PAC Minutes – June 7, 1999

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, June 7, 1999 at 7:00 p.m. in Room “A “.  Chairman, Larry Chapman, conducted the meeting and called the meeting to order at 7:06 p.m.
1. RECORD OF ATTENDANCE
All Members were present.
2. P.A.C. MINUTES OF MAY 17, 1999
It was moved by Deputy Mayor Black and seconded by Bill McCann to adopt the May 17, 1999 P.A.C. Minutes.  Motion carried.
3. COUNCIL MINUTES OF MAY 10, 1999
It was moved by Ralph Stevens and seconded by Mel Steffens to receive and file the May 10, 1999 Council Minutes.  Motion carried.
4. CHAIRMAN’S REMARKS
Ralph Stevens requested that the following Item be added to the Agenda: Re:  Temporary Use Permit, Westfield Theatre Company. It was unanimous that this item be placed on the Agenda as Item No. 10.
5. DECLARATION OF CONFLICT OF INTEREST
Larry Chapman declared a conflict of interest on Item No. 5.
6. MEMO FROM DEVELOPMENT OFFICER DATED JUNE 2, 1999 RE: TO ACQUIRE & ACCESS LAND FOR PUBLIC PURPOSES LARRY & JOAN CHAPMAN – COUNTRY CLUB DRIVE
Larry Chapman left the meeting room and Vice-Chairman, Ralph Stevens resumed the Chair during the Closed Session discussion.
The Committee addressed the isssue at length and the following motion was made:
“…moved by Philip Kelly that P.A.C. Table this item to the next meeting to be held on Monday, June 21, 1999 in order to allow the Developer time to submit his letter and also request a detailed proposal from Mr. Chapman as to exactly what he proposes….”
Motion seconded by Mel Steffens.  Motion carried.
Following the Closed Session discussion, Chairman, Larry Chapman resumed the Chair.
During the Open Session, Vice-Chairman, Ralph Stevens took the Chair and advised the interested parties present of the motion.
Chairman, Larry Chapman resumed the Chair.
7. REPORT FROM DEVELOPMENT OFFICER DATED JUNE 1, 1999 RE: VARIANCE CONDITION VIOLATION
Following a brief discussion, the following motion was made:
“…moved by Bill McCann that P.A.C. concurs with the Development Officer’s Recommendation outlined in his Report and that P.A.C. take the first step in obtaining compliance to their terms and conditions by formally inviting Mr. and Mrs. Alward to the next P.A.C. meeting to explain why they have not complied….”
Motion seconded by Philip Kelly.  Motion carried.
8. REPORT FROM DEVELOPMENT OFFICER DATED JUNE 1, 1999 RE: NON-CONFORMING USE:  RONALD WILSON – 1 ALDER ROAD
A discussion was held in Closed Session regarding the above request to construct within the front yard setback and authorization to expand onto an existing non-conforming use.
No response was received from the surrounding property owners.  The Applicant was not present during the Open Session.
Following a discussion, the following motion was made:
“…moved by Philip Kelly that P.A.C. concurs with the Development Officer’s Recommendations stated in his Report as follows:

  • that a Variance of 3 1/2 feet be granted to allow the 18 ft. x 24 ft. addition to be constructed within the required front yard setback;
  • that the Committee consents to the addition 18 ft.x 24 ft. being added to the existing dwelling so as to enlarge the non-conforminguse as authorized under the Community Planning Act Section 40(3)….”

Motion seconded by Ralph Steven’s.  Motion carried.
Mrs. Pauline Wilson arrived after the item had been addressed and was advised of the motion made.
9. REPORT FROM DEVELOPMENT OFFICER DATED JUNE 1, 1999 RE: REQUEST FOR VARIANCE:  BRENT CUMMINGS 113 NEREPIS ROAD
One letter was received from a surrounding property owner stating no objection to the proposal made by Brent Cummings to construct a detached garage 24 ft. x. 26 ft. x 19 ft. in height..  The Development Officer advised that he has received one verbal response stating no objection.
The Development Officer’s Recommendations were reviewed.  The Committee concurred,  with one addition, in that the building not be used for commercial use.
The following motion was then made:
“…moved by Bill McCann regarding the Request for Variance made by Brent Cummings of 113 Nerepis Road that P.A.C. grant the following:
1. that a variance to permit the detached garage to be constructed a maximum of 19 feet in height be granted;
2. that a variance of 17 feet be granted to allow the detached garage to be    constructed within the street line setback, subject to the following condition:
(a) the doors which open to provide vehicle access to the garage shall be located on east side of the structure as proposed;
3. that the building constructed is not to be used for commercial purposes.
Motion seconded by Mel Steffens.  Motion carried.
10. REPORT FROM DEVELOPMENT OFFICER DATED JUNE 2, 1999 RE:  TENTATIVE SUBDIVISION APPROVAL – PANORAMIC ESTATES
A Closed Session discussion was held regarding the above Tentative Subdivision Plan located on Woolastook Drive.
Applicants, June Garfield and Candace Floyd, along with associate Robin Stewart were present for the Open Session, and a copy of the Development Officer’s Report was given to them.  Mr. Stewart informed the Committee that this proposal is for Phase 1 to create 32 lots, with access coming off of Woolastook Drive and also Land for Public Purposes.   The Committee had concerns regarding the intersection design and grade, however, Mr. Stewart advised that the grade is under 8%.  The Committee then reviewed with the Applicants, the Development Officer’s Recommendations made in his Report.
Following the discussion, the following motion was made:
“…moved by Ralph Stevens that P.A.C. concurs with the Development Officer’s Recommendations as follows:
1. Tentative Approval of Panoramic Estates be Tabled until the Developer submits the following for review and approved by the Town:
(a) Tentative Construction Drawing showing proposed road grades;
(b) Tentative Drainage Plan showing proposed layout of stormsewer system including curb & gutter and catch basins, as well as proposed surface water drainage for the Land for Public Purposes all designed for a one hundred year return period;
(c) Tentative Sanitary Sewer Plan designed for present and future development….”
Motion seconded by James Evans.  Motion carried.
11. REQUEST FOR TEMPORARY USE PERMIT WESTFIELD THEATRE COMPANY – NEREPIS ROAD
Ralph Stevens informed the Committee that Marilyn Patstone contacted him and stated that she was initially not aware that a permit was needed to erect the sign until recently, and that due to the time factor, contacted him to have the item placed on tonight’s agenda..
Following a brief discussion, the following motion was made:
“…moved by Ralph Stevens that a Temporary Permit be granted to the Westfield Theatre Company to place a portable/mobile sign on Town property located across from Westfield School, on the east side of Nerepis Road, subject to Council approval and the sign set back off of Nerepis Road being approved by the Works Commissioner.
Therefore, pursuant to Section 4(2) Division II of the Zoning By-law of the Town of Grand Bay-Westfield, authorization for the development described above is hereby granted for the temporary period commencing on June 8, 1999 and expiring on June 11, 1999.  At the end of the authorized period, you are hereby required to terminate or remove the development hereby authorized….”
Motion seconded by Philip Kelly.  Motion carried.
12. ADJOURNMENT
Ralph Stevens moved adjournment at 8:22 p.m.

Respectfully submitted,

Laylia Nice,                                                                                     Larry Chapman,
Secretary                                                                                         Chairman