Town of Grand Bay-Westfield
(Incorporated 1st January, 1998)
Planning Advisory Committee Minutes
Monday, October 5, 2015

1. CALL TO ORDER

The Town of Grand Bay-Westfield Planning Advisory Committee met for a regular meeting on Monday, October 5, 2015 at 7:38 p.m. with Chair, Ralph Stevens presiding.

2. RECORD OF ATTENDANCE

All Members were present.        .

3. PLANNING ADVISORY COMMITTEE SPECIAL MEETING      MINUTES OF AUGUST 11, 2015

“…moved by Cllr Bev Day to accept as presented the August 11, 2015 Planning Advisory Committee Special Meeting Minutes….”

Seconded by Chyann Kirby.  Carried.

4. REGULAR COUNCIL MINUTES OF  JULY 13, 2015; AUGUST 10, 2015 AND SEPTEMBER 14, 2015

“…moved by Cllr. Bev Day to receive and file the Regular Council Minutes of July 13, 2015;  August 10, 2015 and September 14, 2015    ….”

Seconded by Ron Daigle.  Carried.

5. DECLARATION OF CONFLICT OF INTEREST

None.

6.      REMARKS FROM THE CHAIR

No Remarks.

7.    PAC SECRETARY’S MEMO
    RE:  PAC MEETING OF SEPTEMBER 8, 2015

“…moved by Jim Burke to Receive and File the Secretary’s Memo Re:
PAC Meeting of September 8, 2015….”

Seconded by Cllr. Bev Day.  Carried

8.    TELEPHONE POLL REQUEST RATIFICATION OF SEPTEMBER 9, 2015  RE:  REQUEST FOR TELEPONE POLL

“…moved by Cllr. Bev Day to Ratify the Request for Telephone
Poll of September 9, 2015….”

Seconded by Ron Daigle.  Carried.

9.    TELEPHONE POLL RATIFICATION OF SEPTEMBER 9, 2015
    RE:  1 KENDRA COURT AND 139 NEREPIS ROAD

“…moved by Cllr. Bev Day to Ratify Telephone Poll of September 9, 2015 Re:  1 Kendra Court and 139 Nerepis Road….”

Seconded by Theresa Gordon.  Carried.

10.    TOWN MANAGER’S MEMO DATED SEPTEMBER 10, 2015
    RE:  2016 BUDGET REQUEST

“…moved by Theresa Gordon to Receive and File the Town Manager’s Memo Dated September 10, 2015 Re:  2016 Budget Request….”

Seconded by Chyann Kirby.  Carried.

11.    DEVELOPMENT OFFICER’S MEMO DATED OCTOBER 2, 2015
    RE:  PAC BUDGET REQUEST FOR 2016

“…moved by Theresa Gordon that the Planning Advisory Committee submit the following budget figure of $9,000.00 for expenses of the Committee for the year 2016;
$
Maximum Honorarium for PAC Members          4,200.00
Maximum Honorarium for PAC Secretary          3,360.00
Consultants, Legal Advice, Contingency              900.00
Supplies and Expenses                                          540.00
TOTAL                                                               9,000.00….”

Seconded by Jim Burke.  Carried.

12.    DEVELOPMENT OFFICER’S MEMO DATED SEPTEMBER 15, 2015
    RE:  RULES OF PROCEDURE AMENDMENTS

‘…moved by Cllr. Bev Day to adopt the following Amendments to the Planning Advisory Committee Rules of Procedure:

1. by revising references to the Chairman and Vice-Chairman to read Chair and Vice-Chair respectively throughout the text;

2. by revising Section II. REGULAR MEETINGS,  Item 2, to delete the reference to a quorum of “five Members” to be substituted with “ four Members”, to read as follows:

“A quorum shall consist of four Members of the Advisory Committee, including the Chair.”;

3. by deleting Section II. REGULAR MEETINGS,  Item 3, to delete the reference to having an alternate member of Council act as a voting member of the Committee. Item 3 to be noted as “Reserved”;

4. by revising Section III. SPECIAL MEETINGS, Items 1 and 2, to ADD a reference to use of emails, to read as follows:

1.   Special meetings or telephone/email polls may be called by the        Chair.  It shall be the duty of the Chair to call a special meeting or telephone/email poll when requested to do so by a majority of the Members of the Advisory Committee.
2.  Notice of special meetings may be given by phone or email when      the Chair deems it urgent to meet within a period insufficient for the giving of notice by mail….”

Seconded  by Jim Burke.  Carried

13.        ADJOURNMENT

“…moved by Jim Burke and seconded by Cllr. Bev Day to adjourn….” at 7:44 p.m.

Respectfully submitted,

Ralph Stevens,                                                                      Laylia Nice,
PAC Chair                                                                            PAC Secretary