelling unit”.   In Mr. Poley’s opinion, two kitchens in a dwelling unit does not necessarily mean there are two dwelling units.  If the second kitchen and other facilities are integrated into the dwelling unit as a whole, with no separate entrance exclusive from the rest of the dwelling, no door or division capable of locking off the new area, it would not constitute a two family dwelling.
However, Deputy Mayor Black expressed his concerns regarding Mr. Poley’s legal opinion as to what constitutes a single family dwelling, and recommended that the wording  in the Municipal Plan be reviewed.
Mr. and Mrs. Ward were present during the Open Session for discussion.   The Chairman informed them of Solicitor Poley’s definition of a single family dwelling, in that there is to be no separate entrance, exclusive from the rest of the dwelling, no door or division capable of locking off the new area.  Mr. and Mrs. Ward were in agreement with this.
The following motions were made by Mel Steffens:

  1. P.A.C. receive and file Solicitor, Ralph Poley’s letter of April 1, 1999;
  2. P.A.C. authorize the Building Inspector to issue a Building Permit, according to the  motion made by Deputy Mayor Black during the March 29th P.A.C. meeting.

Motion seconded by Philip Kelly.  Carried.
8. REPORT FROM DEVELOPMENT OFFICER DATED MARCH 30, 1999 REQUEST FOR TEMPORARY USE PERMIT RE:  WESTFIELD GOLF & COUNTRY CLUB – GOLF CLUB ROAD
A discussion was held in Closed Session regarding the request by the Westfield Golf & Country Club for the erection of a sign 3 ft. by 5 ft. at the intersection of Golf Club Road and Nerepis Road for a six month period (April 15th to October 15th).  Included with the Development Officer’s Report, were 4 letters received from surrounding property owners, two in favor and two against the proposal.
The Development Officer informed the Committee the Golf Club did not adhere to the time limit imposed by P.A.C. with regard to last year’s sign they were permitted to erect, and that a letter was subsequently sent to have the sign removed.
No one from the Westfield Golf and County Club was present during the Open Session.
However, Richard Likely, a surrounding property owner was present, and once again reiterated his objection to the proposal, as stated in his letter addressed to the Committee.
It was moved by Bill McCann that due to the fact there was no representative from the Westfield Golf & Country Club present,  this Item be tabled to the next meeting.  Motion seconded by James Evans with one Nay Vote.  Motion carried.
The secretary is to contact the Westfield Golf & Country Club and advise them of the motion and invite them to attend the next meeting to be held Monday, April 19, 1999.  Mr. Likely was also invited back to the next meeting.
9. REPORT FROM DEVELOPMENT OFFICER DATED MARCH 30, 1999 RE: UNITED CHURCH WOMEN, WESTFIELD UNITED CHURCH 133 NEREPIS ROAD
A Closed Session discussion was held regarding the Westfield United Church’s request to erect a mobile sign.  It was noted that there were two letters received from surrounding property owners, stating no objection to the proposal.
The Development Officer made reference to his recommendation, in that he approve four additional times up to December 31, 1999, with each sign placement period not to exceed 14 days, so as to alleviate the issuance of the temporary mobile sign each time the United Church Women wish to advertise a function.  The Committee concurred with the Development Officer’s recommendation.
Phylis McConnell Mont and June Saltzman were present during the Open Session, representing the United Church Women. Chairman, Larry Chapman read the Development Officer’s recommendation of granting the  placement of four additional signs to the end of 1999, to which they were most pleased.
It was moved by Philip Kelly that a Temporary Permit be granted to the United Church Women of Westfield United Church, 13 Nerepis Road to place a portable/mobile sign on their property on the east side of Nerepis Road, subject the sign set back off of Nerepis Road being approved by the Works Commissioner.
Therefore, pursuant to Section 4(2) Division II of the Zoning By-law of the Town of Grand Bay-Westfield, authorization for the development described above is hereby granted for the temporary period commencing on April 9, 1999 and expiring on April 17, 1999.  Also, subject to approval of the Works Commissioner, in writing, the placement of the portable/mobile sign for the United Church Women on the same lands, four additional times up to December 31, 1999, with each sign placement period not to exceed 14 days.  At the end of the authorized period(s), you are hereby required to terminate or remove the development hereby authorized.
Motion seconded by Ralph Stevens.  Carried.
10. REPORT FROM DEVELOPMENT OFFICER DATED MARCH 31, 1999 RE: REQUEST FOR VARIANCE – ADELARD PELLETIER BAKERY & GENERAL SUPPLIES LTD. – 267 RIVER VALLEY DRIVE
A discussion was held regarding Adelard Pelletier’s Variance Request to create an accessory use and structure for a Barber Shop.  It was noted that there was no correspondence received from surrounding property owners.
Upon reviewing the proposal, the Committee had concerns as to the type of structure proposed and also the placement of the wheelchair ramp.
Mr. Pelletier was present at 8:43 p.m. and informed the Committee that this will be a new building, shingled with a V roof, set on concrete blocks with crushed rock, on ground level, similar to the Pumpkin Patch.  It was also determined upon discussing the matter with Mr.  Pelletier, that a Variance of 2 ft. would also be needed on the rear set back. It was noted from Mr. Pelletier’s sketch, that there may not be sufficient space for the placement of the wheelchair ramp.
It was moved by Mel Steffens that this Item be Tabled to the next meeting, to enable the Development Officer to stake out the location with Mr. Pelletier, and then submit additional information to the Committee.   Motion seconded by Deputy Mayor Black.  Carried.
11. ADJOURNMENT
Ralph Stevens moved adjournment at 9:08 p.m.

Respectfully submitted,

Laylia Nice,                                                                 Larry Chapman,
Secretary                                                                     Chairman