PAC Minutes – November 16, 1998

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, November 16, 1998 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of Jonathan Sabean.
2. P.A.C. MINUTES OF NOVEMBER 2, 1998
It was moved by Philip Kelly and seconded by Ralph Stevens to accept as presented the November 2, 1998 P.A.C. Minutes.
Motion carried.
3. COUNCIL MINUTES OF OCTOBER 26, 1998
It was moved by Ralph Stevens and seconded by Deputy Mayor Black to receive and file the October 26, 1998 Council Minutes.
Motion carried.
4. CHAIRMAN’S REMARKS
Chairman, Larry Chapman recommended that due to the fact Jonathan Sabean has not attended the last three P.A.C. meetings, that a letter be sent to him regarding his intentions, as per P.A.C. policy.
Also, it was noted the Secretary has advised the following term expirations as of January 1, 1999:
Deputy Mayor Black
Mel Steffens
James Evans
Upon informing the members of their term expirations, they all advised that they wish to reoffer for another term.
5.  DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6. P.A.C. OPERATING BUDGET FOR 1999
The 1999 P.A.C. Operating Budget was addressed.
It was moved by Deputy Mayor Black that P.A.C. recommends Council increase the Honorarium for the P.A.C. Secretary from $112.50 to $125.00 per meeting.
Motion seconded by Mel Steffens.  Carried.
It was moved by Ralph Stevens that the 1999 P.A.C. Operating Budget in the amount of $8,805.00 be submitted to the Town Manager for Council approval.
Motion seconded by James Evans.  Carried.
7. REPORT FROM DEVELOPMENT OFFICER DATED NOVEMBER 12/98 RE: ITEM TABLED SEPTEMBER 21, 1998 MEETING ZONING REQUEST – DONALD MYLES – 15 THOMPSON ROAD
A Closed Session discussion was held and the Development Officer’s recommended  terms and conditions in his November 12, 1998 Report were reviewed with changes made.
Mr. and Mrs. Myles were invited but could not attend.  Irvin T . Bruhier was present for discussion.  Ronald Dorcas of 68 Thompson Road was in attendance and stated his concerns to the Committee with regards to the narrow right-of-way on the property located at the bottom of Thompson Road being used as an exit or entrance to the business.  However,  the Committee informed him that this would not be the case as this was one of the terms and conditions attached to the Rezoning.
It was moved by Mel Steffens that P.A.C. forward a Draft copy of the following amended terms and conditions to Mr. and Mrs. Donald Myles for their review, and that the matter be tabled for the next meeting.  Motion seconded by Deputy Mayor Black.  Carried.
(a) Residential occupation shall be limited to the existing one family one storey building;
(b) The existing residential driveway shall be relocated to be at right angles to Thompson Road and nearer to the eastern side of the house;
(c) Except for the relocation of the driveway, the land immediately west of the fence in Condition f, shall remain in its existing condition until such time as the house is removed or the one family residential use is removed.  Such a change in use shall also require an amendment to the Council resolution and agreement;
(d) The remainder of the site, not occupied by a building, shall be filled, graded and paved or maintained with an all-weather dust free surface of sufficient strength to carry imposed loads and may be used for the storage or stock piling of building and other materials for sale by the Hardware Store;
(e) The site shall be drained by connection to the existing on site catch basin or by other means approved by the Works Commissioner;
(f)  A chain link fence, complete with PVC privacy slats, or any other type of fence that would effectively screen the storage yard, having a height of 2.5 m (8 ft), shall be placed along the Thompson Road, set back 5 ft. from the street line, from the existing chain link fence to the new driveway mentioned in Condition (b), and along the eastern side of the same driveway so as to separate the storage area from the existing deck of the house by 12 ft.;
(g) A fence similar to that mentioned in Condition (f) shall be located along the remainder of Thompson Road street line, set back 5 ft. and along Willow Lane street line, set back 5 ft., when the existing house is removed and the whole site is used for storage;
(h) An accessory building may be erected on the site within the fenced in area after obtaining the required permits and approvals;
(i) No commercial traffic be permitted to ingress or egress the property from Thompson Road or Willow Lane;
(j) A semi-trailer or what was a semi-trailer or what is or was a vehicle within the meaning of the Motor Vehicle Act, RSNB, C-m12 shall not be used for storage on the property.  Such a semi-trailer or part of a vehicle shall be deemed to be used for storage when it has not been used for hauling property on or off the premises at least once every 30 days.
8.  REPORT FROM DEVELOPMENT OFFICER DATED NOVEMBER 12/98 RE: APPLICATION FOR HOME OCCUPATION GARY MCKAY – 13 BAYCREST DRIVE Mr. and Mrs. Gary McKay were present during the Open Session.  A copy of Development Officer’s Report of November 12th was given to Mr. McKay for his perusal.
The Chairman read to Mr. and Mrs. McKay, two letters which were received from neighbours stating no objection to their Proposal.  It was noted by the Committee that the issue before P.A.C. deals strictly with land use.
It was moved by Philip Kelly regarding Application for Home Occupation made by Gary McKay, 13 Baycrest Drive, that P.A.C. approve the operation of a Bed & Breakfast, subject to a minimum of two rooms being operated for the Bed & Breakfast, and if additional rooms are to be operated, the property owner re-apply to the Planning Advisory Committee to expand the operation.
Motion seconded by Ralph Stevens.  Carried.
9. ITEM TABLED NOVEMBER 2, 1998 MEETING RE: APPLICATION FOR HOME OCCUPATION GEORGE MCPHEE – 52 INGLEWOOD DRIVE
No correspondence was received from adjacent property owners. George McPhee was invited but was not present during the Open Session.
It was moved by Deputy Mayor Black regarding Application for Home Occupation made by George McPhee of 52 Inglewood Drive, that P.A.C. grant permission for the operation of a mail order business, as per Mr. McPhee’s letter addressed to P.A.C. and received on  October 28, 1998.  Motion seconded by  James Evans.  Carried.
10. ITEM TABLED NOVEMBER 2, 1998 MEETING RE: REQUEST FOR VARIANCE JAMES MUNN – 5 GROVE STREET
No correspondence was received from adjacent property owners.  James Munn was invited but was not present during the Open Session.
It was moved by Philip Kelly regarding Request for Variance made by James Munn of 5 Grove Street, that P.A.C. grant a two foot (2 ft.) variance on the rear lot line set back, for the construction of a storage shed 10 ft. by 14 ft., subject to the following condition:

  • that the eave on the said side not extend more than one foot (1 ft.) within the required set back.

Motion seconded by James Evans.  Carried.
11. REQUEST TO HAVE A NO EXIT SIGN ERECTED RE: RONALD DORCAS – 68 THOMPSON ROAD
Ronald Dorcas was present during the Open Session.  Mr. Dorcas informed the Committe of his concerns as this narrow road is a dead end and that just recently, a tractor trailer tried to turn around in his newly paved driveway, causing minor damage to his property and also a neighbour’s property.  He is of the opinion that if a No Exit Sign was posted, trucks would think twice before they travel up the road with the purpose of turning.
Mr. Dorcas has made the Development Officer aware of this matter and the Development Officer informed him and the Committee that a sign is on order and should be in this week.
It was moved by Ralph Stevens that P.A.C. concurs with the concerns raised by Ronald Dorcas in that a No Exit Sign be placed at the intersection of River Valley Drive and Thompson Road.  Motion seconded by James Evans.  Carried.
12. PRESENTATION BY PHILIP KELLY
Due to the time, it was moved by Ralph Stevens that Philip Kelly’s presentation be tabled to the second meeting in December.  Motion seconded by James Evans.  Carried.
13. REVIEW OF REPORTS BY IRVIN T. BRUHIER
(A) JAMES EVANS’ CHECK LIST FOR VARIANCES
A copy of James Evans’ Check List was given to Mr. Bruhier for his perusal.
Irvin Bruhier advised the Committee of the status of the following Drafts:
Drafts previously given out:

  • Variances
  • Subdivision
  • Home Occupation

Drafts handed out this evening:

  • Non Conforming Use
  • Temporary Use Permit
  • Section 39 Amendment
  • Assessory Building & Structure
  • Municipal Development Plan/Rezoning

Draft yet to be completed:

  • Conditional Use

Upon review of  the Non Conforming Use Draft, it was noted that sections should be added regarding Role of P.A.C. and Role of Council.
It was moved by Mel Steffens that Mr. Bruhier prepare separate Drafts on the following topics. to be reviewed at the next meeting:

  • Municipal Development Plan/Rezoning
  • Variances
  • Non Conforming Use
  • Temporary Use
  • Subdivisions

Also, Rules of Procedures for P.A.C. to be changed.
Motion seconded by Ralph Stevens.  Carried.
14. ADJOURNMENT
Deputy Mayor Black moved to adjourn at 9:55 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman