PAC Minutes – December 18, 2000

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, December 18, 2000 at 7:00 p.m. in Room “C”.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:04 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of Bill McCann.
2. P.A.C. MINUTES OF DECEMBER 5, 2000
“…moved by Deputy Mayor Black and seconded by James Evans to accept as presented the December 5, 2000 P.A.C.  Minutes….”
Motion carried.
3. REGULAR COUNCIL MINUTES OF NOVEMBER 27, 2000
“…moved by Ralph Stevens and seconded by Mel Steffens to receive and file the November 27, 2000 Regular Council Minutes….”
Motion carried.
4. CHAIRMAN’S REMARKS
Chairman, Larry Chapman advised the Committee Members that Bill McCann’s mother has passed away.
The Chairman also advised that there are no items on the Agenda for the first meeting in January.  It was unanimous that P.A.C. not meet the first meeting in January and meet the second meeting in January (January 15, 2001).
5. DECLARATION OF CONFLICT OF INTEREST
No Conflict of Interest declared.
6. DEVELOPMENT OFFICER’S REPORT DATED DECEMBER 11, 2000 RE: ITEM TABLED DECEMBER 5, 2000 MEETING TENTATIVE SUBDIVISION APPROVAL DOUG SMITH (500607 NB LTD.) – 131 RIVER VALLEY DRIVE
A Closed Session discussion was held regarding the above Application for Subdivision Approval to develop one building lot.  The Development Officer advised that as stated in his first report, the access is the primary concern.  Also, in order for the proposed subdivision to happen, Council must approve Land for Public Purposes, the easement and development of a street.  He advised that the street (Elsie Lane) is only 12 feet wide and is not a public street. The present condition or ownership of Elsie Lane appears not to provide suitable access for the development of a new commercial lot.  Also, the public use of the easement or right-of way does not constitue the land as being vested in the municipality.
Mr. and Mrs. Doug Smith were present during the Open Session.  Mr. Smith advised that at the present time Elsie Lane is the only access and he does not anticipate any problem in developing an alternate access.  Mr. Smith stated that he may have other options and has already talked with the Dairy Queen people with regard to having their parking lot extended on to his property, or access across the sewerage easement behind Workmen’s Compensation Board and loop around.
However, the P.A.C. Chairman indicated that none of this applies to this application at this time. It was stated to Mr. Smith that the status of Elsie Lane is unknown as to who owns what and would recommend that he do research to have this determined.  Mr. Smith also advised that he did not have a problem with the name Elsie Lane.
Applicant, Doug Smith informed the Committee that he was unsure of the process involved.  The Chairman advised Mr. and Mrs. Smith of  P.A..C. and Council’s  role with regard to the process involved.
The following motion was then made:
“…moved by Deputy Mayor Black that P.A.C.:
1. recommend Tentative Approval to Council for the development of one commercial building  lot as shown on Tentative Subdivision Plan 500607 NB Ltd. Subdivision, Lot 00-1 dated October 17, 2000 prepared by DeSaulnier Surveys Inc., and;
2. recommend to Council the acceptance of $300.00 (cash, money order or certified cheque) for money in lieu of Land for Public Purposes for the development of one Commercial building lot, as shown on Tentative Subdivision Plan 500607 NB Ltd. Subdivision, Lot 001 dated October 17, 2000 prepared by DeSaulnier Surveys Ltd.
subject to:
i) the existing 9.4 metre wide municipal easement be included in the Subdivision Plan for the length of the lot (proposed 38.4 metres depth);
ii) the development of a Public Street from River Valley Drive to be vested in the Municipality to the standards established by the Village  of Grand Bay Subdivision By-law #6;
iii) Design/Development standards for the Public Street from River Valley Drive to be approved by Council prior to Tentative Approval being granted by the Development Officer;
iv) the preparation and execution of a Developer’s Agreement for the construction/completion of the street prior to Final Approval/ Registration of the Subdivision Plan….”
Motion seconded by James Evans.  Carried.
Following the motion, Mr. Smith informed the Committee that he did not agree with the condition regarding the existing 9.14 metre wide municipal easement being included in the Subdivision Plan for the length of the lot.  He advised that he does not want the lot to cross over the municipal easement and run to the railway tracks, as he feels this would restrict him in the future.  Mr. Smith was then informed that P.A.C. has already addressed this matter in the motion and that he should make Council aware of his concerns.
The Chairman thanked Mr. and Mrs. Smith for attending and recommended that they contact the Town Manager in order to make arrangements to be placed on the Agenda to make a presentation to Council.  It was noted that the next Council meeting is January 8, 2001.
7. DEVELOPMENT OFFICER’S MEMO DATED DECEMBER 7, 2000 RE: ITEM TABLED DECEMBER 5, 2000 MEETING PERMANENT SIGN – FLORENCE CROWE, 183 NEREPIS ROAD
The Chairman advised the Committee that he received a telephone call from Mrs. Crowe, stating she would not be attending the December 18, 2000 meeting.
The following motion was then made:
“…moved by Ralph Stevens that P.A.C. receive and file the above memo….”  Motion seconded by Michael Hare.  Carried.
8. DEVELOPMENT OFFICER’S MEMO DATED DECEMBER 12, 2000 RE: INFORMATION – HIGHLAND ROAD ACCESS STUDY
Following a brief discussion, the following motion was made:
“…moved by Ralph Stevens that P.A.C. Table this item to the next meeting in order for the Members to  peruse same….”
Motion seconded by James Evans.  Carried.
9. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:10 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
P.A.C. Secretary                                             P.A.C. Chairman