PAC Minutes – October 19, 1998

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, October 19, 1998 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of John Sabean.
2. GRAND BAY-WESTFIELD P.A.C. MINUTES OF OCTOBER 5, 1998
It was moved by Mel Steffens and seconded by Ralph Stevens to accept as amended the October 5, 1998 Grand Bay-Westfield P.A.C. Minutes.
Motion carried.
3. GRAND BAY-WESTFIELD COUNCIL MINUTES OF SEPT. 29, 1998
It was moved by Ralph Stevens and seconded by Deputy Mayor Black to receive and file the September 29, 1998 Grand Bay-Westfield Council Minutes.
Motion carried.
4.  CHAIRMAN’S REMARKS
Chairman, Larry Chapman read for information, a Fax received from the Provincial Planning Appeal Board dated October 16, 1998 Re: Provincial Planning Appeal Board – Elizabeth Roach/Stephen Williams, advising that a Jurisdictional Hearing is scheduled for November 5, 1998.
5.  DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6. ITEM TABLED OCTOBER 5, 1998 MEETING DEVELOPMENT OFFICER’S REPORT DATED OCTOBER 14, 1998 RE: REQUEST FOR VARIANCE MICHELLE ALWARD – 331 WOOLASTOOK DRIVE
P.A.C. in receipt of one letter from a neighbour, stating neither in favor of or in objection to the proposal.  The Development Officer also advised that he had a telephone call from a neighbour stating no objection to the above request.
The Secretary advised that the letter forwarded to Michelle Alward following the meeting of October 5th was returned by the Post Office.  Therefore, a phone call was made at 7:10.p.m. and a message was left for Mrs. Alward, advising her of the returned letter and informing her that subsequent to the October 5th meeting, letters were sent out to the neighbours and that the matter will once again be addressed at this meeting, and that she was invited to attend at 8:00 p.m..
A discussion was held regarding the Development Officer’s recommendations made in his report.  The Committee also had a condition they wished to add, that being a hedge to be planted to obscure the view of the garage from the roadside
Neither Mr. or Mrs. Alward were present for discussion during the Open Session.
It was moved by James Evans that P.A.C. grant a variance to Michelle Alward, 331 Woolastook Drive to allow the detached garage to be located within the front yard setback, set back 2.6 metres (8.6 ft) from the street line subject to:
1. the detached garage is to be used solely for the enjoyment of the property owner;
2. the detached garage not to be used for commercial, business or industrial purposes;
3. an evergreen hedge be planted on the roadside of the garage, with the length of the hedge sufficient to obscure the garage from the road.  The hedge should be a minimum of 6 feet high, with individual trees planted a maximum of 3 feet on centre, to be planted before November 10. 1998.
Motion seconded by Deputy Mayor Black.  Carried.
7.  REPORT FROM DEVELOPMENT OFFICER DATED OCT. 16, 1998 RE: EXCAVATION PERMIT ISSUANCE CHARLES WILLIAMS – LOTS 18, 22 & 26 – SUNNYSIDE DRIVE
A lengthy discussion was held regarding the above, as to whether it should be treated as a gravel pit operation and adhere to guidelines for such as stated in the Zoning By-law, therefore requiring a Permit, or as a landscaping issue.
The Committee reviewed and amended the Development Officer’s recommendations in his report.   The Committee had concerns regarding the slope of the rock created during the excavation and was of the opinion that a fence should be erected.
Mr. Williams was present during the Open Session and informed the Committee that he was asked to do excavation on property owned by Marshall Hoyt, Brad Swan and James Murdie to correct serious drainage problems.  He was given a copy of the Development Officer’s Report to review.  He advised that the Murdie property had the most severe problems and that he has been only working on that property to date, stating that the other two property owners were in no hurry as their problem was not as great.
When the Committee advised him of their concerns with regard to the slope of the rock created and that a fence should be erected for safety reasons, he advised that if P.A.C. imposed this condition, he would just finish the Murdie property and not continue with the excavation of the other two properties, therefore not requiring a Permit at all.  It was then the consensus of the Committee that in fact, this would remedy the situation created, and the matter could be dealt with as just a landscaping issue, to which Mr. Williams was in agreement.
It was moved by Philip Kelly that Item No. 6 Re: Excavation Permit Issuance, Charles Williams – Lots 18, 22 and 26, Sunnyside Drive be removed from the Agenda to be dealt with as a Landscaping issue.  It is the Committee’s opinion that for safety concerns, the following suggestion be made to the homeowners:

  • if the excavation embankment is to be left steeper than one and one-half horizontal to one vertical longer than 48 hours, a protective fencing of a minimum height of one point three metres (4 feet) shall be erected a minimum of 10 feet from the top of the slope.

Motion seconded by James Evans.  Carried.
A letter is to be sent to all the landowners named in the Application to advise them of the motion made.
8.  MEMO FROM TOWN MANAGER DATED OCTOBER 16, 1998 RE: VOTING PRIVILEGES FOR P.A.C. COUNCIL LIAISON ALTERNATE
It was moved by Ralph Stevens and seconded by James Evans to receive and file the above memo, and that the Secretary add same to the P.A.C. Rules of Procedure.  Motion carried.
9.  FIRST DRAFT – BY-LAW NO. 215 TOWN OF GRAND BAY-WESTFIELD ZONING BY-LAW
It was moved by Philip Kelly and seconded by Mel Steffens to table this matter to the next meeting.  Motion carried.
10. REQUEST FOR TEMPORARY USE RE: GARY MCKAY – 13 BAYCREST DRIVE
Gary McKay was present during the Open Session, regarding his request to erect a temporary garage structure to store a vehicle during the winter.  He advised the Committee that this is the same request he has made for the last three years, stating that the same structure would be placed in the same location with no change.
It was moved by Philip Kelly that a Temporary Use Permit be granted to Gary McKay, 13 Baycrest Drive to erect a temporary garage structure, for the temporary period of November 1, 1998 to April 30, 1999.   Motion seconded by Deputy Mayor Black.  Carried.
11. ADJOURNMENT
Ralph Stevens moved adjournment at 9:20 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
Secretary                                                         Chairman