PAC Minutes – August 17, 1998

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday,  August 17, 1998 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman called the meeting to order at 7:00 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of  James Evans and Acting Development Officer, Bruce Gault.
2. GRAND BAY-WESTFIELD P.A.C. MINUTES OF AUGUST 4, 1998
It was moved by Mel Steffens and seconded by Deputy Mayor Black to accept as presented the August 4, 1998 Grand Bay-Westfield P.A.C. Minutes.
Motion carried.
3. GRAND BAY-WESTFIELD COUNCIL MINUTES OF JULY 27, 1998
It was moved by Ralph Stevens and seconded by John Sabean to receive and file the July 27, 1998 Grand Bay-Westfield Council Minutes.  Motion carried.
4. CHAIRMAN’S REMARKS
Chairman, Larry Chapman welcomed Town Consultant, Irvin T. Bruhier, who will be assisting the Committee in the absence of Acting Development Officer, Bruce Gault.
5. DECLARATION OF CONFLICT OF INTEREST
No conflict of interest declared.
6. ITEM TABLED AUGUST 4, 1998 RE: REQUEST FOR VARIANCE WILLIAM COURT – 33 SUNNY SIDE DRIVE
A Closed Session discussion was held regarding the above Variance Request for an oversize garage, 40 ft x 40 ft, 21 ft. high.  The Secretary informed the Committee that the requested opinion regarding Terms and Conditions are not available at this time, due to the fact Town Solicitor, Ralph Poley was away on holidays.  However, the Acting Development Officer advised her that Irvin Bruhier could assist the Committee with regard to wording for any Terms and Conditions imposed by P.A.C.
Mr. Court was present during the Open Session for discussion.  He informed the Committee that it will cost between $1000 and $1300 to consolidate two lots into one lot.  Therefore, due to the cost,  Mr. Court would only consider consolidating Lot 20, where his house is presently located and Lot 21, where he initially intended to construct his garage.  Mr. Court informed the Committee that he did not have a problem with any Terms and Conditions registered against the Deed.  However, the Chairman informed him that only Town Council has the authority to impose Terms and Conditions against a Deed, and not P.A.C..
It was moved by Mel Steffens that P.A.C. grant a Variance to William Court, 33 Sunny Side Drive to permit the construction of a garage 21 feet in height and a floor area of 1600 square feet, subject to the following conditions:
1. Lots 20 and 21 be consolidated to one lot, and building placed within the boundary of this newly created area;
2. A Written Agreement be made between William Court and Council to have a Registered Agreement placed against the property, with the condition that the structure never be used for Business, Commercial or Industrial purposes.
Motion seconded by Deputy Mayor Black.  Motion carried with one (1) Nay Vote.
Mr. Court was advised that this matter will be addressed by Town Council at their September meeting, and that it would be in his best interest to contact the Town Office if he wishes to be present during the Closed Session of Council, when this matter will be addressed.
7. APPLICATION FOR TENTATIVE SUBDIVISION APPROVAL RE: LILLIAN CAMP SUBDIVISION – 211 NEREPIS ROAD
(A) DEVELOPMENT OFFICER’S REPORT DATED AUGUST 11, 1998
A discussion was held in Closed Session regarding the above Tentative Subdivision Plan to subdivide one lot into two lots.  Upon reviewing the Application, the Committee noted that there were two Surveyor Plans submitted, one depicting a 20 meter lot frontage and another showing a 49 metre frontage.  Also, it was noted that on the Provincial Map attached to the Application showed a separate lot located on the corner of the property not shown anywhere on either of the Surveyor’s Plans.
Lillian Camp was present during the Open Session for discussion.  She informed the  Committee that she wishes to go ahead with the Plan depicting 20 metre lot frontage.  When asked about the small corner lot shown on the Map (N.B.G.I.C. No. 00228320), Mrs. Camp first informed the Committee that there is no lot by that number, then she said that the lot is there, but in a different location than shown on the Provincial Map.  Mrs.  Camp then informed the Committee that she has tried for years to have the Province delete that lot and that to date, she still receives a tax bill for it.
The Chairman informed Mrs. Camp that the Committee can not approve this Tentative Subdivision Plan until such time the Committee is in receipt of documentation clarifying that this matter has been rectified, either by having the Surveyor do up another Tentative Plan to include this lot, so the Committee can determine where this lot is in relation to the requested Variance, or by once again contacting the Province to have this lot deleted.
It was moved by Mel Steffens that this matter be Tabled until such time Lillian Camp comes before the Committee with proper clarification regarding Lot depicted on Provincial Map, N.B.G.I.C. # 00228320.  Motion seconded by Philip Kelly.  Carried.
8. REQUEST FOR VARIANCE RE:  JEFF LEGERE – 33 SUNSET CRESCENT
(A) DEVELOPMENT OFFICER’S REPORT DATED AUGUST 12, 1998
A brief discussion was held in Closed Session regarding Jeff Legere’s Variance Request to construct a garage and storage area, 896 square feet, pursuant to Grand Bay Zoning By-law No. 150, Section 15(c).
Mr. Legere was present for discussion during the Open Session.  The Chairman informed him of P.A.C.’s standard procedure of notifying the surrounding property owners.
It was moved by Philip Kelly that P.A.C. send letters to the surrounding property owners advising them of  the Variance Request made by Jeff Legere, for their input.
Motion seconded by Ralph Stevens.  Carried.
Mr. Legere was invited to attend the next P.A.C. meeting to be held Tuesday, September 8, 1998 at 8:00 p.m., when the matter will once again be addressed.
9.  REQUEST FOR VARIANCE RE: GORDON BLAGDON – 541 NEREPIS ROAD
A discussion was held in Closed Session regarding a Variance Request for the construction of a garage and storage area 832 square feet, 18 feet in height, pursuant to Westfield Zoning By-law No. 11, Section 14 (a) and (b).
Gordon Blagdon was present during the Open Session.  He informed the Committee that the garage would be finished with siding similar to his home. The Chairman informed Mr. Blagdon of P.A.C.’s standard procedure of notifying the surrounding property owners.
It was moved by Mel Steffens that P.A.C. send letters to the surrounding property owners advising them of the Variance Request made by Gordon Blagdon, for their input.  Also, request a Staff Report for next meeting.
Motion seconded by Ralph Stevens.  Carried.
Mr. Blagdon was invited to attend the next P.A.C. meeting to be held Tuesday,  September 8, 1998 at 8:00 p.m., when the matter will once again be addressed.
10. FOR INFORMATION REPORT FROM IRVIN T. BRUHIER DATED JULY 16, 1998 RE: SENIORS CARE HOME – GEORGETTE PORTER
Following a brief discussion, it was moved by Ralph Stevens to receive and file the above information.
Motion seconded by John Sabean.  Carried.
11. ADJOURNMENT
John Sabean moved adjournment at 8:43 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman