PAC Minutes – May 19, 1998

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, May 19, 1998 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman called the meeting to order at 7:07 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of Jonathan Sabean.  Acting Development Officer, Bruce Gault was also in attendance.
2. GRAND BAY-WESTFIELD P.A.C. MINUTES OF MAY 4, 1998
It was moved by Phillip Kelly and seconded by Mel Steffens to accept as presented the May 4, 1998 Grand Bay-Westfield P.A.C. Minutes.
Motion carried.
3.  GRAND BAY-WESTFIELD COUNCIL MINUTES OF APRIL 27, 1998
It was moved by Ralph Stevens and seconded by Deputy Mayor Black to receive and file the April 27, 1998 Grand Bay-Westfield Council Minutes.
Motion carried.
4.  CHAIRMAN’S REMARKS
No Remarks
5. DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6. ITEM TABLED MAY 4, 1998 MEETING RE: APPLICATION FOR REZONING BRIAN JOHNSTON – 22 THOMPSON ROAD
It was noted that no correspondence was received from Mr. Johnston’s neighbours regarding the above application.  Also, the Development Officer stated that he did not have sufficient time to draft a report for the meeting and therefore, recommended that Town Consultant, Irvin T. Bruhier be commissioned to do one up.
Mr. Johnston was invited but was not present during the Open Session of the meeting.
It was moved by Mel Steffens that this item be Tabled until P.A.C. has received a report from Town Consultant, Irvin Bruhier.
Motion seconded by James Evans.  Carried.
7. KEEL CONSTRUCTION LTD RE: APPLICATION TO EXCAVATE LAND – BALLENTINE GRAVEL PIT MOTIONS MADE FEBRUARY 2/98, MARCH 2 & 16TH/98
A discussion was held with regard to what course of action should be taken due to the fact that Keel Construction Ltd. is still hauling gravel from the Ballentine Gravel Pit without permission.  It was noted that two months have passed and no contact has been made by them with regard to P.A.C.’s request in a motion made March 2nd and 16th, 1998 for a Topographical Map of the gravel pit in question.
It was moved by Ralph Stevens that P.A.C. inform Council that Keel Construction Ltd. is conducting a land excavation business at property known as “Ballentine Gravel Pit”, Grand Bay Westfield without a permit and therefore, are not conforming to the Westfield By-law No. 11, Section 5 and Section 5(a).
Motion seconded by James Evans.  Carried.
8.   REQUEST FOR VARIANCE RE: LORNE CAYEA – 2 FIRST STREET
A discussion was held in Closed Session regarding the above Variance Request for the placement of a storage shed two (2) feet from the two adjoining neighbour’s property lines.
Mrs. Cayea was present during the Open Session of the meeting.  She informed the Committee that her husband wishes to reposition his existing shed by swinging it around 90° to make more room on the small lot.  The Chairman informed Mrs. Cayea that it was standard P.A.C. procedure to write the surrounding neighbours informing them of the proposal.
It was moved by James Evans that P.A.C. contact all four of the adjoining neighbours for their input, and that the matter be Tabled to the next meeting.
Motion seconded by Ralph Stevens.  Carried.
Mrs. Cayea was therefore invited back to the June 1, 1998 P.A.C. meeting, when the matter will once again be addressed.
9. REQUEST FOR VARIANCE RE: KEN THOMPSON – 26 BRANDY POINT ROAD
A Closed Session discussion was held on the above Request for Variance for the construction of an over sized accessory building (proposed 840 square feet) to be used as a garage and storage.
Mr. Thompson was present during the Open Session and informed the Committee that the building would be less than 14 feet in height.
It was moved by Deputy Mayor Black that P.A.C. write the adjacent neighbours for their input, and that the matter be Tabled to the next meeting.
Mr. Thompson was therefore invited to the next P.A.C. meeting on June 1, 1998, when the matter will once again be addressed.
10.  REQUEST FOR VARIANCE RE: CHRIS & PENNY FERGUSON – 11 MEADOWBROOK DR.
A discussion was held in Closed Session regarding the above Request for Variance on the height of a baby barn to be used as a garage and for storage purposes.
Mr. and Mrs. Ferguson were present during the Open Session.  Mr. Ferguson informed the Committee that this building was constructed at a previous site and he was informed it was 14 feet in height.  However, he has placed the building on a new floor, making it over the height allowed.   Due to the fact Mr. and Mrs. Ferguson obtained signatures from all their surrounding neighbours stating no objecting to their proposal,  P.A.C. waived the standard procedure of writing to the neighbours for their input.
It was moved by Mel Steffens that P.A.C. grant a Variance of two feet eight inches (2’8”) to Chris and Penny Ferguson, 11 Meadowbrook Drive on the height of an accessory building, pursuant to Zoning By-law No. 150, Section 15(a).
Motion seconded by Deputy Mayor Black.  Carried.
11. APPLICATION FOR SUBDIVISON APPROVAL/VARIANCE RE: TENTATIVE SUBDIVISON PLAN DATED MAY 6, 1998 PHILIP HAMM & JEFFREY COLE SUBDIVISION  LOT 98-1 AND PARCEL “A” – ROUND LAKE ROAD
The Development Officer informed the Committee that the Applicants wish to subdivide this parcel of land into two to create Lot 98-1 for the placement of a house and Parcel ”A”, as shown on included Tentativef  Plan.  He advised that there are two parts to this Subdivision Application, one being Subdivision Approval and the other a Request for Variance on the proposed house to be constructed on Lot 98-1.  He also informed the Committee that although Lot 98-1 is over five acres, the required road frontage is under 500 feet, therefore it does not comply with the Community Planning Act and therefore is not execmpt under the Subdivision By-law.  The proposed house in question is a mini home which would be built on to, however a section  would fall under the 20 feet required for width.
Surveyor, Ed DeSaulniers and Mr. and Mrs. Gordon McKenzie, perspective home builders on Lot 98-1 were present for discussion during the Open Session of the meeting.   Mr. McKenzie had a second option for house plans on hand which would not require a variance, but stated that he would rather go with his first option.  It was stated to Mr. McKenzie that there should not be a problem with him being granted the variance required with regard to the section of house under 20 feet wide.
Ed DeSaulniers stated that the reason why the frontage is needed is due to a culvert and because the road becomes lower, making it easier to end the lot at that particular point.  It was stated to the parties involved that due to the complexity of the matter, more information and understanding of the situation would be needed prior to a decision being made
It was moved by Mel Steffens that P.A.C. request a report from Town Consultant, Irvin Bruhier for the next meeting.
Motion seconded by Ralph Stevens.  Carried.
Therefore, all parties were invited back to the next P.A.C. meeting on June 1, 1998 when the matter will once again be addressed.
12. REAPPLICATION FOR SUBDIVISION APPROVAL RE: RONALD BARRY – 1 MURRAY STREET
The Development Officer informed the Committee that this Application was originally made in June 1997, however, it has changed somewhat in that the Applicant wishes to create a different number of lots.
Mr. Barry was present at 8:00 for the Closed Session and informed the Committee that he wishes to rezone the rear portion of the property into two  Residential Lots, and the remaining portion of the property be left Commercial.  He was unsure as to who owns the 20 feet right of way next to  his property and was informed by the Committee that he determine ownership  prior to making a new application, as he wishes to possibly include this right-of-way land in his Proposal.
It was moved by Deputy Mayor Black that this matter be Tabled until a new Plan is received from Ronald Barry.
Motion seconded by James Evans.  Carried.
13. REQUEST TO SET-UP A PORTABLE SIGN RE:  RIVER VALLEY ACTION COMMITTEE ON DISABLED PERSONS
A discussion was held regarding the above request to erect a sign for Disability Awareness Week May 31 to June 6, 1998 across from Westfield Elementary School.  Peter Brooker, Chairman of the Committee for the Disabled was present at 7:00 p.m. but could not make it back for the Closed Session at 8:00 p.m.
It was moved by James Evans that P.A.C. grant permission to the River Valley Action Committee on Disabled Persons to erect a sign subject to the following conditions:
1. sign not to be illuminated or florescent;
2. sign to be placed a minimum of twenty (20) feet from the edge of the traveled portion of the roadway;
3. sign to be erected for a maximum period of three (3) days before and ten (10) days after May 31, 1998;
4. the exact location of the sign subject to prior approval of the Development Officer;
Motion seconded by Deputy Mayor Black.  Carried.
14. ADJOURNMENT
Phillip Kelly moved adjournment at 852 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman