PAC Minutes – September 16, 2002

The regular meeting of the Grand Bay-Westfield Planning Advisory Committee was held Monday, September 16, 2002 in Room “A”, 609 River Valley Drive.   Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All Members were present with the exception of Mel Steffens.
2. PLANNING ADVISORY COMMITTEE MINUTES OF SEPTEMER 3, 2002
“…moved by Ralph Stevens to accept as presented the September 3, 2002 Planning Advisory Committee Minutes….”
Motion seconded by Michael Hare.  Carried.
3. (A) REGULAR COUNCIL MINUTES OF AUGUST 12, 2002
(B) SPECIAL COUNCIL MINUTES OF SEPTEMBER 3, 2002
“…moved by Ralph Stevens to receive and file the Regular Council Minutes of August 12, 2002 and Special Council Minutes of September 3, 2002….”
Motion seconded by Michael Hare.  Carried.
4. CHAIRMAN’S REMARKS
No remarks
5. DECLARATION OF CONFLICT OF INTEREST
Michael Hare declared a Conflict of Interest on Item No. 11  Re:  Application for Variance, Glen Cosman – 14 Tilsley Place.
6.MEMO FROM TOWN MANAGER DATED SEPTEMBER 10, 2002 RE:  2003 BUDGET
Following a brief discussion, the following motion was made:
“…moved by James Evans that prior to doing up the 2003 PAC Budget, the Development Officer request last year’s expenditures for PAC, to be brought back to the Committee for the next meeting….”
Motion seconded by Michael Hare.  Carried.
7. DEVELOPMENT OFFICER’S MEMO DATED SEPTEMBER 12, 2002  RE:  TENTATIVE SUBDIVISION PLAN – RIVERDALE PARK SUBDIVISION
The Development Officer reported that due to the fact there was no clear support from all four parties involved, Application for Tentative Subdivision Plan – Riverdale Park Subdivision was rejected.
The following motion was then made:
“…moved by Ralph Stevens to receive and file the Development Officer’s Memo dated September 12, 2002 Re:  Tentative Subdivision Plan, Riverdale Park Subdivision….”
Motion seconded by Michael Hare.  Carried.
8. DEVELOPMENT OFFICER’S MEMO DATED SEPTEMBER 12, 2002 RE:  TENTATIVE SUBDIVISION PLAN – 500607 NB LTD. SUBDIVISION – LOT 2002-1 AND PRIVATE ACCESS
A discussion was held in Closed Session with regard to the decision rendered by the Assessment and Planning Appeal Board in favor of granting variances for two separate lots to be created by the above noted Tentative Subdivision Plan, thereby ordering PAC to grant the variances.
Doug Smith of 500607 NB Ltd. was present during the Open Session when the following motion was made:
“…by Order of the Assessment and Planning Appeal Board, moved by Ralph Stevens that the Planning Advisory Committee grant the  following variances to the Grand Bay-Westfield Zoning By-law, By-law No. 16, Division 2, for Tentative Subdivision Plan, 500607 NB Ltd. Subdivision, being Lot 2002-1 and Private Access as prepared by DeSaulniers Surveys Inc., dated April 2, 2002:
i) under section 18 (1) (a) (iii), grant a variance of 325 m², to reduce the minimum area of Lot 2002-1 to be reduced from 4000 m² to 3675 m²;
ii) under section 18 (1) (a) (ii), grant a variance of  19 m±, to reduce the lot frontage from  60 m to 41 m± for Lot 2002-1;
iii) under section 18 (1) (a) (iii), grant a variance of 1872 m², to reduce the minimum area of the Private Access Lot to be reduced from 4000 m² to 2128 m²;
iv) under section 18 (1) (a) (ii), grant a variance of  54.03 m±, to reduce the lot frontage from  60 m to 5.97 m± for Private Access Lot;
subject to:
a)  the existing utility easement to be recorded on the Final Subdivision Plan;
b)  a note to be shown on the final Subdivision Plan acknowledging that the Private Access Lot can not be conveyed as a separate building lot; prior to approval of the Final Subdivision Plan by the Development Officer …”
Motion seconded by Michael Hare.  Carried.
9. DEVELOPMENT OFFICER’S MEMO DATED SEPTEMBER 12, 2002  RE:  ASSESSMENT AND PLANNING APPEAL BOARD DECISION RE  500607 NB LTD. APPEAL
During the Closed Session discussion regarding the decision made by the Assessment and Planning Appeal Board, it was the consensus of the Committee that the decision misrepresented the facts, as referenced on page 11 of the decision, where the Board indicates that in it’s opinion, the resident’s concerns for the future use of the property (adjoining the property under consideration) overshadowed the Committee’s proper planning considerations.
The following motion was then made:
“…moved by Ralph Stevens that PAC refer the decision of the Assessment and Planning Appeal Board to legal counsel Re 500607 NB Ltd. Appeal, for input as to whether or not PAC should respond to the decision, with particular reference made to Paragraph 5, Page 11 of the document….”
Motion seconded by Michael Hare.  Carried.
10. DEVELOPMENT OFFICER’S REPORT DATED SEPTEMBER 12, 2002  RE:  APPLICATION FOR VARIANCE – GISELLE PITRE-LIVELY – 193 RIVER VALLEY DRIVE
A Closed Session discussion was held regarding Application for Variance to replace an existing Home Occupation sign with a Type P-2 permanent sign, requiring a variance to the setback.
Applicant, Giselle Pitre-Lively was present during the Open Session and advised the Committee of the following:
the sign to be erected is as depicted in the Application.
There was no one else present that spoke in favor of or against this Application.
The following motion was then made:
“…moved by Cllr. Little that the Planning Advisory Committee grant the following request for variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 16, Division I, for the development of a P-2 type sign as presented in the Application, located at 193 River Valley Drive, PID No. 30165120/30165138:
a) under section 70(5), grant a variance of 0.9 m to reduce the minimum setback from the property line from 1.5 m to 0.6 m; and
b) under section 70(5), grant a variance of 1.5 m to decrease the minimum distance from the traveled portion of the street from 6.0 m to 4.5 m… ”
Motion seconded by James Evans.  Carried.
11. DEVELOPMENT OFFICER’S REPORT DATED SEPTEMBER 12, 2002  RE:  APPLICATION FOR VARIANCE – PAUL ROONEY – 8 MAJESTIC DRIVE
A discussion was held in Closed Session regarding Application for Variance to construct an accessory building for a two car garage, requiring a variance to the maximum area of an accessory building.
Applicant, Paul Rooney was present during the Open Session and advised the Committee of the following:

  • he plans on relocating the existing building (10’ x. 12’) to the right hand (rear) corner of the lot.

There was no one else present to speak in favor of or against this Application.
The following motion was then made:
“…moved by James Evans that the Planning Advisory Committee grant the following request for variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 16, Division I, for the development of an accessory building to be used for a 2 car garage, located at 8 majestic Drive, PID No. 00087221:
a) under section 15(c), a variance of 6.89 m² to increase the maximum area of the accessory building from 60 m² to a total of 66.89 m²…”
Motion seconded by Ralph Stevens.  Carried.
12. DEVELOPMENT OFFICER’S REPORT DATED SEPTEMBER 12, 2002  RE:  APPLICATION FOR VARIANCE – GLEN COSMAN – 14 TILSLEY PLACE
Due to a conflict of interest, Michael Hare departed the meeting room during the Closed Session discussion.
The Development Officer reported that due to the recent death of Mr. Cosman’s father, Mr. Cosman has requested that his Application be addressed at a later date.  However, the Development Officer recommended that the Committee review the Application before them for comment.
The Committee had concerns with regard to access to the lot and requested  that more detailed drawings be submitted prior to a decision being made.
Two letters were received from surrounding property owners, one stating concerns and the other against the Proposal.
The following motion was then made:
“…moved by Ralph Stevens that this matter be Tabled to the October 7th meeting, with a request the Applicant provide a proper elevation sketch….”
Motion seconded by Andrew Shaw.  Carried
Surrounding property owner, David MacLeod was present during the Open Session and was advised that the matter will be addressed at the October 7th meeting.
13. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:08 p.m.

Respectfully submitted,

Laylia Nice,                                                              Larry Chapman,
P.A.C. Secretary                                                      P.A.C. Chairman