PAC Minutes – January 7, 2002

The regular meeting of the Grand Bay-Westfield Planning Advisory Committee was held Monday, January 7, 2002 in Room “A”, 609 River Valley Drive.   Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:05 p.m.

1. RECORD OF ATTENDANCE
All Members were present.
2.  PLANNING ADVISORY COMMITTEE MINUTES OF DECEMBER 17, 2001
“…moved by Michael Hare to accept as presented the December 17, 2001 Planning Advisory Committee Minutes….”
Motion seconded by Ralph Stevens.  Carried.
3. CHAIRMAN’S REMARKS
Tony Ratchford was welcomed to the Committee.
One addition was handed out Re:  P.A.C. Meeting Dates for 2002.
4. DECLARATION OF CONFLICT OF INTEREST
None.
5.  ELECTION OF OFFICERS FOR 2002
During the Election of Officers for 2002, Cllr. Little took the chair.
Cllr. Litle called three times for nominations for Chairman, with one nomination received and the following motion was made:
“…moved by Ralph Stevens and seconded by James Evans to nominate Larry Chapman for office of Chairman of the Grand Bay-Westfield Planning Advisory Committee for 2002….”
Larry agreed to let his name stand and was acclamated Chairman of the Grand Bay-Westfield Planning Advisory Committee for 2002.
Cllr. Little called three times for nominations for Vice-Chairman, with one nomination received and the following motion was made:
“…moved by James Evans and seconded by Larry Chapman to  nominate Ralph Stevens for office of Vice-Chairman of the Grand Bay-Westfield Planning Advisory Committee for 2002….”
Ralph agreed to let his name stand and was acclaimed Vice-Chairman of the Grand Bay-Westfield Planning Advisory Committee for 2002.
Larry and Ralph were congratulated on their new positions.
Chairman, Larry Chapman then resumed the Chair.
6. DEVELOPMENT OFFICER’S MEMO OF DECEMBER 17, 2001 RE:   CONFLICT OF INTEREST
The Development Officer informed the Members of the significance of the Disclosure of Conflict of Interest Forms and requested that all Members review their personal circumstances in relation to any required disclosure, and for all new Members to provide completed forms to the Town Manager as soon as possible.
“…moved by Ralph Stevens to receive and file the Development Officer’s Memo of December 17, 2001, Re:  Disclosure of Conflict of Interest Forms….”
Motion seconded by Cllr. Little.  Carried.
7. DEVELOPMENT OFFICER’S MEMO OF DECEMER 20, 2001  RE:    INDEX LIST OF PAC ITEMS FOR YEAR 2001
The Development Officer gave a brief update on a few of the items on the list.
“…moved by Ralph Stevens to receive and file the Development Officer’s List of P.A.C. Items for the Year 2001, with a copy to be forwarded on to Council for their reference and information….”
Motion seconded by Michael Hare.  Carried.
8. DEVELOPMENT OFFICER’S MEMO OF DECEMBER 21, 2001 RE:   MUNICIPAL PLAN REVIEW, BACKGROUND DOCUMENT
The Development Officer informed the Committee that he has been in contact with SGE Group and informed them of some issues which need to be addressed, and advised the Committee that he will subsequently inform them of any issues P.A.C. may have.
James Evans reported on quite a few discrepancies he found.  The Committee reviewed these discrepancies and concurred.  Members, Michael Hare and Tony Ratchford also brought issues forward for discussion.
A discussion then ensued as to how to best handle a more thorough review of the Document, with subsequent recommendations.  It was unanimous that References and Appendix were needed to be included to clarify certain terms.
“…moved by Ralph Stevens that P.A.C. table this item until the January 21, 2002 meeting for all Members to provide input into the Document….”
Motion seconded by Cllr. Little.  Carried.
9. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:18 p.m.

Respectfully submitted,

Laylia Nice,                                                              Larry Chapman,
P.A.C. Secretary                                                      P.A.C. Chairman