PAC Minutes – June 2, 2008

1.
.
.
CALL TO ORDER
The Town of Grand Bay-Westfield Planning Advisory Committee met for a regular meeting on Monday, June 2, 2008 at 8:08p.m. with Chairman, Ralph Stevens presiding.
2.
.
.
.
RECORD OF ATTENDANCE
All Members were present with the exception of Ron Daigle and Chyann Kirby.
“…moved by Clll. Bev Day to excuse Ron Daigle and Chyann Kirby with cause….”
Seconded by Jim Burke.  Carried.
3.
.
.
PLANNING ADVISORY COMMITTEE MINUTES OF MAY 5/08
“… moved by Linda Estabrooks to accept as presented the May 5, 2008 Planning Advisory Committee Minutes …”
Seconded by Jim Burke.  Carried.
4.
.
.
REGULAR COUNCIL MINUTES OF APRIL 28/08
“… moved by Cllr. Bev Day to receive and file the Regular Council Minutes of April 28, 2008 ….”
Seconded by James Evans. Carried.
5.
.
.
.
.
.
.
CHAIRMAN’S REMARKS
* Cllr. Bev Day was welcomed to the Committee as Council representative.
* Request that the following Items be added to the Agenda:
11 (b) – Letter received from Kevin Quinn Dated June 1, 2008
11 (c) – Letter received from Tim Chapman June 2, 2008
“…moved by James Evans that Items 11(b) and 11(c) be added to the Agenda and that Item No. 11 be moved up to be addressed before Item # 7….”
Seconded by Linda Estabrooks.  Carried.
6.
.
DECLARATION OF CONFILCT OF INTEREST
None.
7.
.
.
.
.
.
.

.
.
APPLICATION FOR TEMPORARY USE RE: KEITH BEDDOW – 3 HAMILTON ROAD
(A) REPORT FROM DEVELOPMENT OFFICER DATED MAY 26/08
There was no one present speaking in favor of or against this Application.
“…moved by Jim Burke that the Planning Advisory Committee grant a Temporary Use Permit to Keith Beddow, permitting a 11.2 m² (120 sf) temporary structure to be used as a Storage Shed between June 2, 2008 and June 1, 2009 located on the lot at 3 Hamilton Road, PID No. 00226415, pursuant to section 2.9 of the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 101, authorization for the development described above (Storage Shed) is hereby granted for the temporary period beginning June 2, 2008 and expiring on June 1, 2009.  At the end of the authorized period, you (Keith Beddow) are hereby required to terminate or remove the development hereby authorized….”
Seconded by Linda Estabrooks.  Carried.
8.
.
.
.
.
.
.
.

.
.
APPLICATION FOR VARIANCE RE: MIKE GUTHRIE –  3 MILLIGAN ROAD
(A) REPORT FROM DEVELOPMENT OFFICER DATED MAY 26/08
There was no one present speaking in favor of or against this Application.
“…moved by Linda Estabrooks that the Planning Advisory Committee approve the following Variances to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 101, for the purpose of constructing an accessory building, to be located as shown on the site plan at 3 Milligan Road , PID No. 210286:
a) under Section 5.1, grant a Variance of 4 m to reduce the required Front Yard Setback from 7.5 m to 3.5 m;
b) under Section 2.7, grant a Variance  of 15 m to reduce the required set back from a watercourse from 30 m to 15 m;
c) subject to any approvals by the Department of Environment….”
Seconded by Jim Burke.  Carried.
9.
.
.
.
.
.
APPLICATION FOR VARIANCE RE: FRANCINE & DENNIS MCLEOD, 42 EPWORTH PARK RD.
(A)  REPORT FROM DEVELOPMENT OFFICER DATED MAY 28/08
There was no one present speaking in favor of or against this Application.
“…moved by Jim Burke at the Planning Advisory Committee deny the request for variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 101, to increase area of an accessory building, located at 42 Epworth Park Rd., PID No. 225904 ….”
Seconded by James Evans.  Carried.
10.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
11.
APPLICATION FOR TENTATIVE SUBDIVISION APPROVAL RE: SAM MAGUIRE, PANORAMIC ESTATES PHASE 5
(A) REPORT FROM DEVELOPMENT OFFICER DATED MAY 28/08
There was no one present speaking in favor of or against this Application.
1. “…moved by Jim Burke that the Planning Advisory Committee recommend to Council the acceptance of the proposed road design standards as shown on Preliminary Plans, Panoramic Estates Phase 5, Drawings 4-1 for the creation of 11 new lots as prepared by ADI Limited received May 12, 2008;
a) subject to the following revisions to be noted on the final Subdivision Plan for Phase 5:
i) civic addresses to be recorded on the Final Subdivision Plan;
ii) a note indicating the water quality concerns raised by the Department of Environment on the Final Subdivision Plan;
b) and subject to recommendation of approval by the      Department of Environment for extension of sewer services to these 11 lots;
c) and also subject to approval of the following general conditions:
i) no blasting to occur in the development of the subdivision without a pre-blast survey and proof of liability insurance to the approval of Council;
ii) recording of NB Power utility Easements on the Final Subdivision Plan;
iii) approval of Subdivision Developer’s Agreement prior to final approval of the Plan…
2.  “…move that the Planning Advisory Committee recommend to Council to accept $129.66, as Money in Lieu of Land For Public Purposes (cash, debit, money order or certified cheque) for the creation of 11 new building lots as shown on the Tentative Subdivision Plan, Panoramic Estates Subdivision as prepared by Kierstead Quigley & Roberts Ltd., Phase 5 dated April 7, 2008…
3. “…move that the Planning Advisory Committee approve the name of the proposed street name as Maplecrest Drive, to be reserved for the Registration of Panoramic Estates Subdivision – Phase 5, as shown on the Tentative Subdivision Plan prepared by Kierstead Quigley & Roberts Ltd. dated April 7, 2008 and recommend to Council to assent to the name on the Final Subdivision Plan….”
Seconded by Linda Estabrooks.
APPLICATION FOR DISCRETIONARY USE/SIMILAR & COMPATIBLE & VARIANCES RE:  MIKE O’LEARY – 733 RIVER VALLEY DRIVE
(A) REPORT FROM DEVELOPMENT OFFICER DATED MAY 29/08
(B) LETTER FROM KEVIN QUINN DATED JUNE 1/08
(C) LETTER FROM TIM CHAPMAN RECEIVED JUNE 2/08
Applicant, Mike O’Leary and associate Pat Cruikchank were present.
Letter received from Kevin and Sue Quinn states that in their opinion the Town would benefit from better usage of this property and have  concerns with regard to the water table.
Letter received from Tim Chapman stating he is opposed to this Application due to the water table, after hour’s traffic, property value and noise.
Mr. O’Leary addressed the Committee and advised the following:
* His Application is for a 4 Vehicle Bay Self Serve Car Wash with 3 vacuums, 2 shampoo machines and an equipment storage area located at the back;
* exit and entrance will be off of River Valley Drive;
* the car wash will be in operation 24/7;
* the building is actually 10% larger than depicted on the drawings submitted, as he is allowing 4 extra feet on the back in order to gain access to each bay for any repairs;
* he is in the process of having a Water Supply Source Assessment done to  address water consumption;
* in the event the Water Supply Source Assessment is unfavorable, then an Environmental Impact Assessment will be conducted to ensure that there is no impact on surrounding wells;
* should the Environmental Impact Assessment come back not favorable, then a Water Reclamation System (Reverse Osmosis) would be put in place to reclaim and clean up to 70% of the water and have it reused in the car wash;
* a two stage filtering system will be put in place to purify the water to deal with contaminants such as grease, oil and salt.
The Committee expressed to Mr. O’Leary their concerns and advised that before a decision can be made, a proper plan is required depicting accurate dimensions with regard to size, positioning of the 2 vacuum stations, traffic flow/line up and parking spaces.         Mr. O’Leary was in agreement and advised that he is willing to do whatever   is necessary to make this work.
There was no one present speaking in favor of or against this Application.
“…moved by Cllr. Day to TABLE the item proposing the development of the property located at 733 River Valley Drive, PID No. 00088880 for a car wash, to enable the applicant to revise the Site Plan to reflect a more reasonable scale of development for the property reflecting the maximum 15% lot occupancy permitted under the Zoning By-law and to clearly show the limits of the curbed and paved parking area, landscaped open space and provide information on oil interceptors and storm water management and proper dimensions from the vacuum machines to the parking lines to enable consideration of the Discretionary Use….”
Seconded by James Evans.  Carried.
12.
.
.

.

ADJOURNMENT
“… moved by James Evans to adjourn at 8:43 p.m.…”
Seconded by Cllr. Day.  Carried.

Respectfully submitted,

Ralph Stevens,                                                                                  Laylia Nice,
Chairman                                                                                          PAC Secretary