PAC Minutes – September 18, 2006

1. CALL TO ORDER
The Town of Grand Bay-Westfield Planning Advisory Committee met for a regular meeting on Monday, September 18, 2006 at 8:03 p.m. with Chairman, Ralph Stevens presiding.
2. RECORD OF ATTENDANCE
Members absent were Jim Burke and Ron Daigle.
“…moved by Mel Steffens to excuse Jim Burke and Ron Daigle with cause….”
Seconded by Cllr. Little.  Carried.
3. PLANNING ADVISORY COMMITTEE MINUTES OF SEPTEMBER 5, 2006
“…moved by James Evans to accept as presented the September 5, 2006 Planning Advisory Committee Minutes….”
Seconded by Linda Estabrooks.  Carried.
4. REGULAR COUNCIL MINUTES OF AUGUST 14, 2006
“…moved by Cllr. Little to receive and file Regular Council Minutes of August 14, 2006….”
Seconded by Linda Estabrooks.  Carried.
5. DECLARATION OF CONFILCT OF INTEREST
Linda Estabrooks declared a Conflict of Interest with regard to Item No. 7    Re: Item Tabled September 5, 2006, Request for Variance, Phase 2 & 4, Panoramic Estates Subdivision.
6. CHAIRMAN’S REMARKS
The Chairman requested the following be added to the Agenda:
“…moved by Cllr. Little that letter received from Maguire Excavating Limited dated September 15, 2006 be added to the Agenda as Item No. 7 (c)….”
Seconded by James Evans.  Carried.
7.
.
ITEM TABLED SEPTEMBER 5, 2006 RE: REQUEST FOR VARIANCE – MCGUIRE EXCAVATING LTD. PHASE 2 & 4 – PANORAMIC ESTATES SUBDIVISION
(A) DEVELOPMENT OFFICER’S REPORT DATED AUGUST 31/06
(B) LETTER RECEIVED FROM JODY & JANICE BLAKELY/JEFF & LORI MCGOVERN DATED AUGUST 28/06
(C) LETTER RECEIVED FROM MCGUIRE EXCAVATING LTD. DATED SEPTEMBER 15, 2006
Linda Estabrooks excused herself from the Committee and sat in the public area during the Open Session for this item.
Ross Whitcomb, P. Eng. for Conquest Engineering Ltd. was present representing Applicant, Sam Maguire.
Mr. Whitcomb submitted to the Committee additional information dated September 18, 2006, depicting the plan of lots C-1 to C-7 locating the toe of the slope proposed for erosion control measures and advised the Committee of the following:
–  regarding slope protection and erosion control, mixed material 16 inches thick will be spread and compacted by an excavator; –  the grade of the slope will be 2 horizontal to 1 vertical, with minimal change to the existing grade;
–  the slope will not be visible from properties below due to the existing tree line;
–  plastic silt fences will be placed at the toe of the slope during construction and will remain there until such time as there is no further erosion potential, and then removed.
The following residents expressed their concerns to the Committee:
–  Jeff McGovern – 141 Woolastook Drive
– who will be responsible for the removal of the silt fences?
– protection against additional slope work being done by the new property owners;
– advised that he cannot see the existing slope from his property.
These concerns were addressed in new information provided by Maguire Excavating Ltd., in that all the engineering fill and slope detail will be done by the developer before the lots are sold, and that a stipulation will be put into the Purchase and Sale Agreement with regard to additional work being done.
–  Jody Blakely – 145 Woolastook Drive
-has similar concerns and advised that the existing exposed slope is visible from his property.
1. “moved by James Evans that the Planning Advisory Committee grant the following variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 101, for the creation of 12 new residential lots (being Lots C1-C7 and B22-B26), to be created out of PID No. 00220913 as shown on the Tentative Subdivision Plan, Panoramic Estates Subdivision – Phase 2, as prepared by Kierstead Quigley & Roberts Ltd. dated Aug 21, 2006;
under Section 4.8, grant a variance of 690 m² to remove the required minimum slope of existing grades on Lots C-1 through C-8 and Lots B-22 through B-26 (Phase 2), subject to:
a) a note being registered on the plan and forming part of the Developer’s Subdivision Agreement to require Engineered fill and erosion control measures in a 2-1 slope, to be undertaken and verified by the Consulting Engineer including preparation for foundation placement on engineered fill as required prior to the completion of the development of Phase 2 or in advance of any Building Permits to be issued for these lots in Phase 2, with confirmation of compliance with the minimum required 690 m² area for each of these lots has met requirements of section 4.8;
b) a stipulation will be put into the Purchase and Sale Agreement of the lots that no additional work will be added to slopes by perspective buyer’s properties, unless through a geotechnical engineering firm and supervised by them…”
2. “ moved that the Planning Advisory Committee recommend to Council the acceptance of the proposed road design standards as shown on Preliminary Plans, Subdivision Services, Panoramic Estates Phase 2, Drawings 4-1 and 4-2 for an extension of June Avenue as prepared by ADI Limited received August 31, 2006;
a) subject to the following revisions to be noted on the final Subdivision Plan for Phase 2: i) indicate a 15 m radius temporary turn around to be at the south end of June Avenue; ii) delete the 20 m x 17 m temporary turn around as indicated beside lot B-21;
b) and subject to submission of design drawings for Phase 4, with recommendation of approval by the Town Engineer and approval by the Department of Environment for extension of sewer services to these 5 lots;
c) and also subject to approval of the following general conditions:
i) no blasting to occur in the development of the subdivision without a pre-blast survey and proof of liability insurance to the approval of Council; ii) recording of NB Power utility Easements on the Final Subdivision Plan, depicting NB Power not servicing the rear of    the lots; iii) approval of Subdivision Developer’s Agreement including conditions for infill stabilization and erosion control for Phase 2 prior to final approval of the Plan…”
3. “moved that the Planning Advisory Committee recommend to Council the acceptance of $264.89, money in lieu of Land For Public Purposes (cash, debit, money order or certified cheque) for the creation of eighteen new building lots as shown on the Tentative Subdivision Plans, Panoramic Estates Subdivision as prepared by Kierstead Quigley & Roberts Ltd., Phase 2 dated August 21, 2006 and Phase 4 dated August 22, 2006….”
4. “moved that the Planning Advisory Committee approve of the name of the proposed street name as June Avenue, for Panoramic Estates Subdivision – Phase 2, as prepared by Kierstead Quigley & Roberts Ltd. dated August 21, 2006 and approve the proposed street name for the extension of Florence Drive for Panoramic Estates Subdivision – Phase 4, as prepared by Kierstead Quigley & Roberts Ltd. dated August 22, 2006 and recommend to Council to assent to the name on the Final Subdivision Plan….”
Seconded by Cllr. Little.  Carried as amended.
8. ADJOURNMENT
Mel Steffens moved to adjourn at 8:37 p.m….”
Seconded by Cllr. Little.  Carried.

Respectfully submitted,

Ralph Stevens,
PAC Chairman
Laylia Nice,
PAC Secretary