PAC Minutes – December 7, 2009

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CALL TO ORDER
The Town of Grand Bay-Westfield Planning Advisory Committee met for a regular meeting on Monday, December 7, 2009 at 7:59 p.m. with Chairman, Ralph Stevens presiding.
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RECORD OF ATTENDANCE
All Members were present.
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PLANNING ADVISORY COMMITTEE MINUTES OF NOVEMBER 2, 2009
“… moved by Cllr. Bev Day to accept as presented the November 2, 2009 Planning Advisory Committee Minutes….”
Seconded by James Evans . Carried.
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(A) REGULA COUNCIL MINUTES OF OCTOBER  26,  2009
(B) REGULAR COUNCIL MINUTES OF NOVEMBER 9, 2009
“…moved by Linda Estabrooks to receive and file the October 26, 2009 and November 9, 2009 Regular Council Minutes….”
Seconded by Jim Burke.  Carried.
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CHAIRMAN’S REMARKS
No remarks.
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DECLARATION OF CONFILCT OF INTEREST
None.
APPLICATION FOR VARIANCE (DISCRETIONARY USE) RE: TRACEY WALLACE-MARTIN – 263 RIVER VALLEY DR.
(A) DEVELOPMENT OFFICER’S REPORT OF DECEMBER 3, 2009
(B) LETTER DATED NOVEMBER  30, 2009 FROM GLEN COSMAN
(C) LETTER DATED DECEMBER 1, 2009 FROM MIKE DOUCET
(D) LETTER DATED OCTOBER 2, 2009 FROM DAN SCOTT
(E) LETTER DATED SEPTEMBER 30, 2009 FROM ED KELLY
(F) LETTER DATED DECEMBER 3, 2009 FROM DONALD MYLES
(G) LETTER DATED NOVEMBER 30, 2009 FROM DAVID CALVIN
Applicant, Tracey Wallace-Martin and Associates were present regarding Application for Variance (Discretionary Use) for the operation of a Funeral Home at 263 River Valley Drive.
Mrs. Wallace-Martin submitted a Site Plan to the Committee, as requested by the Development Officer, depicting the neighboring parking lot located at the Medical Clinic, totaling parking spaces for 20 cars and addressed the Committee as follows:
* Regarding parking, she has the support of Dr. Daniel Scott to utilize the Medical Clinic parking lot for additional parking during evening hours through the week, Friday afternoons and week-ends;
* also, Ed Kelly is making his parking lot located next door available for additional parking during afternoon and evening visitations, as well as for Funeral Services;
* plans are to remove the grassy areas along the foundation of the church in order to expand parking availability;
* she now has 37 or 38 parking spaces available;
* she grew up in Grand Bay and attended this church for 40 years and feels it would be fitting to establish a Funeral Home at this location, as there is a need in the community for this service;
* there are no immediate plans regarding the watercourse running along the southern property line, as it would be too costly at this time;
* she has not approached the business owners located in the Village Square.
Letters received from neighbouring business owners, Dr. Daniel Scott and Ed Kelly were in favor of this Application.
Letters received from Village Square proprietors, Mike Doucet, Don Myles, David Calvin and Glen Cosman were not in favor of this Application at this location due to parking concerns.
Speaking in favor of this Application was Rev. Michael Haines, Pastor of the new Church of the Resurrection.  Rev. Haines addressed the Committee and advised that Mrs. Wallace-Martin has their full support and that the church parking lot on MacDonald Avenue would be made available to the Funeral Home for additional parking.
There was no one present speaking against this Application.
The Committee informed Mrs. Wallace-Martin that they do not agree that this is the proper location for her business due to parking issues, especially since parking in Village Square at present is very limited, and their primary concern is for the businesses presently located there and their patrons.  Also, the agreement made with Ed Kelly to utilize his parking lot for additional parking could change in the future, in the event he retires and sells the property.
Mrs. Wallace-Martin once again addressed the parking issue by advising the Committee that she will personally supervise or have her staff supervise the Village Square parking area during her business hours, so that no one coming to the Funeral Home will utilize that parking lot.  Also, a fence could be erected on that side to discourage parking, and/or have signs posted.  She also stated that she would run a shuttle service if needed from the Church of the Resurrection to the Funeral Home.  Also, parking on both sides of Bay View Road could be utilized for additional parking.
Once again the Committee stated to Mrs. Wallace-Martin that while they commend her efforts and enthusiasm, they are not in favor of this location for her business, as they believe it will be very difficult for her to prohibit parking in the Village Square parking lot.
“…moved by Ron Daigle that the Planning Advisory Committee Deny this Application as presented to them this evening….”
Seconded by Cllr. Bev Day.  Carried.
In closing, the Chairman advised Mrs. Wallace-Martin that she does have options, as she can reapply with a different Proposal or make an Appeal through the Appeal Board.
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APPLICATION FOR TENTATIVE SUBDIVISION PLAN (RECOMMENDATION TO COUNCIL) RE:  LINDA DESAULNIERS – HIGHLAND ROAD
(A) DEVELOPMENT OFFICER’S REPORT OF DECEMBER 3, 2009
There was no one present speaking in favor of or against this Application.
“…moved by Linda Estabrooks that the Planning Advisory Committee recommend to Council to accept $103.27, as money in lieu of Land for Public Purposes requirements (cash, money order, certified cheque or debit) for the purpose of creating one new building lot on Highland Road, out of PID No. 30118004, as shown on the Tentative Subdivision Plan, Linda DeSaulniers Subdivision, Lot 09-01, as prepared by DeSaulniers Surveys Inca. and dated November 20, 2009; with approval of final Subdivision Plan to be subject to:
a) payment of $103.27 (cash, money order, certified cheque or debit);
b) any additional utility easements as required by NB Power & Bell Aliant for servicing the lot to be recorded and signed on the Final Plan;
c) recording of Civic Number “161” for Lot 09-01 on the Final Subdivision Plan;
d) and approval of the Works Commissioner for placement of new driveway culvert….”
Seconded by Jim Burke.  Carried.
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APPLICATION FOR TENTATIVE / FINAL SUBDIVISION  APPROVAL (RECOMMENDATION TO COUNCIL) RE: TOWN OF GRAND BAY-WESTFIELD – COLLECTOR ROAD
(A) DEVELOPMENT OFFICER’S REPORT OF DECEMBER 3, 2009
There was no one present speaking in favor of or against this Application.
“…moved by Jim Burke that the Planning Advisory Committee recommend to Council to assent to the following Subdivision Plans as prepared by DeSaulniers Surveys Inc., for the creation of a new Public Street, to be called Col. Nase Blvd. and shown on the following Subdivision Plans as “Public”:
i) J.D. Irving Limited Subdivision, Core Collector Parcel 2, dated June 2, 2009;
ii) Joseph and Deborah Young Subdivision, Collector Road Parcel 3, dated June 25, 2009
iii) Ian & Donna Silliker Subdivision, Collector Road Parcel 5, dated July 11, 2009. …”
Seconded by Linda Estabrooks.  Carried.
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ADJOURNMENT
“… moved by Ron Daigle to adjourn at 8:36 p.m.…”
Seconded by Chyann Kirby.  Carried.

Respectfully submitted,

Ralph Stevens,                                                                               .
Chairman
Laylia Nice,
PAC Secretary