PAC Minutes – January 5, 1998

The first meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, January 5, 1998 at 7:00 p.m. in Room “A”.
1. RECORD OF ATTENDANCE
The newly appointed members for the Planning Advisory Committee for Grand Bay-Westfield are as follows:
Deputy Mayor Gerald Black
Larry Chapman
Mel Steffens
Phillip Kelly
Ralph Stevens
James Evans
Jonathan Sabean
All members were in attendance.  Works Commissioner Bruce Gault was also present.
2. ELECTION OF OFFICERS
Deputy Mayor Black called the meeting to order at 7:05 p.m. and acted as chairman during the Election of Officers.
Phillip Kelly nominated Larry Chapman for the position of Chairman, seconded by Ralph Stevens.  Larry Chapman accepted the nomination.  One ballot was cast in favour of Larry Chapman for the position of P.A.C. Chairman for 1998.
Mel Steffens nominated Ralph Stevens for the position of Vice-Chairman, seconded by Larry Chapman.  Ralph Stevens accepted the nomination.   One ballot was cast in favour of Ralph Stevens for the position of  P.A.C. Vice-Chairman for 1998.
Larry Chapman then took his place as Chairman and conducted the meeting.
3. (A) GRAND BAY P.A.C. MINUTES OF DECEMBER 15, 1997
It was moved by Mel Steffens and seconded by Ralph Stevens to accept as presented the December 15, 1997 Grand Bay P.A.C. Minutes.  Motion carried.
3. (B) WESTFIELD P.A.C. MINUTES OF DECEMBER 2, 1997
The December 2, 1997 Westfield P.A.C. Minutes were available and copies were made and given to each member. It was moved by Ralph Stevens and seconded by Deputy Mayor Black to receive and file the December 2, 1997 Westfield P.A.C. Minutes.
Motion carried.
4. GRAND BAY-WESTFIELD COUNCIL MINUTES OF DECEMBER 8, 1997
It was moved by Mel Steffens and seconded by Phillip Kelly to receive and file the December 8, 1997 Grand Bay-Westfield Council Minutes.
Motion carried.
5.  CHAIRMAN’S REMARKS
Chairman Larry Chapman welcomed everyone to the newly formed Grand Bay-Westfield Planning Advisory Committee.  It was determined at this time how many By-law Binders, Community Planning Acts & Guides and Municipal Plans were needed by the members.  The Secretary is to have all the above noted information available for the next meeting.
A copy of By-law No. 10 – Town of Grand Bay-Westfield By-law to Establish a Planning Advisory Committee was given out to each member.
6. DECLARATION OF CONFLICT OF INTEREST
Chairman Larry Chapman explained the procedure of declaring a conflict of interest to the new members.
No conflict was declared.
7.  RULES AND PROCEDURES FOR GRAND BAY P.A.C.
The Rules and Procedures for Grand Bay P.A.C. were reviewed with the  Town of Grand Bay-Westfield noted as the only amendment.
It was moved by Phillip Kelly and seconded by Ralph Stevens to adpot the Grand Bay P.A.C. Rules and Procedures for the newly formed Planning Advisory Committee for Grand Bay-Westfield.  Motion carried.
8. ITEM TABLED DECEMBER 15, 1997 BY GRAND BAY P.A.C. RE: REZONING APPLICATION – STEPHEN WILLIAMS/ ELIZABETH ROACH – 42 EPWORTH PARK ROAD
No correspondence was received from the neighbours of 42 Epworth Park Road.
A Closed Session discussion was held, with the new members being brought up to speed regarding the above Rezoning Application.  The Secretary made copies of the following reports for the new members, which were omitted in their Kits:

  • Report from Town Consultant Irvin T. Bruhier of December 5, 1997
  • Report from the Works Commissioner of December 9, 1997
  • Report from the Building Inspector of December 10, 1997.

The above mentioned reports were made available at the December 15, 1997 meeting and were also given out to Mr. Williams at that time.
Following a discussion, it was suggested by the new members  that perhaps it would be best if this item were tabled for two weeks, in order to give them an opportunity to review the above reports just given to them before a decision is made on the matter.
Present for the Open Session at 8:00 p.m. were Applicant Stephen Williams, and concerned neighbour Donna Nason, owner of a building located at 732 River Valley Drive,  and her father, Guy Nason.
Mr. Williams was given the opportunity to present his proposal to the newly formed P.A.C. Committee regarding the rezoning of property at 42 Epworth Park Road from Multi Residential to Commercial, to allow a Cabinet Manufacturing and Hardwood Sales Business.  He advised that he wishes to go ahead with the rezoning and that he will comply with any terms or conditions the Committee imposes on him.   The Committee discussed the following items of concern with Mr. Williams:

  • Noise Control – Mr. Williams stated there is hardly any noise as he only uses finished lumber, therefore, basic table saw and wood shaping type tools are all that he uses.
  • Requirements for Painting – Mr. Williams informed the Committee that a report is pending from the Department of the Environment to address this issue.
  • Dust Collection System – Mr. William stated that he does need an in-shop  dust collection system.  At present, the wood chips and dust are bagged and sent to the land fill.
  • Hours of Operation – Mr. Williams advised that he only intends to operate his business during regular business hours; i.e. 8:00 a.m. to 5:00 p.m.

Mrs. Nason was then given an opportunity to speak to the Committee.  She advised that she owns the building at 732 River Valley Drive (Abbey’s Country Store).  She had concerns as to what exactly was going on, as she also operates a craft and upholstery business and was concerned that Mr. Williams would also be conducting this type of business.  Mr. Williams reassured her that he will not be involved with any crafts, only high quality wood products.
Mrs. Nason also raised the question as to why Mr. Williams was able to erect the building and then set up his business prior to obtaining a rezoning, to which the Chairman stated that Mr. Williams/Mrs. Roach are allowed an accessory building of that size and location on the lot under the present zoning.  Mr. Williams  is now applying to change the use of that building to allow a Cabinet Manufacturing and Hardwood Sales business.  When the Chairman asked Mrs. Nason if she had any objection to Mr. Williams’ proposal, she replied, “ no, providing it is not an eye sore”.
It was then moved by Deputy Mayor Black and seconded by Phillip Kelly  that this item be tabled until the next P.A.C. meeting, to allow the new members to review the Zoning By-law and Section 39 of the Community Planning Act, and all other pertinent information given to them at this meeting.
Motion carried.
The Chairman then thanked the Nasons and Mr. Williams for being present.   Mr. William was invited back to the next P.A.C. Meeting to be held January 19, 1998, when the matter will once again be addressed.
9. ADJOURNMENT
Phillip Kelly moved adjournment at 8:25 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman