PAC Minutes – August 3, 1999

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Tuesday, August 3, 1999 at 7:00 p. m.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All Members were present with the exception of Deputy Mayor Black and Bill McCann.
Also present were Cllr. Bertis Sutton, in the absence of Deputy Mayor Black, Works Commissioner, Bruce Gault and newly hired Development Officer/Building Inspector, David Taylor.
2. P.A.C. MINUTES OF JULY 19, 1999 MEETING
Amendments were made to the Minutes.
“…It was moved by Philip Kelly that P.A.C.  adopt the July 19, 1999 P.A.C. Minutes as amended….”
Motion seconded by Cllr. Sutton.  Motion carried.
3.(A) SPECIAL COUNCIL MINUTES OF JULY 12, 1999 MEETING
(B)    REGULAR COUNCIL MINUTES OF JUNE 28, 1999 MEETING
“…It was moved by Ralph Stevens that P.A.C.  receive and file the July 12, 1999 and June 28, 1999 Council Minutes….”
Motion seconded by Jim Evans.  Motion carried.
4. CHAIRMAN’S REMARKS
The Chairman welcomed David Taylor to the Committee and also Cllr. Sutton.
5. DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6. TELEPHONE POLL CONDUCTED JULY 20, 1999 RE:   VALLEYVIEW ESTATES, PHASE 9, STATE 1
“…It was moved by Ralph Stevens that P.A.C. ratify the above Telephone Poll….”
Motion seconded by Cllr. Sutton.  Motion carried.
7. ITEM TABLED JULY 19, 1999  RE:  REQUEST FOR VARIANCE PAUL GORDON-PROPERTY LOCATED AT 33 EPWORTH PARK RD.
A discussion was held in Closed Session.  It was unclear from the way the Application was filled out as to the length of time the Applicant is requesting to have the sign up, i.e. a one time deal or on a yearly basis.
Paul Gordon was present during the Open Session and informed the Committee that he wishes to have the sign up for a two year period.  He also advised that the sign is already made and is up.  It has a particle board back in which to change the sign in order to advertise different events
“…It was moved by Philip Kelly regarding the Request for Variance made by Paul Gordon to erect a sign on property located at 33 Epworth Park Road be granted….”
Motion seconded by Jim Evans.  Motion carried.
Paul Gordon was thanked by the Committee for his volunteer efforts and for attending the meeting.
8. REPORT FROM DEVELOPMENT OFFICER DATED JULY 29, 1999 RE: ITEM TABLED JULY 19, 1999 – REQUEST FOR VARIANCE ALDORIA & LINDA SAULNIER – LOT 99-1 & 99-2 INGLEWOOD DRIVE & BRANDY CRESCENT
During the Closed Session discussion, Works Commissioner, Bruce Gault informed the Committee that the only matter of concern was with regard to sewerage, in that the two newly created lots must connect on to the easement on two separate lines.
Applicant, Al Saulnier was present and had nothing further to report.
“…It was moved by Mel Steffens that the Request for Variance made by Aldoria and Linda Saulnier, Lot 99-1 and 99-2, Inglewood Drive & Brandy Crescent be granted as per Staff Recommendations as follows:
1. The Variance on lot depth for Lot 99-1 and 99-2 be granted;
2. Tentative and Final Approval be recommended to Council for Aldoria and Linda Saulnier Subdivision, Lot 99-1 and Lot 99-2 be granted, subject to:
(a) Council accepting $600.00 (cash, money order, certified cheque) as money in  lieu of Land for Public Purposes;
(b) that a private sewer easement be shown on the Plan to allow Lot 99-1 and Lot 99-2 to be able to connect to the municipal sewer system on Brandy Crescent 6 metres in width, to the satisfaction of the Development Officer, noting the easement will contain two individual sewer laterals, one for each lot….”
Motion seconded by Ralph Stevens.  Motion carried.
9.  REPORT FROM DEVELOPMENT OFFICER DATED JULY 29, 1999 RE: ITEM TABLED JULY 19, 1999 – ADI LIMITED, D.P. FISHER, P. ENG., TENTATIVE SUBDIVISION PLAN, PANORAMIC ESTATES, PHASE 1, WOOLASTOOK DRIVE
A Closed Session discussion was held regarding the above proposed development of 10 serviced lots and a new roadway off of Woolastook Drive.  The Committee was in receipt of a letter dated August 3, 1999 from a surrounding property owner residing at 157 Woolastook Drive, stating that they are against the proposal maily due to water problems which could arise from the new development.
Works Commissioner, Bruce Gault advised that he and Development Officer, David Taylor inspected the various sites and obtained grades for Highland Road (up to Calvin Lane), Beverly Hills, Park Avenue & Leila Street and Valley View Drive.  A copy of these graphs were given out to each Committee Member for review.  He recommended that an appropriate grade would be 13% or less and that an Engineer’s Report be obtained.  Other areas of concern addressed were Land for Public Purposes and storm water laterals.
Present during the Open Session were Applicant – ADI Limited, Darrel Fisher, P. Eng., June Garfield and Candace Floyd and Associate, Robin Stewart.  Also present were many interested surrounding property owners.
Darrel Fisher gave a presentation, as per his July 28th, 1999 letter, explaining what is proposed regarding Tentative Subdivision Plan, Phase 1, i.e. grades, storm sewer design,  future accesses, and Land for Public Purposes to be located behind the lots on Woolastook Drive.  He had on hand two copies of the Plan, which he displayed for the interested parties and the Committee to review.
The following surrounding property owners gave presentations as to their reasons why they are against this proposal:

  • James Shaw –  had concerns with the road grade of the future connector road.
  • Andy Shaw – gave a copy of notes to the Committee for their records dated July 28, 1999 compiled by he and a number of other concerned surrounding property owners. Shaw read all of their concerns and gave an excellent presentation.
  • Pat Morine – read a letter she sent to P.A.C. in June 1993 when Jim Chamberlain owned the property in question and was denied access off of Woolastook Drive.  She advised that she was verbally told by Mayor and Council at that time that there would be no access made on to Woolstook Drive.  She also advised the Committee that there is severe water problems in this area of Woolastook Drive which has not been properly addressed by the Town and that this newly proposed development would only make matters worse.
  • Dwight Stilwell – presented and read to the Committee his concerns in a letter addressed dated August 3, 1999.

Following all the presentations, the meeting convened for a short recess in order for anyone interested to review the proposed Plan.
It was then determined that the general consensus of the surrounding property owners is that they would not be against the proposed Tentative Subdivision Plan, provided all of their concerns are addressed.
“…It was moved by Mel Steffens and amended by Philip Kelly that P.A.C. request ADI Limited prepare a relatively formal Report addressing all the concerns the citizens’ present have expressed.   Subsequently, this Report is to be to the satisfaction of the Development Officer, to assure that all of the citizens’ concerns are addressed….”
Motion seconded by Cllr. Sutton.  Motion carried.
Darrel Fisher advised that he would have this Report prepared for the next meeting, which is to be held Monday, August 16, 1999.
10. REPORT FROM DEVELOPMENT OFFICER DATED JULY 28, 1999 RE: REQUEST FOR VARIANCE – MICHAEL R. GUTHRIE 3 MILLIGAN ROAD
A Closed Session discussion was held regarding the Request for Variance to install a full basement under an existing dwelling, requiring a variance to construct within the front yard setback and authorization to expand onto an existing non-conforming use.
No correspondence was received from surrounding property owners.  However, the Chairman advised that he was visited by a surrounding property owner, John MacNeill stating that he had no problem with this request, provided the Applicant upgrade his septic system if he plans to add extra plumbing.
Michael Guthrie was present during the Open Session and advised that he had nothing futher to report.  Neighbour, John MacNeil was also present.  Mr. Guthrie advised that he is not planning to add any additional plumbing in the basement, only to relocate his now existing pump in the basement.
“…It was moved by Jim Evans regarding Request for Variance made by Michael R. Guthrie, 3 Milligan Road be granted as per the amended Staff Recommendations as follows:
(b)  front yard setback:  Required: 7.5 m. (25 ft.) Proposed: 2.0 m. (6.5 ft.)
1. That a variance to allow the existing dwelling to remain on its location be granted which would include variances on:
(a) side yard setback: Required:  3. 5 m. (12 ft.)  Proposed: 2.7 m. (9 ft.)
2. That  the  Committee consents to  the installation  of a full basement beneath the existing dwelling  at  its present location, so as to enlarge the non-conforming use as  authorized  under  the Community  Planning  Act  Section  40(3)….”
Motion seconded by Ralph Stevens.  Motion carried.
11. REPORT FROM DEVELOPMENT OFFICER DATED JULY 28, 1999 RE: REQUEST FOR VARIANCE – GERALD & TERRY LEE CARR 113 LEIGHSIDE COURT
A discussion was held in Closed Session regarding Request for Variance to construct an attached garage 24 ft. by 24 ft, within the front yard setback.  No correspondence was received from surrounding property owners.
Gerald and Terry Lee Carr along with contractor, Dave Ganong were present during the Open Session.  Mr. Carr reported that he had  nothing more to add.
“…It was moved by Philip Kelly that the Request for Variance for the construction of a 24 ft. by 24 ft. garage made by Gerald and Terry Lee Carr of 113 Leighside Court be granted, as per the Staff Recommendations as follows:
1. That the variance to allow the construction of an attached garage to within 8 feet of the street line as proposed be granted subject to:
(a)  exterior of garage to be vinyl sided within 60 days from the issuance of the Building Permit;
(b) any excavated material from the addition not be placed near the rear drainage channel so as to impede or block the existing flows;
(c)  no materials or vehicles are allowed to be stored between the south side of the new garage and the roadway;
2.   The Committee  requests  the Works Commissioner  to review  the sight lines on the southwest corner of Leighside Court upon completion of the garages exterior  and take any appropriate action….”
Motion seconded by Mel Steffens.  Motion carried.
12. MEMO FROM IRVIN T. BRUHIER DATED JULY 24, 1999 RE: DEFINITION OF A DWELLING UNIT
It was noted during the discussion that the motion made July 19, 1999 was for the definition of a “kitchen” and not “dwelling unit”.
“…It was moved by Philip Kelly that the Development Officer research the definition of a “kitchen”….”
Motion seconded by Mel Steffens.  Motion carried.
13. ITEM FOR DISCUSSION  RE:  REQUEST FOR DEVELOPERS TO INSTALL STORM SEWERS, CURB & GUTTERS COUNCIL MOTIONS :  (A) MAY 25, 1999, ITEM # 31
(B) JUNE 28, 1999, ITEM # 19
Due to the late hour and the fact that Deputy  Mayor Black was not present for this discussion, it was the consensus of the Committee that this item be tabled.
“…It was moved by Ralph Stevens that this Item be tabled to the  next meeting….”
Motion seconded by Philip Kelly.  Motion carried.
14. ADJOURNMENT
Philip Kelly moved adjournment at 9:25 p.m.

Respectfully submitted,

Laylia Nice,                                                                 Larry Chapman,
P.A.C. Secretary                                                         P.A.C. Chairman