PAC Minutes – December 7, 1998

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, December 7, 1998 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman called the meeting to order at 7:03 p.m.
1. RECORD OF ATTENDANCE
All members were present.
2. (A)  P.A.C. MINUTES OF NOVEMBER 16, 1998
(B) P.A.C. SPECIAL MINUTES OF NOVEMBER 30, 1998
It was moved by Ralph Stevens and seconded by Mel Steffens to accept as presented the November 16, 1998 and November 30, 1998 Meeting Minutes.
Motion carried.
3. COUNCIL MINUTES OF NOVEMBER 9, 1998
It was moved by Ralph Stevens and seconded by Deputy Mayor Black to receive and file the November 9, 1998 Council Minutes.
Motion carried.
4. CHAIRMAN’S REMARKS
The members were given their Honorarium cheques for meetings attended in 1998.
The Chairman advised the Committee that an item was omitted from the Agenda and requested that it be added, Re: P.A.C. Rules of Procedure.
It was moved by Deputy Mayor Black and seconded by James Evans to add the Rules of Procedure to the Agenda as Item # 9.  Motion carried.
5. DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6. LETTER RECEIVED NOVEMBER 27, 1998 FROM JONATHAN SABEAN
A letter of resignation was received from Jonathan Sabean.
It was moved by James Evans that P.A.C. accept Jonathan’s resignation and forward a letter of thanks to him for his time served on the Committee, along with his cheque.  Motion seconded by Ralph Stevens.  Carried
It was also moved by Deputy Mayor Black that P.A.C. inform Council of the one vacancy on P.A.C.  Motion seconded by Philip Kelly.  Carried.
7. MEMO FROM TOWN-MANAGER DATED NOVEMBER 26, 1998 RE: P.A.C. TERM EXPIRATIONS
It was moved by Ralph Stevens and seconded by James Evans to receive and file the above memo.  Motion carried.
8. ITEM TABLED NOVEMBER 16, 1998 MEETING RE: APPLICATION FOR REZONING DONALD MYLES – 15 THOMPSON ROAD
A Closed Session discussion was held regarding the above Rezoning Application.  The secretary telephoned Donald Myles to ascertain if he would be attending the Open Session of the meeting.  Mr. Myles informed her that he could not attend this evening and requested that the matter be tabled to the next meeting, as he had concerns regarding the terms and conditions placed on the rezoning of the above property.  However, the Development Officer advised that in the meantime, P.A.C. recommend Council proceed with advertising in the newspaper, so as not to hold the matter up further.
It was moved by Philip Kelly that P.A.C. inform Council that they are in favor of a Section 39 Rezoning, subject to proper terms and conditions, and recommend Council place an ad in the local newspaper, regarding the Rezoning of property located at 15 Thompson Road.  Also, that P.A.C. notify Mr. Myles and advise him of same.  Motion seconded by Ralph Stevens.  Carried.
Mr. and Mrs. Myles will be subsequently invited to attend the next P.A.C. meeting to be held Monday, December 21, 1998, when the matter will once again be addressed.
9. REVIEW OF THE FOLLOWING DRAFTS
(A) MUNICIPAL DEVELOPMENT PLAN AMENDMENT/REZONING
(B) VARIANCES
(C) NON CONFORMING USE
(D) TEMPORARY USE
(E) SUBDIVISIONS
The above Drafts were reviewed and changes made.
It was moved by James Evans that P.A.C. adopt the Variance Draft with appropriate corrections made, along with attached information form for P.A.C.’s use.
Motion seconded by Philip Kelly.  Carried.
It was moved by Mel Steffens that P.A.C. recommend Council adopt the Municipal Development Plan Amendment/Rezoning Draft and Application Form attached, for use within the Municipality.
Motion seconded by Ralph Stevens.  Carried.
It was moved by Ralph Stevens that P.A.C. forward to Council for information only, the following Drafts with recommended changes, as an information package to be given out to the general public.

  • Non Conforming Use
  • Temporary Use
  • Subdivisions
  • Variances

Motion seconded by James Evans.  Carried.
10. P.A.C. RULES OF PROCEDURE SECTION IV – NOTICES
The Chairman read a revised Section IV – Notices he drafted, reflecting the new procedure for notifying surrounding property owners of an Application before. P.A.C.
It was moved by Ralph Stevens that P.A.C. make the changes to Item 2 and 3, Section IV – Notices, as per recommendations made by the Chairman.  Motion seconded by Mel Steffens.  Carried.
11. ADJOURNMENT
Ralph Stevens moved to adjourn at 9:50 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman