PAC Minutes – June 6, 2011

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CALL TO ORDER
The Town of Grand Bay-Westfield Planning Advisory Committee met for a regular meeting on June 6, 2011 at 8:08 p.m. with Vice-Chair, Linda Estabrooks presiding.
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RECORD OF ATTENDANCE
All Members were in attendance except for Chair, Ralph Stevens.
“…moved by Jim Burke to excuse Ralph Stevens with cause….”
Seconded by Cllr. Bev Day.  Carried.
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PLANNING ADVISORY COMMITTEE MINUTES OF MAY 16, 2011
“…moved by Ron Daigle to accept as presented the May 16, 2011 Planning Advisory Committee Minutes….”
Seconded by James Evans.  Carried.
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REGULAR COUNCIL MINUTES OF MAY 9, 2011
“…moved by Jim Burke to receive and file the May 9, 2011 Regular Council Minutes….”
Seconded by Cllr. Bev Day.  Carried.
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DECLARATION OF CONFLICT OF INTEREST
None.
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REMARKS FROM THE CHAIR
The Vice-Chair requested the following Items # 10 (a) and 10 (b) be added to the Agenda and that Adjournment be deferred as Item # 11.
Item 10 (a) –   Larry McCoy Letter received June 6, 2011 Item 10 (b) –   Development Officer’s Letter dated June 6, 2011
“…moved by Cllr. Bev Day to add Item # 10 (a) and 10 (b) to the Agenda and that Adjournment be Item # 11….”
Seconded by Jim Burke.  Carried.
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APPLICATION FOR TENTATIVE SUBDIVISION APPROVAL RE: JEREMY HAMM & AMANDA LONDON SUBDIVISION, HIGHLAND ROAD
(A) DEVELOPMENT OFFICER’S REPORT DATED JUNE 2, 2011
There was no one present speaking in favor of or against this Application.
“…moved by Jim Burke  that the Planning Advisory Committee recommend to Council the acceptance of $8.77 money in lieu of Land for Public Purposes (cash, money order, certified cheque or debit) for the purposes of creating one new building lot out of PID No. 30221634 to be located on Highland Road as shown on the Tentative Subdivision Plan, Jeremy Hamm and Amanda London Subdivision, Lot 11-1 as prepared by DeSaulniers Surveys Inc. dated May 16, 2011; with approval of final Subdivision Plan to be subject to:
a)payment of $8.77 (cash, money order, certified cheque or debit); b)recording of 5 m wide strip utility easement as required by NB Power& Bell Aliant for servicing the lots on the Final Subdivision Plan; c)recording of the new address/civic number as “Civic 205” on the Final Subdivision Plan…..”
Seconded by Ron Daigle.  Carried.
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APPLICATION FOR VARIANCE  RE: TREVORR NIELSEN, 5 YOUNG STREET (A)DEVELOPMENT OFFICER’S REPORT DATED JUNE 2, 2011
Applicant, Trevorr Nielsen was present and addressed the Committee as follows:
His Variance Request is to construct an outbuilding 84 m² by 10.0 m, exceeding the maximum area of 75 m² and maximum height of 6.0 m; the building will be used for storage and a loft workshop; he requires the extra area for access around and extra length for his boat; he wishes to have the building match the existing attached garage facade.
The Committee stated to Mr. Nielsen that the most common Variance Request before PAC is the construction of garages that are larger than stated in the By-law, and that the Town of Grand Bay-Westfield has the largest size for an accessory building (800 sf) than any another area, and is steadfast in maintaining that limit.  However, the Planning Advisory Committee looks at each case individually and tries to be fair and consistent with everyone.
There was no one else present speaking in favor of or against this Application.
“…moved by Chyann Kirby that the Planning Advisory Committee Table the following Variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 112, to the June 20, 2011 PAC Meeting, for the location and construction of an accessory structure (replacing an existing storage shed), as per submitted Site Plan to be located at 5 Young Street, PID No. 30224124, in order to provide a revised drawing of the building noting the effect of a smaller floor area to be a maximum of 75 m²….”
Seconded by James Evans.  Carried.
APPLICATION FOR DISCRETIONARY USE APPROVAL RE: TRACY WALLACE-MARTIN, 263 RIVER VALLEY DRIVE (A)DEVELOPMENT OFFICER’S REPORT DATED JUNE 2, 2011
Applicant, Tracy Wallace-Martin was present and addressed the Committee as follows:
the commercial day care centre would be licensed for 60 children with a maximum of 45 children at one time, (30 daycare spaces in the basement and 15 morning preschool spaces and 15 afterschool spaces in the upper level) the preschool will operate between the hours of 9:30 am and 11:30 am and the afterschool program from 2:30 to 6:00 pm
drop off will be between 7:00 am and 9:00 am and pick-up between 11:30 am and 6:00 pm (after school children will be dropped off by school bus at a designated stop by Home Hardware and will be met by a staff member and escorted to the front door of the facility) this staggered and flexible schedule will allow for short intervals of traffic flow a fenced play area is shown  all around rear and two sides of the main building she says a certified Engineer has ascertained 15 parking spaces are available on the property and staff  will take up 5 of these parking spaces
traffic flow is not an issue, as she has a large vehicle and has no problem maneuvering and turning in the existing parking spaces;  she has already invested $250,000.00 in the property and would like the Planning Advisory Committee to allow her to set up this viable business she needs the Planning Advisory Committee approval of the zoning before the Department of Social Development and Department of Health can come and inspect the premises and give their approval for her licensed daycare
she was not aware that the 2008-2009 Municipal Plan Review process would result in a change to the zoning of the property from Institutional to Commercial, when she purchased the property in February 2009 to develop a Funeral Home as a commercial use of the property
The Committee stated to Ms. Wallace-Martin that the submitted site plan (as submitted) is not reflective of the previously submitted Real Property Survey and the sketch is hard to interpret; they typically review site plans that are drawn to scale particularly showing the parking spaces as related to the property lines. They also stressed their concerns for safety with regard to affecting traffic on River Valley Drive due to the parking lot being full.
The Committee further stated that although they support her initiative, her Application for a Discretionary Use to operate a Day Care in a Commercial Zone is not a permitted use under the current Zoning By-law, and the power of the Committee is limited.
The following people were present speaking in favor of this Application:
i)    Norman Ganong – Operator of Ganong’s Self Storage, Saint John
he obtained Special Zoning, with conditions from the City of Saint John to operate his (Light Industrial) business and suggested that the Town could do something similar for Ms. Wallace-Martin
ii)Vicar Hodge – Anglican Church Pastor, Grand Bay-Westfield
advised that a Day Care facility is needed in this area his church was looking into setting set one up at the Church but decided instead to assist Ms. Wallace-Martin in locating it at this alternative location as previously stated, the offer still stands for her to utilize the church parking lot on Macdonald Avenue perhaps in this case, the Town could find a way to have a principled relaxation of the regulations
iii)    Maureen Dignard – Little Angels Day Care, Saint John
operates a Day Care centre in Saint John, at 815 Loch Lomond Road which is suggested as being similar to the present proposal operating as a  daycare with 52 spaces, located on a similarly busy street (noted as 82 cars per minute), and yet does not have a problem with traffic into or out of that property
iii)Mike Doucet – Owner of Big Mike’s Barber Shop, Village Square, Grand Bay-Westfield
supports the application for the Day Care  location and feels it will not affect his business parking is not an issue as he has a large vehicle and has no problem turning or backing up around the present parking spaces; has offered his six parking spaces in the adjacent Grand Bay Plaza parking lot
iv)    Fran Dupuis – Westfield
parking is not an issue as most children will be arriving around 7:00 am, well before the Home Hardware (in the Grand bay Plaza) opens at 8:00
iv)Michael Caines –  Pastor, Saint John
works in Grand Bay-Westfield and has observed the traffic and parking issues along River Valley Drive; he believes that as a small Town and people will figure out where to park to avoid traffic conflicts; traffic will solve itself and the Town should take a risk; recommended Council consider zoning changes.
v)    Jim Balcomb – 33 Nerepis Road
he is representing Dr. Jim Parrott, the MLA for our area the Provincial Government appreciates the importance of entrepreneurship and encourages growth of small business throughout New Brunswick Dr. Parrot recommended that if there is a problem with Zoning for this property the Town should take the middle ground in order to grow and prosper
There was no one else present speaking for or against this Application.
“…moved by Cllr. Bev Day that the Planning Advisory Committee Table the Request to consider the proposed use as a Similar and Compatible Use for the property at 263 River Valley Drive, PID No. 218917 to be used as a Commercial Day Care operation and recommend to Council to consider a By-law change for Commercial Day Care Use….”       Seconded by Ron Daigle.  Carried.
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(A) LARRY MCCOY LETTER RECEIVED JUNE 6, 2011
(B) DEVELOPMENT OFFICER’S LETTER DATED JUNE 6, 2011
“…moved by Cllr. Bev Day to receive and file 10(a) Re: Larry McCoy’s letter received June 6, 2011 and 10(b) Re: Development Officer’s letter dated June 6, 2011….”
Seconded by Jim Burke.  Carried.
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ADJOURNMENT
“… moved by Jim Burke to adjourn the meeting….”, at 9:34 p.m.
Seconded by Ron Daigle.  Carried.

Respectfully submitted,

Linda Estabrooks…………………………………………………………………… Laylia Nice,
PAC Vice-Chair PAC Secretary