PAC Minutes – August 3, 2010

1.
.
.
CALL TO ORDER
The Town of Grand Bay-Westfield Planning Advisory Committee met for a regular meeting on Tuesday, August 3, 2010 at 8:03 p.m. with Chairman, Ralph Stevens presiding.
2.
.
.
.
RECORD OF ATTENDANCE
All Members were present with the exception of Cllr. Bev Day.
“…moved by Ron Daigle to excuse Cllr. Bev Day with cause….”
Seconded by Chyann Kirby.  Carried.
3. PLANNING ADVISORY COMMITTEE MINUTES OF JULY 19, 2010
“…moved by Linda Estabrooks to accept as presented the July 19, 2010 Planning Advisory Committee Minutes….”
Seconded by James Evans.  Carried.
4. REGULAR COUNCIL MINUTES OF JULY 5, 2010
 “…moved by Chyann Kirby to receive and file the July 5, 2010 Regular Council Minutes….”
Seconded by    Ron Daigle.  Carried.
5. CHAIRMAN’S REMARKS
The Chairman requested the following Items be added to the Agenda:
Item # 9(b)  – Letter from Mike Doucet received August 3, 2010 Item # 9(c)  – Letters  from Dr. Dan Scott dated October 2, 2009,   June 11, 2010 and June 14, 2010
“…moved by Linda Estabrooks to add Items # 9(b) and 9(c) to the Agenda….”
Seconded by James Evans.  Carried.
6.
.
DECLARATION OF CONFILCT OF INTEREST
None.
7.
.
APPLICATION FOR DISCRETIONARY USE RE:    RICHARD MACLEAN – 226 RIVER VALLEY DRIVE (A)DEVELOPMENT OFFICER’S REPORT DATED JULY 27, 2010
There was no one present speaking in favor of or against this Application.
“…moved by Jim Burke that the Planning Advisory Committee Grant the following Request for Temporary Use of Property located at 226 River Valley Drive, PID No. 00219139 for the location of a trailer to act as headquarters for the Provincial Liberal Party, for Campaign Headquarters during the Provincial Election:
a)pursuant to Section 4.11.2 of the Zoning By-law No. 112 of the Town of Grand Bay-Westfield, authorization for the development described above is hereby granted for the temporary period of the Provincial Election, expiring within 7 days after Election Day; and
b)  at the end of the authorized period, you are hereby required to terminate and remove the development hereby authorized….”
Seconded by Ron Daigle.  Carried.
8.
.
.
.
APPLICATION FOR VARIANCE RE: CLIFFORD TURNER – 8 FIRST STREET
(A) DEVELOPMENT OFFICER’S REPORT DATED JULY 27, 2010
(B) LETTER FROM EDWARD HECTOR RECEIVED JULY 28, 2010
(C) LETTER FROM ROY AYLWARD RECEIVED JULY 28, 2010
Applicant, Clifford Turner was present regarding his Application for Variance to the front yard setback for an accessory building and addressed the Committee as follows:
His Application for Variance is to construct a shed, 16 ft. x 12 ft. at the far end of his driveway for storage purposes; he cannot place the building further back due to the slope and rules regarding the high water mark; with response to the letters received from his neighbours regarding the shed obstructing their view, he stated that Mr. Hector still has a great view and Mr. Aylward’s view should not be obstructed as he lives down the street.
The Committee then asked Mr. Turner if he was aware that he needed a Building Permit to construct the building.  He replied that no he had not thought that a Building Permit was required as it was a prefab building, however, he was now aware of the need for a Variance.
There was no one else present speaking in favor of this Application.
Present speaking against this Application was neighbour, Roy Aylward    of 14 Harris Road.  Mr. Aylward addressed the Committee as follows:
His view of the river is reduced due to the location of the shed; parking on the property would be limited, thereby parking on the road; the placement of the structure on the corner would impede snow removal and access to emergency vehicles.
Mr. Turner responded to Mr. Aylward’s remarks as follows:
The shed will not interfere with snow removal as it is tucked behind the tree; the shed is a necessity for him and feels that he has taken everything into consideration; parking will not be an issue as he has room for 3 cars on his property and has permission from neighbours to use their driveway when needed.
Mr. Turner was advised that the Planning Advisory Committee strives to follow the standards set out by the Zoning By-law when addressing  a Variance Request, and that the necessity for the Variance should not be one of convenience.
“ …moved by Ron Daigle that the Planning Advisory Committee Deny the Request for Variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 112, for the purpose of constructing/locating an accessory building, to be located at 8 First Street, PID No. 30226138….”
Seconded by Jim Burke.  Carried.
9.
.
.
.
DISCRETIONARY USE APPLICATION RE:  TRACEY WALLACE-MARTIN – 263 RIVER VALLEY DRIVE
(A)DEVELOPMENT OFFICER’S REPORT DATED AUGUST 3, 2010
(B)MIKE DOUCET LETTER RECEIVED AUGUST 3, 2010
(C)DR. DAN SCOTT LETTERS DATED OCTOBER 2, 2009, JUNE 11, 2010 AND JUNE 14, 2010
Applicant, Tracey Wallace-Martin was present regarding her Application for Discretionary Use for a Funeral Home, 263 River Valley Drive and addressed the Committee as follows.
She is hopeful that this new Application will address the concerns the Committee had following her previous Application; she realizes the scope of the business and has obtained    demographics and predicts approximately 20-25 funerals in her first year of business; this would be 90 days maximum per year that she would be conducting her business; her chapel would hold 80 people, therefore will only accommodate  small services; funerals have been conducted in this church for the past 50 years;
regarding additional parking, she has received a written Lease Agreement from Ed Kelly for as long as he owns the business to utilize his parking area and has first bids to buy the property should he decide to sell; she has also received permission from Dr. Dan Scott to use the Medical Centre parking lot; the Church of the Resurrection has agreed to let her use their 100 plus parking spaces; since her last Application, she has spoken with the business owners of the Village Square and has since received support  from proprietor, Mike Doucet.
The following people were present speaking in favor of this Application:
Vicar Hodge of the Church of the Resurrection in Grand Bay-Westfield
He believes a Funeral Home will enhance the quality of life in Grand Bay-Westfield; this will give new purpose to the old church building where funerals have been conducted for the past 50 years; he can only recall one incident regarding parking in the past; the business will not be conducted during prime time; The Anglican Church would provide a shuttle service to and from the Funeral Home.
Rev. Brian Hansen of St. Augustine and St. Matthew Parish in Grand Bay-Westfield
a Funeral Home in our area will eliminate people having to travel 35 to 40 minutes  into the City; visiting hours are conducted when it is not a busy traffic time;  the Town should take advantage of this opportunity to have this service available; he supports signs be posted to address the parking.
Letters received from Mike Doucet and Dr. Dan Scott are in support of this Application.
There was no one else present speaking against this Application.
Once again, the Committee commended Mrs. Wallace-Martin for her efforts, however, advised that this new Application still has the similar situation as the previous Application, in that the By-law states there must be 35 parking spaces on her property to conduct her business, and she only has 16.   “… moved by Ron Daigle that the Planning Advisory Committee advise the Applicant that the proposal is NOT considered to be substantially different than the one presented to the Committee in December 2009 and that the Planning Advisory Committee concur with their previous decision to Deny the Applicant the requested Discretionary Use as a Funeral Home for this property located at 263 River Valley Drive and identified as PID Nos. 218917 & 30090351.…”
Seconded by Chyann Kirby.   Carried.
10.
.
.

.

ADJOURNMENT
“… moved by Jim Burke to adjourn at 8:53 p.m.…”
Seconded by Ron Daigle.  Carried.

Respectfully submitted,

Ralph Stevens,………………………………………………………..
Chairman
Laylia Nice,
PAC Secretary