PAC Minutes – February 16, 1998

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, February 16, 1998 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman called the meeting to order at 7:07 p.m.
1. RECORD OF ATTENDANCE
All members were present.  Acting Development Officer, Bruce Gault was also in attendance.
2. GRAND BAY-WESTFIELD P.A.C. MINUTES OF FEB. 2/98
It was moved by Phillip Kelly and seconded by Deputy Mayor Black to accept as presented the February 2, 1998 Grand Bay-Westfield P.A.C. Minutes.
Motion carried.
3. GRAND BAY-WESTFIELD COUNCIL MINUTES OF JAN. 26/98
It was moved by John Sabean and seconded by Ralph Stevens to receive and file the January 26, 1998 Grand Bay-Westfield Council Minutes.
Motion carried.
4. CHAIRMAN’S REMARKS
No remarks.
5. DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6.  MEMO FROM TOWN MANAGER DATED FEB. 4, 1998 RE: 1998 GENERAL OPERATING BUDGET
It was moved by Mel Steffens and seconded by John Sabean to receive and file the above memo.
Motion carried.
7.  ITEM TABLED FEBRUARY 2, 1998 RE: REZONING APPLICATION – STEPHEN WILLIAMS/ELIZABETH ROACH – 42 EPWORTH PARK ROAD
(A) DRAFT BY-LAW NO. 150H AMENDMENT TO BY-LAW NO. 150 FORMER TOWN OF GRAND BAY ZONING BY-LAW
(B) DRAFT BY-LAW NO. 210A AMENDMENT TO BY-LAW NO. 210 TOWN OF GRAND BAY MUNICIPAL PLAN BY-LAW
(C) DRAFT BY-LAW NO. 15 TOWN OF GRAND BAY-WESTFIELD MUNICIPAL PLAN BY-LAW
The above Item No. 6(c), By-law No. 15,  Town of Grand Bay Municipal Plan By-law and attached documentation was given out to each member.  It was moved by Phillip Kelly and seconded by James Evans to add Item No. 6(c) to the Agenda.
Motion carried.
A Closed Session discussion was then held.  The Development Officer explained to the members the necessity of each Draft in relation to the above Application for Rezoning.  The Terms and Conditions listed in Schedule “D” of By-law No. 150H were thoroughly reviewed, with amendments made to same.
Mr. Williams was not present for the Open Session, as he earlier informed the Secretary that he was unable to attend due to illness.
It was moved by James Evans that the Rezoning Application made by Elizabeth Roach/Stephen Williams, 42 Epworth Park  Road be tabled to the next meeting for review of the recommended changes to the Terms and Conditions.  Also, request from the Applicant a Landscaping Plot Plan for the next meeting.
Motion seconded by Mel Steffens.  Carried.
Mr. Williams will be subsequently notified of the outcome of the meeting and will be invited to attend the next meeting (March 2, 1998) at 8:00 p.m., when the matter will once again be addressed.
8. ITEM TABLED FEBRUARY 2, 1998 RE:  APPLICATION TO EXCAVATE LAND KEEL CONSTRUCTION LTD. BALLENTINE GRAVEL PIT, WESTFIELD
A discussion was held in Closed Session regarding the above Application to Excavate Land.  It was noted that the Application Form was not filled out properly, as previously requested from Paul Hobart.
The Development Officer was in receipt of a Rehabilitation Scheme Plan of the gravel pit in question in the name of Ryan Construction dated 1981, and a Surveyors Plan dated 1975.  Upon reviewing the plans, it was the consensus of the Committee that an up-to-date plan would be required to properly assess the present condition of the pit.
Paul and Peter Hobart of Keel Construction Ltd. were present at 8:00 p.m., and were informed of the need of a more up-to-date plan. Paul Hobart informed the Committee that the Rehabilitation Plan has not changed, however, the Development Officer stated to him that an up-to-date plan is required to determine the present condition of the gravel pit, showing where the actual pit is in relation to the Rehabilitation Plan. To this Mr. Hobart stated that he was not aware a new plan was needed, as he submitted the previous plans he had on hand as requested.  He then stated that he would appreciate the Committee advising them exactly what is required and they  will provide same, so as to not to delay the matter any further.
It was moved by Mel Steffens that P.A.C. request submission of a Topographical Plan indicating the “toe” and “bank edge” or “top” drawn at a scale not less than 100´- 0 to 1″ and points and elevations thereof, at intervals not more than 25 m or 75´- 0 along the “toe” and “bank edge” (top).  Also, any other items or information required by the applicable by-law.
Motion seconded by Phillip Kelly.  Carried.
The Chairman recommended to the Applicants that they get in touch with the Development Officer as soon as possible with the required information.  Paul and Peter Hobart were then invited back to the next meeting ( March 2, 1998) at 8:00 p.m., when the matter will once again be addressed.
9. APPLICATION FOR HOME OCCUPATION DATED FEB. 10/98 RE: DAWN TIBBETTS – 9 HIGHLAND ROAD
Gary and Dawn Tibbetts were present at 8:00 p.m. regarding the above Application for a Home Occupation, to allow the designing and making of custom window treatments, bedspreads and accessories.
Mrs. Tibbetts informed the Committee that she has been sewing for years and feels the time is right now to venture into a home business of this nature.  She explained that she does not wish to erect a sign but rather operate from word of mouth.  The Chairman stated to Mrs. Tibbetts that it is standard procedure to notify the adjoining neighbours to advise them of the proposal.
It was moved by Deputy Mayor Black that P.A.C. contact the adjoining property owners of 9 Highland Road, for their input.
Motion seconded by Ralph Stevens.  Carried.
Mr. and Mrs. Tibbetts were then invited back to the next meeting (March 2, 1998) at 8:00 p.m. when the matter will again be addressed.
10. APPLICATION FOR HOME OCCUPATION DATED FEB. 11/98 RE: STEVEN GAUNCE – 3 WONG WAY
Steven Gaunce was present for discussion at 8:00 p.m., regarding his Application for a Home Occupation to operate a tow truck business.  Upon discussing the matter with Mr. Gaunce, it was determined that he did not require permission from P.A.C. to operate his business,  as he would actually be operating from his truck.
It was then moved by Phillip Kelly that the Application for Home Occupation dated February 11, 1998 made by Steven Gaunce be striken from the Agenda.
Motion seconded by John Sabean.  Carried.
11. ADJOURNMENT
Ralph Stevens moved adjournment at 9:10 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman