PAC Minutes – November 19, 2001

The regular meeting of the Grand Bay-Westfield Planning Advisory Committee was held Monday, November 19, 2001 in Room “A”, 609 River Valley Drive.   Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:08 p.m.
1. RECORD OF ATTENDANCE
All Members were present.
2. PLANNING ADVISORY COMMITTEE MINUTES OF NOVEMBER 5, 2001
“…moved by Mel Steffens to accept as amended the November 5, 2001 Planning Advisory Committee Minutes….”
Motion seconded by Bill McCann.  Carried.
3.  REGULAR COUNCIL MINUTES OF OCTOBER 22, 2001
4. “…moved by Ralph Stevens to receive and file the October 22, 2001 Regular Council Minutes….”
Motion seconded by Michael Hare.  Carried.
5.  CHAIRMAN’S REMARKS
Bill McCann was congratulated on his appointment to the Town’s Tourism Committee.
6. DECLARATION OF CONFLICT OF INTEREST
None.
7. MEMO FROM TOWN MANAGER DATED NOVEMBER 15, 2001 RE:   BUDGET REQUEST |
The Committee reviewed the P.A.C. expenditures to date for 2001.  It was the consensus of the Committee that the budget figure submitted for 2001 was adequate and that the same figure be submitted for the year 2002.
The secretary advised that since January 2001, she has been using her home personal computer and internet account to conduct P.A.C. business and requested that she be compensated for this.  The Committee concurred and the following motion was made:
“…moved by James Evans that the Planning Advisory Committee submit the 2001 budget figure of $8,805.00 for the year 2002, and recommend that the secretary be compensated for using her personal computer….”
Motion seconded by Michael Hare.  Carried.
8. DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 15, 2001  RE:  RECOMMENDATION TO COUNCIL  EDGAR & MARGARET WHEELOCK – 1 COOPER LANE
The Planning Advisory Committee addressed the above Application for the creation of one new lot, requiring a Recommendation to Council for Money in lieu of Land for Public Purposes.
The Development Officer reported that the six-month deadline from the date of the approval to register the Plan has past.  Due to the fact that Mrs. Wheelock was not well in August when the renewal period lapsed and that the application remains essentially the same as submitted in 1998, he would recommend that the present $100.00 fee be waived.
The secretary advised that Mrs. and Mrs. Wheelock would not be present  this evening.
The following motion was then made:
1. “…moved by Ralph Stevens that the Planning Advisory Committee recommend to Council to accept the amount of $662.76 for money in lieu of Land for Public Purposes for the creation of one lot out of land identified by PID # 00093625 as shown on Edgar and Margaret Wheelock Subdivision, Lot 98-1 and Lot 98-2 Subdivision Plan, Town of Grand Bay-Westfield, Parish of  Westfield, Kings County, New Brunswick dated October 15, 1998, as prepared by DeSaulniers Surveys Inc.; Final Approval by the Development Officer to be subject to the receipt of $362.76 in addition to the $300.00 already received as money in lieu of Land for Public Purposes… “
AND
2. “…recommend to Council to waive the $100.00 Application Fee based on the previous Application made in 1998….”
Motion seconded by Bill McCann.  Carried.
9.  DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 16, 2001 RE: TENTATIVE SUBDIVISION PLAN BARRY & KIM BARTON – ROUND LAKE PID NO. 31005569
A Closed Session discussion was held regarding the above Application to create a single lot fronting on a private road in a Single Family Recreational Residential Zone.
The Development Officer reported that the property is presently owned by Timmy Hamm and that the Applicants wish to purchase three acres.  However, a major concern is that the access road is not public.
Applicants, Barry and Kim Barton were present during the Open Session, and advised the Committee of the following: they wish to purchase three acres of land for recreational use to build a camp they plan to access the lot by existing private roads;

  • they recognize Timmy Hamm’s permission to use the private road;
  • the land is partially cleared with other lots proposed to be sold;
  • they were under the impression that they had to come to P.A.C. to get the go ahead and then have the land surveyed;
  • they wish to conduct this matter in a legal fashion.

Mr. and Mrs. Barton were advised that without a scaled Tentative Subdivision Plan, it is difficult for the Committee to properly assess what is actually proposed.  Also, due to the fact they wish to deal with only their single lot, it would be Mr. Hamm’s responsibility to survey all lots being created, including the roads.
The Applicants advised that they felt misled with regard to the process involved.  The Chairman recommended to them that they had the opportunity at this time to withdraw their Application and have their $100.00 refunded, and subsequently put the onus on Mr. Hamm to make an application.  Mr. and Mrs. Barton agreed that this was how they wished to proceed.
The following motion was then made:
“…moved by Bill McCann that money deposited by Mr. and Mrs. Barton in the amount of $100.00 be refunded to them as soon as possible, as they have withdrawn their Application for Subdivision Approval dated November 15, 2001….”
Motion seconded by Michael Hare.  Carried.
10. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:30 p.m.

Respectfully submitted,

Laylia Nice,                                                              Larry Chapman,
P.A.C. Secretary                                                      P.A.C. Chairman