PAC Minutes – September 2, 2003

1. CALL TO ORDER
The Grand Bay-Westfield Planning Advisory Committee meeting was held Tuesday, September 2, 2003 in the Multi-purpose Room, 609 River Valley Drive.   Chairman, Larry Chapman conducted the meeting and called the meeting to order at 8:11 p.m.
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RECORD OF ATTENDANCE
All Members were present.
3. (A) PLANNING ADVISORY COMMITTEE MINUTES OF AUGUST 5, 2003
(B) SPECIAL PLANNING ADVISORY COMMITTEE MINUTES OF AUGUST 12, 2003
“…moved by Jim Burke to accept as presented the August 5, 2003 Planning Advisory Committee Minutes and the August 12, 2003 Special Planning Advisory Committee Minutes….”
Motion seconded by Mel Steffens.  Carried.
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REGULAR COUNCIL MINUTES OF JULY 28, 2003
“…moved by Mel Steffens to receive and file the Regular Council Minutes of July 28, 2003….”
Seconded by Ralph Stevens.  Carried.
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CHAIRMAN’S REMARKS
No Remarks.
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DECLARATION OF CONFLICT OF INTEREST
Jim Burke declared a conflict of interest regarding Item No. 9 – Application for Variance, Sean and Mandy Fillmore – 28 Mersereau Road.
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DEVELOPMENT OFFICER’S REPORT DATED AUGUST 28, 2003 RE:  APPLICATION FOR VARIANCE – WAYNE & JANE CRAIG – 24 BEVERLEY HILLS DRIVE
(A) LETTERS RECEIVED FROM THE FOLLOWING NEIGHBOURS
i) ERIC & LOUISE JOHNSON DATED AUGUST 20, 2003
ii) KENNETH GOODWIN DATED AUGUST 27, 2003
iii) GREG & LISA COLLETTE DATED AUGUST 19, 2003
Applicants, Wayne and Jane Craig were present and advised the Committee of the following:

  • their proposal is to construct a single family dwelling with an attached double car garage;
  • the house will be built in line with the others on the street;
  • they have cleared up any misunderstanding with their surrounding neighbours regarding the placement of the house;
  • they have selected a home 60 ft  x 40 ft. suitable for the lot, however they do not have the Plans as yet.

(A) The following letters were received from neighbours:
i) Eric & Louise Johnson – 21 Beverley Hills Drive Mr. and Mrs. Johnson’s letter stated their disapproval with regard to the placement of the house 2 m from the road, and had concerns regarding sufficient parking and snow removal.
ii) Kenneth Goodwin – 22 Beverley Hills Drive Mr. Goodwin’s letter stated he was in opposition to this Proposal as he feels that a properly laid out development area should remain consistent in stature and value.
Mr. Goodwin was present during the meeting and advised the Committee that after speaking with Mr. Craig, he is now in favor of this Application.
iii) Greg & Lisa Collette – 23 Beverley Hills Drive Mr. and Mrs. Collette’s letter noted three concerns; that the construction of a two storey home would obstruct their view; insufficient parking and snow removal.
Mr. Collette was present during the meeting and stated that upon speaking with Mr.Craig, all his concerns were addressed and he is in favor of this Application.
The Committee expressed to Mr. and Mrs. Craig that they also had concerns with regard to parking and snow removal and feel that more information is needed before a decision can be made.
The following motion was then made:
“…moved by Ralph Stevens that the Planning Advisory Committee Table the Requests for Variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 101, for the development of a single family dwelling at 24 Beverley Hills Drive, PID No. 30087464:
a) under section 8.2.1.3 (d), for a variance of 5.5 m to          reduce the front yard setback from 7.5 m to 2.0 m;
until such time as the Applicant can provide more detailed information on the proposed house design and the property can be marked accordingly for the Committee to evaluate the concerns of parking and snow removal…”
Seconded by Mel Steffens.  Carried.

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DEVELOPMENT OFFICER’S REPORT DATED AUGUST 28, 2003 RE:  APPLICATION FOR TEMPORARY USE PERMIT BRENT & JULIE VAIL – 697 RIVER VALLEY DRIVE
(A) LETTERS RECEIVD FROM THE FOLLOWING NEIGHBOURS:
i) BARBARA & HARRY FLOWERS DATED AUGUST 25.2003
ii)  EDWARD & BEVERLY POWELL RECEIVED AUGUST 28, 2003
Applicant, Julie Vail was present and advised the Committee of the following:

  • she has spoken with Edward and Beverley Powell and has addressed their concerns;
  • she  was not aware of Barbara and Harry Flowers concerns until reading their letter at the meeting;
  • she would like to operate a Christmas Shop in the existing detached garage;
  • her plans are to conduct a study while operating the Christmas Shop to determine if a Garden Centre would be feasible;
  • she is aware that she would need to apply for Rezoning the property to operate  her Garden Centre.

(A) The following letters were received from neighbours:
iv) Barbara & Harry Flowers – 4 Maralyn Court. Mr. and Mrs. Flowers strongly object to the property being  rezoned as Commercial.
Mr. and Mrs. Flowers were present and advised the Committee that they are not opposed to the operation of a Christmas Shop confined to the garage but are opposed to the operation of a Garden Centre so close to their property.
ii) Edward & Beverly Powell – 679 River Valley Drive Mr. and Mrs. Powell had concerns with a business being operated in close proximity to their property.
Mrs. Vail noted that she spoke to the Powells and has addressed their concerns. She does not feel that they are opposed to her application.
Upon further speaking with Mrs. Vail, the Committee determined that her Application at this time is not for a Garden Centre but a Temporary Use Permit to operate her Christmas Shop from the garage, and that during the course of operating the Christmas Shop, she will determine whether or not to proceed with the Garden Centre.
The following motion was then made:
“…moved by Ralph Stevens that the Planning Advisory Committee grant a Temporary Use Permit to Brent & Julie Vail, for operation of a Christmas Shop limited to a 14’ x 18’ area of an existing accessory building, between October 15, 2003 and December 31, 2003 to be located at 697 River Valley Drive, PID No. 00219410; pursuant to Section 2.9 of the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 101, authorization for the development described above (Christmas Shop) is hereby granted for the temporary period beginning October 15, 2003 and expiring on December 15, 2003.  At the end of the authorized period, you (Brent & Julie Vail) are hereby required to terminate or remove the development hereby authorized….”
Seconded by Cllr. Little.  Carried.

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DEVELOPMENT OFFICER’S REPORT DATED AUGUST 28, 2003 RE:  APPLICATION FOR VARIANCE – SEAN & MANDY FILLMORE – 28 MERSEREAU ROAD
Jim Burke departed the meeting room while the above mentioned item was addressed.
Applicants, Sean and Mandy Fillmore were present and advised the Committee of the following:

  • they wish to position the garage at an angle to protect large trees  on their lot and to keep their privacy;
  • upon speaking with their surrounding neighbours, they have not met any opposition to their Application.

There was no one else present speaking in favor of or against this Application.
The following motion was then made:
“…moved by Andy Shaw that the Planning Advisory Committee grant the following variance to the Town on Grand Bay-Westfield Zoning By-law, By-law No. 101, for the development of an addition to an existing single family dwelling, located on PID no 00210880:
i) under Section 8.2.2.3(d), grant a variance of 0.5 m to reduce the minimum front yard setback from 7.5 m to 7.0 m; ii) under Section 8.2.2.3(f), grant a variance of 1.37 m to reduce the minimum side yard setback from 3.5 to 2.13 m….”
Seconded by James Evans.  Carried.

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DEVELOPMENT OFFICER’S REPORT DATED AUGUST 26, 2003 RE:  APPLICATION FOR TENTATIVE SUBDIVISION APPROVAL – JUNE GARLAND – FLORENCE DRIVE, PHASE 3, PANORAMIC ESTATES SUBDIVISION
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 There was no one present speaking in favor of or against this Application.
The following motion was then made:
“…moved that the Planning Advisory Committee recommend to Council the acceptance of $77.82 as Money in Lieu of Land for  Public Purposes for the addition of 5 lots in Phase 3, Panoramic Estates Subdivision, subject to:
a) final review and recommendation from the Town Engineer on design changes reflected in Plans and Profile Garfield Street Drawing 4-2, as prepared by ADI Limited dated August 8, 2003….”
Seconded by Jim Burke.  Carried.
ADJOURNMENT
  Ralph Stevens moved to adjourn at 9:01 p.m.
Seconded by James Evans.  Carried.

Respectfully submitted,

Larry Chapman
P.A.C. Chairman
Laylia Nice,
P.A.C. Scretary