PAC Minutes – November 6, 2000

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, November 6, 2000 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of Bill McCann.
2. P.A.C. MINUTES OF OCTOBER 16, 2000
Regarding Item No. 6, Request for Variance – Nigel French, 180/184 River Valley Drive, Chairman, Larry Chapman advised the Committee that due to an oversight, the motion in the letter dated October 19th sent out to Applicant, Nigel French is worded slightly different than the motion found in the minutes  He advised that the motion in the minutes is worded more clearly.  Also, upon further review of the minutes, other amendments were recommended and the following motion was made:
“…moved by Ralph Stevens and seconded by Mel Steffens to accept as amended Item No. 6 and all other amendments made to the October 16, 2000 P.A.C.  Minutes….”
Motion carried.
3. REGULAR COUNCIL MINUTES OF OCTOBER 10, 2000
“…it was moved by Deputy Mayor Black and seconded  by Michael Hare to receive and file the October 10, 2000 Regular Council Minutes….”
Motion carried.
4. CHAIRMAN’S REMARKS
No remarks.
5. DECLARATION OF CONFLICT OF INTEREST
No Conflict of Interest declared.
6. TERM EXPIRATIONS
It was noted that Ralph Stevens’ term expires January 01, 2001.  Ralph advised the Committee that he is willing to stay for another term.  During the discussion, the Development Officer brought to the Committee’s attention the fact that in the future, the length of terms will need to be adjusted as they appear to be lop sided, and requested that this matter be brought forward again in 2002 to be rectified.  The following motion was then made:
“…moved by Michael Hare and seconded by Mel Steffens that P.A.C. inform Council of Ralph Stevens’ term expiration on January 01, 2001 and his willingness to reapply for another term, with the recommendation that Council accept his offer….”
Motion carried.
7. MEMO FROM TOWN MANAGER DATED NOVEMBER 2, 2000 RE: BUDGET REQUEST
Following a brief discussion, the following motion was made:
“…moved by Mel Steffens and seconded by James Evans that P.A.C. submit the 2000 budget figures for next years 2001 budget ….”
Motion carried.
8.  DEVELOPMENT OFFICER’S REPORT DATED OCTOBER 30, 2000 RE: CHANGE IN TERMS & CONDITIONS : REQUEST FOR  VARIANCE, NIGEL FRENCH – 180/184 RIVER VALLEY DRIVE
A Closed Session discussion was held regarding the change in terms and conditions imposed on the Variance Application for lot width and P-2 Signage on the above Request for Variance addressed by P.A.C. during their October 16th, 2000 meeting.
The Development Officer advised the Committee that upon the Works Commissioner’s  inspection of the parking area in question, he does not recommend a cut in the curb for a distance of 0.5 metres, with the recommendation to remove the terms of the variance dealing with an increase in the depressed curb to 9.0 metres (30 feet) within 30 days, as the existing conditions are reasonable.  The following motion was then made:
“…moved by Mel Steffens that P.A.C. accept Staff Recommendations as follows:
1. to grant the following revision to Terms and Conditions imposed on the   development of Computer Technology Centre located at 180 River Valley Drive, NBGIC # 00219121 as approved on October 16, 2000 by having the motion read as follows:
“…to grant the following variances for the development of Computer Technology Centre, to be located at 180 River Valley Drive, NBGIC No. 00219121, under the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 16, Division :
a) under Section 38(1), grant a variance of 9.0 metres, to reduce the minimum width of the lot from 30.0 metres to 21.0 metres;
b) under Section 70(5), grant a variance to the number of P-2 signs on a lot, to allow a P-2 commercial sign, in addition to the P-2 Kiwanis    sign granted by Variance in 1995;
subject to:
i)   a second sewerage rate applied to the property for commercial use…”
Motion seconded by Ralph Stevens.  Carried.
9. DEVELOPMENT OFFICER’S REPORT DATED OCTOBER 31, 2000 RE: REQUEST FOR VARIANCE GRAEME HILTON – 10 ALLINGHAM TERRACE
A Closed Session discussion was held regarding the above Request for Variance to construct a single family dwelling, requiring a Variance to a lot width fronting on a Public Street. The Development Officer advised the Committee that the lot width and area of the lot are adequate for the minimums established by the by-law, however, the lot fronting on a Public Street is less than the full width of the lot and requires a Variance from P.A.C.   He also advised that the registered plan of the area of the lot indicates a division between the 8.0 metre wide public right of way and Allingham Terrance, which is solely maintained by the adjacent property owners.  Also, subsequent to the two letters received from surrounding property owners, the Development Officer advised that he has also met with David Losier of 8 Allingham Terrace regarding his concerns.
The Committee concurred with the Development Officer’s recommendations found in his report, however, wished to add Council approval to certain conditions and add a condition with regard to the Works Commissioner’s approval for connection to the sewerage manhole.
Applicant, Graeme Hilton was present during the Open Session and advised the Committee that he had nothing further to add.  The following property owners were also present:

  •       Mr. & Mrs. David Losier –  8 Allingham Terrace

Mr. Losier addressed the Committee stating that he was not against the proposal, providing the 27 feet of lawn located at the end of the pavement on Allingham Terrace would not be disturbed during the development of the site.

  • Greg Lee – 2 Bichwood Court

Mr. Lee advised that he did not have a problem with the proposal, and was only present as an interested neighbour.  The Development Officer advised Mr. Lee that a letter did go out to him, however, Mr. Lee stated that he did not receive it.
The Development Officer then went over the Application with those present, stating that the intent of providing a landscape buffer at the line between the right of way and the proposed driveway on Allingham Terrace is to maintain the traditional use.  Also, all heavy equipment to be used in the development of the site shall be restricted to the proposed driveway access off Allingham Terrace.
The following motion was then made:
“…moved by Ralph Stevens that P.A.C. recommends the following:
1. to grant the following variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 16, Division I, for the development of a single family dwelling, to be located at 10 Allingham Terrace, NBGIC No. 00210708:
i)  grant a Variance of 16.5±  metres to the required lot width fronting on a public street, to be reduced from the required 23.0 metres to 6.5± metres;
Subject to Council approval on the following:
a) grading, drainage and culvert design and/or placement in developing the proposed driveway is to installed subject to the Town’s Policy D 001-1.01, to the approval of the Town’s Works Commissioner, (copy of Policy attached);
b)  relocation of NB Power Hydro Pole and guide wire anchors to allow a minimum 5.0 metre wide driveway access to the lot;
c)  all heavy equipment to be used in the development of the site shall be restricted to the proposed driveway access off  Allingham Terrace;
d)  landscaping to be provided and/or maintained for a minimum 1.5 metres between the proposed driveway and the adjacent property (NBGIC No. 00224733 and 00473892) and the public right of way accessed off Woolastook Drive;
e)  Works Commissioner approval for connection to the sewerage manhole on western end of Allingham Terrace….”
Motion seconded by Michael Hare.  Carried.
The Chairman thanked all those present for attending.
10. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:10 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
P.A.C. Secretary                                             P.A.C. Chairman