PAC Minutes – September 18, 2000

The regular meeting of the Town of Grand Bay-Westfield Planning Advisory Committee was held Monday, September 18, 2000 at 7:00 p.m. in Room “A”.  Chairman, Larry Chapman conducted the meeting and called the meeting to order at 7:05 p.m.
1. RECORD OF ATTENDANCE
All members were present with the exception of Deputy Mayor Black.
2. P.A.C. MINUTES OF SEPTEMBER 5, 2000
“…it was moved by Michael Hare and seconded by Ralph Stevens to accept as amended the August 21, 2000 P.A.C.  Minutes….”
Motion carried.
3.  REGULAR COUNCIL MINUTES OF AUGUST 14, 2000
“…it was moved by Mel Steffens and seconded by Bill McCann to receive and file the August 14, 2000 Regular Council Minutes….”
Motion carried.
4. CHAIRMAN’S REMARKS
The Chairman asked the Committee if they wished to make any comments with regard to the recent meeting of the Town’s Volunteer Fire Department.
“…it was moved by Michael Hare and seconded by Ralph Stevens that a copy of the report resulting from the meeting be put on next meeting’s Agenda for discussion, with any comments being forwarded on to Council….”
Motion carried.
5. DECLARATION OF CONFLICT OF INTEREST
Larry Chapman declared a conflict of interest on Item # 6  Re:  Request for Variance, Larry & Joan Chapman – 19 Country Club Drive.
6. DEVELOPMENT OFFICER’S REPORT DATED SEPTEMBER 14, 2000 RE: FINAL APPROVAL FOR ROAD CONSTRUCTION DONALD HUTCHINSON – 19 TEAL STREET
A Closed Session discussion was held regarding the above recommendation to Council for Final Approval of proposed road construction.
The Development Officer reviewed the background of this Application with the Committee, advising that the constructed street in question is to be 20 feet wide with a road bed of 3 feet on each side.  Some Members had concerns regarding damage done by heavy equipment to the finished portion of Teal Street.  The Committee concurred with the Development Officer’s recommendations found in his report.
The Development Officer advised that the Applicant had conflicting meetings and wished to meet in Open Session at 7:30 p.m.  Due to the fact no further letters were sent out to the surrounding property owners, it was unanimous that the Committee comply to their wishes.
Applicant, Donald Hutchinson and Mrs. Hutchinson were present at 7:30 p.m.  Mrs. Hutchinson stated they had nothing further to add.  However, she wished to comment as to why they had to incur the cost of the constructing the road, which in their opinion  should have been done back in 1976.  The Chairman read a letter dated October 4, 1979 from Solicitor, D. Hayward Aiton to Donald H. Perrin, Esquire addressing the completion of construction of a portion of Crystal Street.   The letter indicated the developer at that time was responsible for the construction of the road, and it is unknown at this time as to why this was never completed.
The following motion was then made:
“…moved by Michael Hare that P.A.C. recommend the following:
1. recommend to Council to grant Final Approval to the proposed construction standards for the completion of the Future Street portion of Teal Street with rough grading, sub and fine grading of the road bed to have a width of 8 metres (26 feet), complete with ditching and culverts and a 6 metre (20 feet) paved surface with a single layer (50 mm) base of asphalt:
subject to:
a) prior completion of a Developers Agreement for the development of the extension of Teal Street, complete with;
i) estimate of costs established by Town Engineer;
ii) bonding security to be in place prior to signing agreement;
b) copy of liability held by all contractors being submitted to Town prior to work being undertaken;
c) all legal costs to the Town for the preparation of the Developers Agreement to be borne by the property owner.  Fees to be paid prior to issuance of Building Permit.
2. Issuance of Building Permit for the development on 19 Teal Street, NBGIC # 00209510 subject to Department of Health Approval and completion of rough grading and sub-base layer of road base….”  Motion seconded by Ralph Stevens.  Carried.
The Chairman thanked Mr. and Mrs. Hutchinson for attending.
7. DEVELOPMENT OFFICER’S REPORT DATED SEPTEMBER 18, 2000 RE:  REQUEST FOR VARIANCE LAURENCE & JOAN CHAPMAN – 19 COUNTRY CLUB DRIVE
Larry Chapman left the meeting room during the Closed Session.  Vice-Chairman, Ralph Stevens conducted the meeting regarding Larry’s Request for Variance for the construction of a single family home, requiring a variance to the lot width.
The Development Officer advised that one letter was received from surrounding property owners, stating no objection to this request.  The Committee concurred with the Development Officer’s recommendations found in his report.
Applicant, Larry Chapman sat in the public seating area during the Open Session.  There was no one present in favor of or against this application.
The following motion was then made:
“…moved by Mel Steffens that P.A.C. grant the following variance for the development of a single family home to be located at 19 Country Club Drive, NBGIC # 00210773 under the Town’s By-law No. 16, Town of Grand Bay-Westfield Zoning By-law, Division II;
a) under Section 10 (1)(a)(i), grant a variance of 43.8 metres to reduce the minimum width of a lot fronting a public street from 54 metres to 10.2 metres….”
Motion seconded by Bill McCann. Carried.
8. ADJOURNMENT
Ralph Stevens moved to adjourn at 8:00 p.m.

Respectfully submitted,

Laylia Nice,                                                     Larry Chapman,
P.A.C. Secretary                                             P.A.C. Chairmam

Ralph Stevens,
P.A.C. Vice-Chairman