PAC Minutes – October 21, 2002

The regular meeting of the Grand Bay-Westfield Planning Advisory Committee was held Monday, October 21, 2002 in the Senior’s Lounge, 609 River Valley Drive.   Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:10 p.m.
1. RECORD OF ATTENDANCE
Michael Hare and Andrew Shaw were not in attendance.
2. PLANNING ADVISORY COMMITTEE MINUTES OF OCTOBER 7, 2002
“…moved by Ralph Stevens to accept as amended the October 7,  2002 Planning Advisory Committee Minutes….”
Motion seconded by Mel Steffens.  Carried.
3. REGULAR COUNCIL MINUTES OF SEPTEMBER 23, 2002
“…moved by Mel Steffens to receive and file the Regular Council Minutes of  September 23, 2002….”
Motion seconded by Ralph Stevens.  Carried.
4. CHAIRMAN’S REMARKS
The Chairman requested the following item be added to the Agenda as item 7:  Re:  Application for Signage Permit John Jarvis – 479 River Valley Drive
The following motion was then made:
“…moved by Ralph Stevens that the above mentioned item be added to the Agenda as Item No. 7….”
Motion seconded by James Evans.  Carried.

  • For Information Only Re: Pamphlet – Planning for Sustainability, A Training Session for Commissioners and PAC Members being held November 1st and 2nd, 2002 at the Sheraton Hotel, Fredericton.  The Development Officer advised that the cost for the Training Session is $60.00 per attendee, which would be paid by the Town.  It was left to individual members to contact the Development Officer prior to the deadline, to arrange for the registration.

5. DECLARATION OF CONFLICT OF INTEREST
No conflict declared.
6. MEMO FROM DEVELOPMENT OFFICER DATED OCTOBER 9, 2002   RE: DRAFT AMENDMENT TO PAC RULES OF PROCEDURE – MANNER AND TIME LIMIT FOR ADDRESSING PAC
The Chairman advised that this matter came about subsequent to the last PAC meeting.  The Development Officer reported that this is the similar format used by Council and is presented at each Council meeting.
Following the discussion, the Members concurred with the Development Officer’s recommendation and the following motion was made:
“…moved by Ralph Stevens that the Planning Advisory Committee adopt the following Policy under Section XI of the Committee’s Rules of Procedure:
2.  Manner and Time Limits for Addressing PAC:
a) a notice setting out a maximum of 10 minutes for addressing concerns to the Committee;
b) each person addressing the Committee shall approach the podium and state his/her name and civic address;
c) all remarks shall be addressed through the Chair;
d) no question shall be asked a Committee Member except at the discretion of the Chair;
e) a copy of the Manner and Time Limits for addressing the Committee to be provided with each copy of the Agenda.
Motion seconded by James Evans.  Carried.
7.  DEVELOPMENT OFFICER’S REPORT DATED OCTOBER 17, 2002  RE:  APPLICATION FOR SIGNAGE PERMIT – JOHN JARVIS – 749 RIVER VALLEY DRIVE

  1. There was no Closed Session discussion held regarding the above Application.
  2. Donald Myles was present during the Open Session, representing Applicant, John Jarvis and advised the Committee of the following:
  • the sign is used to advertise upcoming “Rock” games;
  • a permanent sign is being considered to be placed under the existing free standing permanent sign.

The following motion was then made:
“…moved by Mel Steffens that the Planning Advisory Committee grant the Request for Variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 16, Division 1, to allow for additional Applications for a T-1 type sign, located at 749 River Valley Drive, PID No. 30165179 for the year 2002;
a) under Section 70(7), permit five additional Applications for the year 2002;
subject to :
i) placement of the temporary sign shall conform with the requirements under the by-law for location, with set back from the traveled portion of the road a minimum of 6 m and 23 m from a permanent sign instead of the dimensions as illustrated in the Application….”
Motion seconded by Cllr. Little.  Carried.
8. ADJOURNMENT
Ralph Stevens moved to adjourn at 7:40 p.m.

Respectfully submitted,

Laylia Nice,                                                              Larry Chapman,
P.A.C. Secretary                                                      P.A.C. Chairman