PAC Minutes – May 22, 2001

The regular meeting of the Grand Bay-Westfield Planning Advisory Committee was held Monday, May 22, 2001 in Room “A”, 609 River Valley Drive.   Chairman, Larry Chapman conducted the meeting and called the meeting to order at approximately 7:10 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of Ralph Stevens, Mel Steffens and Deputy Mayor Black.
Ralph Stevens informed the Committee the previous meeting that he would be absent the next three meetings due to hip surgery.
Also present was Cllr. Jack Keir, acting as Council Liaison in to the absence of Deputy Mayor Black.
2. PLANNING ADVISORY COMMITTEE MINUTES OF MAY 7, 2001
“…Bill McCann moved to accept as presented the May 7, 2001 Planning Advisory Committee Minutes….”
Motion seconded by Michael Hare.  Carried.
3. CHAIRMAN’S REMARKS

  • The Chairman welcomed Cllr. Jack Keir to the Committee.
  • Request to have an item added to the Agenda Re:  Request for Variance, Cindy Calvin – 1061 River Valley Drive.

“…Bill McCann moved to add the above Request for Variance to the Agenda as Item No. 7…”
Motion seconded by Michael Hare.  Carried.
“…James Evans moved that a letter of congratulations be sent to the Mayor and new Council and also a letter of appreciation be sent to Deputy Mayor Black for his efforts as Member of P.A.C….”
Motion seconded by Bill McCann.  Carried.
4. DECLARATION OF CONFLICT OF INTEREST
No conflict of interest declared.
5.   DEVELOPMENT OFFICER’S REPORT DATED MAY 17, 2001 RE:   REQUEST FOR VARIANCE  DONALD CRUIKSHANK – 565 RIVER VALLEY DRIVE
A Closed Session discussion was held regarding the above Request for Variance Application to locate a flagpole and commemorative plaque, requiring a variance for the location of an accessory structure closer to the street than rear yard, and location of signage on the Municipal Right-of-Way.
The Committee had concerns regarding the erection of the commemorative plaque on a Municipal Right-of-Way, as a similar application for signage was  recently denied.
Applicant, Donald Cruikshank was present during the Open Session and gave presentation.  He advised the Committee of the following:

  • has recently returned to the area after being away the last 40 years;
  • is a war veteran and would like to place the flagpole and commemorative plague on his property to honor all who serviced during various wars;
  • wishes to erect the flagpole and plaque on existing concrete piers in front of the building;
  • in his opinion, there is no other place where the flagpole and plague can be erected.

There was no other presentation made in favor of or against this proposal.
The Chairman commended Mr.Cruikshank for his efforts, however further advised that P.A.C. had concerns with regard to the erection of the plaque on the Municipal Right-of-Way, and of the Committee’s efforts to be consistent in their decisions when dealing with signage applications.
Upon hearing this, Mr. Cruikshank departed the meeting prior to the following motion being made:  “…moved by Cllr. Jack Keir that this matter be Tabled in order for the Development Officer to contact Mr. Cruikshank, to ascertain if he would consider erecting the flagpole and commemorative plague at the Cenataph….”
Motion seconded by Bill McCann.  Carried.
6. DEVELOPMENT OFFICER’S MEMO DATED MAY 17, 2001 RE:   MUNICIPAL PLAN BY-LAW & ZONING BY-LAW REVIEW
The Development Officer reported that the SGE Group Inc. wishes to  coordinate an initial meeting with P.A.C..  A meeting date of Monday, May 28, 2001 at 5:00 p.m. has been set for the Consultants to meet with P.A.C..
The following motions were made:
“…moved by Bill McCann to receive and file the above Memo and information….”
Motion seconded by Michael Hare.  Carried.
“…moved by Bill McCann that P.A.C. meet with the SGE Group at 5:00 p.m., Monday, May 28, 2001….”
Motion seconded by Michael Hare.  Carried
The Development Officer advised that he will contact all Members absent this evening to inform them of the change in time of the meeting.
7.  DEVELOPMENT OFFICER’S  REPORT DATED MAY 18, 2001 RE:   REQUEST FOR VARIANCE  CINDY CALVIN – 1061 RIVER VALLEY DRIVE
A Closed Session discussion was held regarding a Request for Variance Application to locate a garden shed, requiring a variance on the front yard setback.
The Development Officer advised that letters to the surrounding property owners has been drafted but not sent yet.  However, it was the consensus of the Committee that P.A.C. policy be adhered to and that the letters be sent out to the neighbourng property owners, prior to a decision being made.
Present during the Open Session were Applicant, Cindy Calvin and her father-in-law, Everett Calvin.  Ms. Calvin gave presentation and advised the following:

  • needs shed erected as soon as possible for storage;
  • shed to be erected in same location as previous shed;
  • no other suitable location on the property for the shed;
  • shed to be smaller than the previous one (2.4 m  x 2.4 m);.
  • due to shed being located within 5.0 m Utility Easement, it will not be built on a foundation.

The Chairman informed Ms. Calvin of  P.A.C.’s policy regarding contacting the surrounding property owners.  However, in order to avoid further delay, it was recommended that she contact the neighbours and obtain their signatures, and in turn, submit this information to the Development Officer.  Ms. Calvin stated that she would be willing to obtain the signatures.
The following motion was then made:
“…moved by Cllr. Jack Keir that based on the Applicant obtaining  the appropriate signatures from the surrounding neighbours on Andrew Court, the Planning Advisory Committee grant the following variance to the Town’s Zoning By-law, Town of  Grand Bay-Westfield By-law No. 16, Division 1, for the development of an accessory building at the property identified as 1061 River Valley Drive, NBGIC No. 00210245:
1. under Section 15 (b) (1), grant a variance of 5.3 m to reduce the set back from the street from 7.5 m to 2.2 m, subject to:
a) placement of shed is subject to the Utility Easement registered by the Subdivision Plan;  P.A.C. approval of the variance will not alleviate the owner from any requirement of NB Power to require the removal of the structure….”
Motion seconded by Bill McCann.  Carried.
8. ADJOURNMENT
“…Michael Hare moved to adjourn at 8:31 p. m…..”
Motion seconded by Bill McCann.  Carried.

Respectfully submitted,

Laylia Nice,                                                              Larry Chapman,
P.A.C. Secretary                                                      P.A.C. Chairman