PAC Minutes – May 15, 2000

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, May 15, 2000 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All Members were present.
2. P.A.C. MINUTES OF MAY 1, 2000
“…it was moved by Michael Hare and seconded by Bill McCann to accept as presented the May 1, 2000 P.A.C.  Minutes….”
Motion carried.
3. REGULAR COUNCIL MINUTES OF APRIL 25, 2000
“…it was moved by Ralph Stevens and seconded by Deputy Mayor Black to receive and file the April 25, 2000 Regular Council Minutes….”
Motion carried.
4. CHAIRMAN’S REMARKS
The Chairman requested the following item be added to the Agenda” Re:  Report from Development Officer Dated May 15, 2000 Request for Variance: R. E . Darling Ltd., Westfield Country Estates Country Club Drive
“…it was moved by Ralph Stevens and seconded by Bill McCann to add the above item on the Agenda as Item # 11….”
Motion carried.
5. DECLARATION OF CONFLICT OF INTEREST
Chairman, Larry Chapman declared a conflict of interest on Item # 11.
6. DEVELOPMENT OFFICER’S REPORT DATED MAY 10, 2000 RE: TENTATIVE SUBDIVISION APPROVAL JOHN W. SILLIPHANT – SANDLEWOOD CRESCENT
A Closed Session discussion was held regarding the above request for Tentative Subdivision Approval for the creation of one building lot.  The Development Officer advised the Committee that there is one house built on the lot at the moment and that the Applicant wishes to subdivide, thereby creating one lot plus a remnant.
The Committee concurred with the Development Officer’s recommendations, however, upon further review, it was determined that a variance is required on the frontage of Lot # 00-1.
John Silliphant was present during the Open Session and stated that he had nothing further to add.  There was no one present in favor or against the proposal.  The Chairman then informed Mr. Silliphant of the need of a variance on the frontage of Lot 00-1, and was asked if he wished to apply for the variance or adjust the lot line so as to comply with the Zoning regulations.  Mr. Silliphant advised that he would indeed need the variance.
The following motions were then made:
1. “…moved by Mel Steffens that P.A.C. grant a Variance on the frontage of Lot 00-1 of 6.24 metres to allow the frontage to be 6.24 metres, less than allowed by the By-law….”  Motion seconded by Deputy Mayor Black.  Carried.
2. “…moved by Mel Steffens that P.A.C. recommend Council grant Tentative and Final Subdivision approval to John W. Silliphant for the creation of one lot out of lands identified by NBGIC No. 00460063, off of Sandlewood Crescent as referenced on Tentative Subdivision Plan dated April 26, 2000, subject to:
(a) assent by Council under Section 56 of the Community Planning Act, for acceptance of $300.00 (cash, money order or certified cheque) as money in lieu of Land for Public Purposes for proposed subdivision….”
Motion seconded by Deputy Mayor Black.  Carried.
7. DEVELOPMENT OFFICER’S REPORT DATED MAY 10, 2000 RE: REQUEST FOR VARIANCE WILLIAM M. GARFIELD – 2 ALDER ROAD
A Closed Session discussion was held regarding the above Request for Variance for the construction of a detached garage requiring variances on the height, area and front yard set back.  The Committee concurred with the Development Officer’s Recommendations, however, wished to add a condition with regard to time line for completion of the garage and type of exterior finish.
William Garfield was present during the Open Session and stated that he had nothing further to add.  There was no one present in favor or against the proposal.  When asked, Mr. Garfield stated that the exterior of the garage will be finished with vinyl siding.
The following motion was then made:
“…moved by Bill McCann that P.A.C. grant the following Variances for the development of a detached, two-car garage to be located at 2 Alder Road, NBGIC # 00226860 under the Town’s By-law # 16, Town of Grand Bay-Westfield Zoning By-law, Division I:
a) under Section 15(a), grand a Variance of 0.5 metres to exceed the maximum height of an accessory building from 4.5 metres to 5.0 metres;
b) under Section 15(c), grant a Variance of 17.3 square metres to exceed the maximum area of an accessory building from 60 square metres to 77.3 square metres;
c) under Section 13(a), grant a Variance of 2.3 metres to reduce the minimum set back from a street line from 7.5 metres to 5.2 metres;
d) the garage siding to be compatible with the main building and to be completed within six months from the date the Building Permit is issued….”
Motion seconded by James Evans.  Carried.
8. DEVELOPMENT OFFICER’S REPORT DATED MAY 10, 2000 RE: REQUEST FOR VARIANCE MARGARET MACDONALD – 144 NEREPIS ROAD
A Closed Session discussion was held regarding the above Request for Varance for the construction of an attached garage, requiring a variance on the side yard set back.  The Members concurred with the Development Officer’s recommendations, however, wished to include a condition regarding time line for completion of the garage and exterior finish.  One letter was received from a surrounding property owner, stating no objection to the proposal.
Mr. and Mrs. Sandy MacDonald were present during the Open Session, and stated they had nothing further to add.  There was no one present in favor or against the proposal.  When asked, Mr. MacDonald advised that he will be finishing the exterior of the garage with clab boards to match the house.  Mr. and Mrs. MacDonald were complimented on their excellent application.
The following motion was then made:
“…moved by Ralph Stevens that P.A.C. grant the following Variance to Margaret  MacDonald for the development of an attached, two-car garage to be located at 144 Nerepis Road, NBGIC No. 00228940 under the Town’s By-law # 16, Town of Grand Bay-Westfield Zoning By-law, Division lI, as follows:
1. Under Section 12(b), a Variance of 2.3 metres to reduce the minimum set back from a property side line from 4.5 metres to 3.6 metres, subject to;
(a) application to the Department of the Environment and Local Government for a Provisional Permit for soil disturbance within 15-30         metres of a watercourse;
(b) the garage siding to be compatible with the main building and to be completed within six months from the date the Building Permit is    issued….”
Motion seconded by Bill McCann.  Carried.
9. DEVELOPMENT OFFICER’S REPORT DATED MAY 10, 2000 RE: CONSOLIDATION PLAN HILDA HOWE – 67 WOOLASTOOK DRIVE
A discussion was held in Closed Session regarding the above Consolidation Plan to reconfigure the parcel of land now made up of three lots, to be subsequently divided into two lots.  The Committee was given a Revised Plan received by the Town on May 15th, which was done up by Ed DeSaulniers.  The Development Officer advised the Committee that changes have been made to the boundary lines in order to accommodate easements on the property, therefore, making his recommendation in his report redundant.
Present during the Open Session were Applicant, Hilda Howe, her son, David Redfern, Surveyor Ed DeSaulniers and other interested parties.  Mr. DeSaulnier represented Mrs. Howe and requested that the Committee recommend Council waive the $100.00 Subdivison Fee, and $300.00 Money in Lieu of Land for Public Purposes, as no more lots are being created than already exist, to which the Committee concurred.  However, P.A.C. advised all parties present that due to the fact the exact location of easements has not been determined, and also due to lack of information before them, they could not come to a decision at this time.
The following motion was then made:
“…moved by Ralph Stevens that P.A.C. Table this item for three weeks for further input, in order for the Development Officer to contact the appropriate parties involved to sort this matter out….”
Motion seconded by James Evans.  Carried.
10. DEVELOPMENT OFFICER’S REPORT DATED MAY 8, 2000 RE: LAND FOR PUBLIC PURPOSES
The Development Officer informed the Committee that this is for information only and came about as a result of how the Town of Quispamsis plans to deal with the sale of their odd shaped pieces of Lands for Public Purposes.
The following motion was then made:
“…it was moved by Ralph Stevens to receive and file this information and that same be forwarded on to Council, with the recommendation that a Committee be set up to study the possible sale of certain Lands for Public Purposes, and make appropriate recommendation to Council ….”
Motion seconded by James Evans.  Carried.
11. DEVELOPMENT OFFICER’S REPORT DATED MAY 20, 2000 RE: WATER SUPPLY ASSESSMENT GUIDELINES
The Development Officer advised that this was for information only.  Following a brief discussion regarding securing a future water supply for Grand Bay-Westfield, the following motion was made:
“…it was moved by Ralph Stevens to receive and file this information and to pass same on to Council for their review….”
Motion seconded Bill McCann.  Carried.
12. DEVELOPMENT OFFICER’S REPORT DATED MAY 15, 2000 RE: REQUEST FOR VARIANCE  R. E. DARLING LTD. WESTFIELD COUNTRY ESTATES – COUNTRY CLUB DRIVE
Chairman, Larry Chapman departed the meeting room and Vice-Chairman, Ralph Stevens chaired the meeting during the Closed Session discussion of this item.
The Development Officer advised the Committee that this Application just arrived today for the development of one building lot, requiring a Variance to the lot width.  P.A.C. concurred with the Development Officer’s recommendations, however, were still unsure as to whether or not Bob Darling had yet taken over ownership of Westfield Country Estates and wished to address this in the motion.
Present during the Open Session was Surveyor, Ed DeSaulniers, representing Applicant Bob Darling.  Chairman, Larry Chapman sat in the seating area and Vice-Chairman, Ralph Stevens resumed the Chair.
When Mr. DeSaulniers was asked as to the ownership of the property in question, he advised the Committee that he has provided a description and that both lawyers were working on it, however to his knowledge, he does not know if transfer has yet taken place.  Larry Chapman expressed concerns regarding the approval of Phase II (i.e. the creation of one building lot without supplying a 66 foot access to his property, as per the written assurance of the former Westfield P.A.C.  He had no objection to the creation of this one lot, providing it was Mr. Darling’s intention to complete the purchase and development of NBGIC # 00227702, as per Plan dated March 29, 2000 and revisions showing the 66 foot right-of-way to his property along Lot 24.
The following motion was then made:
“…it was moved by Bill McCann that  P.A.C. grant the following Variance to R. E. Darling Ltd. for the development of a single building lot identified as Lot 19, Block “A”, as shown on Tentative Subdivision Plan, Westfield Country Estates, Phase II, Stage I, Plan dated May 11, 2000 under the Town’s By-law # 16, Town of Grand Bay-Westfield Zoning By-law, Division II as follows:
1. Under Section 10(2)(a), grant a Variance of 23.82 metres for the minimum lot width of f 54 metres, to be reduced to 30.18 metres;
Subject  to:
(a) nature and porosity of the soil determination by the Department of Health to be recorded on the Subdivision Plan;
(b) addition of Key Plan showing relative position of proposed development to be recorded on the Subdivision Plan;
(c) payment of $5.00 Subdivision Fee as set out in the Village of Westfield Subdivision By-law # 12, prior to Final Subdivision Approval by the Development Officer;
(d) verification that R. E. Darling Ltd. is the registered owner as shown on a Registered Deed of property identified as NBGIC # 00227702…..”
Motion seconded by Mel Steffens.  Carried.
For the record, due to personal committments, Michael Hare departed the meeting after the Closed Session and was not present during the Open Session.
13. ADJOURNMENT
Ralph Stevens moved to adjourn at 9:00 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
P.A.C. Secretary                                             P.A.C. Chairman

Ralph Stevens,
P.A.C. Vice-Chairman