PAC Minutes – December 5, 2000

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Tuesday, December 5, 2000 at 7:00 p.m. in Room “C”.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All members were present.
2. P.A.C. MINUTES OF NOVEMBER 20, 2000
“…moved by Mel Steffens and seconded by Bill McCann to accept as presented the November 20, 2000 P.A.C.  Minutes….”
Motion carried.
3. REGULAR COUNCIL MINUTES OF NOVEMBER 14, 2000
“…moved by Ralph Stevens and seconded by Deputy Mayor Black to receive and file the November 14, 2000 Regular Council Minutes….”
Motion carried.
4. CHAIRMAN’S REMARKS
The Members honorarium cheques were given out.  Chairman, Larry Chapman advised the Committee Members that they have been paid up to and including the second meeting in December.
5. DECLARATION OF CONFLICT OF INTEREST
No Conflict of Interest declared.
6. DEVELOPMENT OFFICER’S MEMO DATED NOVEMBER 23, 2000 RE: ITEM TABLED NOVEMBER 20, 2000 MEETING REQUEST FOR VARIANCE GORDON SEWELL – 52 THOMPSON ROAD
A Closed Session discussion was held regarding the above Request for Variance for the construction of an addition to a dwelling, requiring a variance to the side yard set back.  The Committee had concerns regarding the state of the Applicant’s property and the number of outbuildings on the lot.  However, the Development Officer informed the Committee that the Applicant has been doing improvements to his property.  It was also noted that the Applicant has not submitted a scale drawing, as requested.
The Members concurred with the Development Officer’s recommendation found in his report, however, wished to add a condition concerning the required Site Plan.
Applicant, Gordon Sewell was present during the Open Session, and informed the Committee that Development Officer, David Taylor was up to view his property. Mr. Sewell advised that the dimensions of the addition removed (without a Demolition Permit)  were 8 1/2 ft. x 15 ft.
The following motion was then made:
“…moved by Bill McCann that P.A.C. grant the following variance for the development of an addition to a single family dwelling to be located at 52 Thompson Road, NBGIC #00217505 under the Town’s Zoning By-law, Town of Grand Bay-Westfield No. 16, Division 1:
a) under Section 13(b), a variance of 0.5 metres to reduce the minimum set back from a property side line from 3.5 metres to 3.0 metres;
subject to:
b) the Applicant provide the required Site Plan to the Development Officer….”
Motion seconded by Ralph Stevens.  Carried.
Chairman, Larry Chapman thanked Mr. Sewell for attending.
7. DEVELOPMENT OFFICER’S MEMO DATED NOVEMBER 22, 2000 RE: ITEM TABLED NOVEMBER 20, 2000 MEETING APPLICATION FOR SUBDIVISION APPROVAL DOUG SMITH – (50006907 NB LTD.) – 131  RIVER VALLEY DRIVE
A Closed Session discussion was held regarding the above Application for Subdivision Approval to develop one building lot.  The Development Officer advised that the lot to be created is within a Commercial Zone and would require rezoning to accomplish the proposed use of the land as Single Family Residential, as indicated in his first report and memo.
Mr. and Mrs. Doug Smith were present during the Open Session.  Mr. Smith advised that he wants a piece of the lot to construct a residential home and that the remnant parcel be left Commercial.  The Chairman then informed Mr. and Mrs. Smith that the Committee had been prepared to deal with this application, however, in light of this new information, the Committee is willing to Table this item and take another look.
Applicant, Doug Smith stated that he was confused as to why P.A.C. did not fully understand his intentions, as he had made them known to the Development Officer.  Chairman, Larry Chapman informed him that due to the fact Development Officer, David Taylor was absent last meeting due to illness and that he (Mr. Smith) was not present to answer P.A.C.’s questions, there seemed to have been a lack of communication.  The Chairman then apologized to Mr. and Mrs. Smith for this misunderstanding.
Mr. Smith was advised that the Application for Rezoning would take at least three months to process.  However, Mr. Smith stated that this was not a problem as he did not plan to lay the foundation before May 24, 2001.
The following motion was then made:
“…moved by Ralph Stevens that P.A.C. Table this item to the December 18, 2000 meeting in order to obtain a Staff Report….”
Motion seconded by Bill McCann.  Carried.
The Chairman thanked Mr. and Mrs. Smith for attending and invited them back to the December 18, 2000 meeting when the matter will once again be addressed.
8. DEVELOPMENT OFFICER’S MEMO DATED NOVEMBER 22, 2000 RE: PERMANENT SIGN – FLORENCE CROWE, 183 NEREPIS ROAD
A discussion was held regarding the intention of P.A.C.’s motion made during the November 20, 2000 meeting, in that the Development Officer meet with Florence Crowe to discuss the placement of a permanent sign.  It was the Development Officer’s opinion that this matter be dealt with as a Temporary Use until such time the matter of signage is addressed in the new Municipal Plan.
The following motion was then made:
“…moved by Ralph Stevens that P.A.C. recommend the Development Officer review with Mrs. Crowe, requirements to have a permanent sign erected on the Applicant’s property and report back to P.A.C. at the December 18, 2000 meeting….”
Motion seconded by Mel Steffens.  Carried.
9. DEVELOPMENT OFFICER’S MEMO DATED NOVEMBER 23, 2000 RE: HIGHLAND ROAD ACCESS
Following a brief discussion, the following motion was made:
“…moved by Ralph Stevens that P.A.C. receive and file the above information….”
Motion seconded by Bill McCann.  Carried.
10. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:16 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
P.A.C. Secretary                                             P.A.C. Chairman