PAC Minutes – March 16, 1998

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, March 16, 1998 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman called the meeting to order at 7:04 p.m.
1. RECORD OF ATTENDANCE
All members were present.  Acting Development Officer, Bruce Gault was also in attendance.
2. GRAND BAY-WESTFIELD P.A.C. MINUTES OF MARCH 2/98
It was moved by Deputy Mayor Black and seconded by John Sabean to accept as presented the March 2, 1998 Grand Bay-Westfield P.A.C. Minutes.
Motion carried.
3. GRAND BAY-WESTFIELD COUNCIL MINUTES OF FEB. 23/98
It was moved by Phillip Kelly and seconded by James Evans to receive and file the February 23, 1998 Grand Bay-Westfield Council Minutes.
Motion carried.
4. CHAIRMAN’S REMARKS
No Remarks
5. DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6. ITEM TABLED MARCH 2, 1998 RE: REZONING APPLICATION – STEPHEN WILLIAMS/ ELIZABETH ROACH – 42 EPWORTH PARK ROAD
The Development Officer informed the Committee that he has not yet received the information he requested from the Planning Department in Fredericton, nor is he in receipt of the Landscaping Plot Plan requested from  Mr. Williams.
The Committee was unsure if Mr. Williams would be attending the Open Session of the meeting at 8:00 p.m., therefore, the Secretary placed a telephone call to him and he advised that he would not be able to attend and that he did have a Landscaping Plot Plan done up and would be submitting same to the Development Officer.
It was moved by Phillip Kelly that the Rezoning Application made by Stephen Williams/Elizabeth Roach be tabled to the next meeting, pending receipt of the Landscaping Plot Plan as discussed, and supporting documentation from the Development Officer.
Motion seconded by Ralph Stevens.  Carried.
Mr. Williams will be invited to the April 6, 1998 meeting when the matter will once again be addressed.
7. ITEM TABLED MARCH 2, 1998 RE: APPLICATION TO EXCAVATE LAND KEEL CONSTRUCTION LTD.
The Development Officer informed the Committee that subsequent to the March 2, 1998 P.A.C. meeting, he has met with Paul Hobart of Keel Construction Ltd..  Mr. Hobart stated to him at that time that he has commissioned a certified person to do up a Topographical Plan indicating the top and bottom of the gravel pit as requested.
It was moved by Phillip Kelly that this item be tabled, as per the minutes of the March 2, 1998 meeting.
Motion seconded by Ralph Stevens.  Carried.
8.  LETTER FROM WESTFIELD GOLF & COUNTRY CLUB INC. RE: PERMISSION TO ERECT SIGN – GOLF COURSE ROAD
A discussion was held in Closed Session regarding the above request to erect a 4’ x 8’ sign for a period of one month for a membership drive.  The Development Officer referred the Committee to the Westfield Zoning By-law No. 11, Section 41 (1) on Signs, which stated that P.A.C. approval is needed for any sign.  It was also noted that the sign proposed is larger than permitted in the by-law.
Christine Rogers-Jacobsen, Manager of the Westfield Golf and Country Club was present for discussion during the Open Session.  She informed the Committee that the sign would be constructed of plywood on 2” x 4” posts and would be made by the Golf Club, to be placed on the bottom north-west side of Golf Club Road.
It was moved by Mel Steffens that The Westfield Golf and Country Club Inc. be granted permission to erect a 4’ x 8’ sign for a period of one month (April 15, 1998 to May 15, 1998)  with the exact location, support structure and content subject to prior approval by the Development Officer, pursuant to Westfield Zoning By-law No. 11, Section 41, Sub-section 2(a)
Furthermore, that a Variance be granted allowing the sign to  be 32 square feet, in lieu of the 6 square feet allowed, pursuant to Westfield Zoning By-law No. 11, Section 41, Sub-section 3(b)(1)
Motion seconded by John Sabean.  Carried.
The Development Officer requested guidance on how to handle all the other signs in Westfield which are erected without permission.  It was the consensus of the Committee that he forward a letter to the various organizations stating that in the future, they must apply to the Planning Advisory Committee for permission prior to erecting  a sign.
9. ADJOURNMENT
Phillip Kelly moved adjournment at 8:15 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman