PAC Minutes – January 15, 2001

The first regular  meeting of the Grand Bay-Westfield Planning Advisory Committee for 2001  was held  January 15, 2001 at 7:00 p.m. in Room “A” at 7:00 p.m.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:04 p.m.
1. RECORD OF ATTENDANCE
All Members were present with the exception of Michael Hare, who left a message advising that he would not be attending the meeting.
2. P.A.C. MINUTES OF DECEMBER 18, 2000 MEETING
A new amended Agenda and Minutes were passed out to the Committee Members.  The Chairman advised the Committee that the new minutes are more explicit than the original minutes contained in their kit.
“…it was moved by Bill McCann to accept as presented the amended December 18, 2000 P.A.C. Minutes….”  Motion seconded by Deputy Mayor Black.  Carried.
3. REGULAR COUNCIL MINUTES OF DECEMBER 11, 2000 MEETING
“…it was moved by Ralph Stevens to receive and file the December 11, 2000 Regular Council Minutes….”  Motion seconded by Bill McCann.  Carried.
4. CHAIRMAN’S REMARKS
No remarks.
5. DECLARATION OF CONFLICT OF INTEREST
No confilict of interest declared.
6. ELECTION OF OFFICERS FOR 2001
Deputy Mayor Black conducted the meeting during the Election of Officers and called three times for nominations for office of Chairman.  One nomination was received as follows:
“…Ralph Stevens nominated Larry Chapman for the position of Chairman for P.A.C. for 2001….”  Seconded by Bill McCann.
Larry Chapman agreed to let his name stand for the office of P.A.C. Chairman for 2001 and accepted the nomination.
Deputy Mayor Black then called three times for nominations for position of Vice-Chairman.  One nomination was received as follows:
“…Larry Chapman nominated Ralph Stevens for the position of Vice-Chairman for P.A.C. for 2001….”  Seconded by Jim Evans.
Ralph Stevens agreed to let his mane stand for the office of P.A.C. Vice-Chairman for 2001 and accepted the nomination.
Chairman, Larry Chapman requested that due to his work load, that in the future, the Development Officer review the meeting minutes with the Secretary.
7. MEMO FROM TOWN MANAGER DATED JANUARY 3, 2001 RE: 2001 GENERAL OPERATING BUDGET
“…moved by Ralph Stevens to receive and file the above memo….”  Motion seconded by James Evans.  Carried.
8.  LETTER FROM FLORENCE E. CROWE TO DEVELOPMENT OFFICER DATED DECEMBER 18,2000 RE: PERMANENT SIGN – 183 NEREPIS ROAD
During the discussion, the Development Officer informed the Committee that the temporary sign has been removed.  The following motion was then made:
“…moved by Ralph Stevens that P.A.C. receive and file the above memo….”  Motion seconded by Jim Evans.  Carried.
9. REPORT FROM DEVELOPMENT OFFICER DATED JANUARY 11,2001 RE: APPLICATION FOR TENTATIVE SUBDIVISION APPROVAL DESAULNIERS SURVEYS INC. – 4 INGLEWOOD DRIVE
A discussion was held in Closed Session regarding the above Application for Tentative Subdivision  Approval for the development of one building lot.  Development Officer, David Taylor advised the Committee that the owner of 502231 NB Ltd. is Developer, Bob Darling, who would not be attending this evenings meeting.
David advised the new lot to be created has at least the minimum lot frontage on both streets, with both lots meeting the minimum lot area with appropriate set backs and would recommend P.A.C. make recommendation to Council regarding Land for Public Purposes and Tentative and Final Approval.   David informed the Committee that he has been in contact with one surrounding property owner, Liam Beddow, who had concerns with regard to the Reserve Road in question.
Present during the Open Session was Applicant, Ed DeSaulniers of DeSaulniers Surveys Inc..When the Chairman asked Mr. DeSaulniers if he had anything further to add, he advised the Committee that he wished to wait and speak after the motion was made.  The following motion was then made:
“…moved by Mel Steffens that P.A.C. recommends to Council the following:
a) recommend Tentative and Final Approval for Development of one Residential building lot as shown on Tentative Subdivision Plan 502231 NB Ltd. Subdivision, Lot 00–1 and Lot 00-2 dated November 23, 2000 prepared by DeSaulniers Surveys Inc. and;
b) recommend the acceptance of $300.00 (cash, money order or certified cheque) for money in lieu of Land for Public Purposes for the development of one residential building lot as shown on Tentative Subdivision Plan   502231 NB Ltd. Subdivision, Lot 00-1 and Lot 00-2 dated November 23, 2000 prepared by DeSaulniers Surveys Inc.,
subject to:
i) the receipt of $300.00 (cash, money order or certified cheque) for money in lieu of Land for Public Purposes being received by the Town prior to the  Approval of the Subdivision Plan by the Development Officer….”  Motion seconded by Bill McCann.  Carried.
Ed DeSaulniers then addressed the Committee, requesting that Pamdenec Road be classified as the lot frontage, as there is amply space for rear and side yard set backs.  The Committee concurred with this request, adding that this matter does not need to be addressed at this time.
Chairman, Larry Chapman thanked Mr. DeSaulnier for attending, adding that he will receive a letter within the next few days depicting the motion made.
10. MEMO FROM DEVELOMENT OFFICER DATED DECEMBER 19, 2000 RE:     LIST OF P.A.C. ITEMS FOR YEAR 2000, PART 3
The  Committee commended the Development Officer on a job well done.  David advised the Committee that he will be doing these lists up twice a year from now on.  A discussion was then held regarding up-dates on a few of the items on the list and the following motion was made:
“…moved by Jim Evans that the List of P.A.C. Items for Year 2003, Part 3 be forwarded on to Council for their reference and information….”  Motion seconded by Ralph Stevens.  Carried.
11. MEMO FROM DEVELOPMENT OFFICEER DATED JANUARY 8, 2001 RE:     SUBDIVISION DEVELOPMENT STANDARDS
The Development Officer advised that this item came as a result of comments made during P.A.C.’s December 18, 2000 meeting regarding Subdivision Development Standards.  A discussion then ensued regarding other similar areas in the Town that fall under this catagory.  The following motion was then made:
“…moved by Ralph Stevens to receive and file the above information….”  Motion seconded by Bill McCann.  Carried.
12. ITEM TABLED DECEMBER 18, 2000 MEETING RE: HIGHLAND ROAD ACCESS STUDY
A discussion was held regarding the above Study prepared by Godfrey Associates Ltd.  regarding proposed access connections, Highland Road to Route 7.
James Evans expressed his concerns regarding this proposal, in particular the access proposed off of Ridgeway appears too far away from the commercial district of Town and is windy, steep and dangerous.  He recommended that Council should look at other options and not necessarily go with the first one.  James then handed out a Draft Proposal he has done up, titled Option No. 2, depicting other options he feels Council should look into as possible access routes.
The Development Officer informed the Committee that the Department of Transportation is currently looking into the matter of an interchange and that Council has reviewed Godfrey’s Study and will forward same on to the Province to get the Province’s rule and table the disscussion on the Capital Budget.  Also, a copy is to be forwarded on to the the Municipal Plan Review Committee.
The Committee commended James on his Draft Proposal and it was unanimous that he forward same on to Council for their consideration.  The Development Officer then read Section 8(2) of P.A.C.’s Rules of Procedure regarding the correct procedure P.A.C. should follow when making a presentation to Council.  The following motion was then made:
“…moved by Bill McCann, as per Section 8(2) of P.A.C’s Rules of Procedure, that the Planning Advisory Committee would request Mr. James Evans appear before a Session of Council to share with them his Option for the new Highway 7 Interchange, as presented to the Committee….”
Motion seconded by Ralph Stevens. Carried.
13. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:35 p.m.

Respectfully submitted,

Laylia Nice,                                                                 Larry Chapman,
P.A.C..Secretary                                                         P.A.C. Chairman