PAC Minutes – September 21, 2009

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CALL TO ORDER
The Town of Grand Bay-Westfield Planning Advisory Committee met for a regular meeting on Monday, September 21, 2009 at 8:02 p.m. with Chairman, Ralph Stevens presiding.
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RECORD OF ATTENDANCE
All Members were present.
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PLANNING ADVISORY COMMITTEE MINUTES OF SEPTEMBER 8, 2009
“… moved by Ron Daigle to accept as presented the September 8, 2009 Planning Advisory Committee Minutes….”
Seconded by Linda Estabrooks. Carried.
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(A) REGULAR COUNCIL MINUTES OF AUGUST 10, 2009
(B) SPECIAL COUNCIL MINUTES OF AUGUST 18, 2009
“… moved by James Evans to receive and file the August 10, 2009 Regular Council Minutes and August 18, 2009 Special Council Minutes.…”
Seconded by Jim Burke.  Carried.
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CHAIRMAN’S REMARKS
No remarks.
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DECLARATION OF CONFILCT OF INTEREST
None.
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MEMO FROM TOWN MANAGER DATED SEPT. 15, 2009  RE: 2010 BUDGET
(A) DEVELOPMENT OFFICER’S REPORT DATED SEPT. 17, 2009
“…moved by Jim Burke that the Planning Advisory Committee submit the following budget figure of $9,000.00 for expenses of the Committee for the year 2010;
Maximum Honorarium for P.A.C. Members $3,600.00
Maximum Honorarium for P.A.C. Secretary $3,360.00
Consultants, Legal Advice, contingency  $1,500.00
Supplies and Expenses   $540.00
TOTAL   $9,000.00….”
Seconded by Cllr. Bev Day.  Carried.
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APPLICATION FOR VARIANCE  RE: MATTHEW FOSTER – 421 NEREPIS ROAD
(A) DEVELOPMENT OFFICER’S REPORT DATED SEPT. 17, 2009   Applicant, Matthew Foster was present with regard to his Application for Variance to increase the maximum area of accessory buildings on his property, thereby increasing the allowable limit stated in the By-law by 22.3 m² (240 sq. ft.).
Mr. Foster informed the Committee that he had nothing to add to is Application, however, advised the following:
* His proposal is for the construction of a wood shed to hold and shelter fire wood for his Wood Doctor;
* he cut 16 cord of wood last year and has already cut 8 cord this year;
* this structure will consist of a roof, three walls and a ground floor;
* he plans to ground the structure with 15 sauna tubes.
When the Committee questioned Mr. Foster as to what materials he would be using for the construction of the walls of his wood shed, he stated that he did not know what was allowed and was looking to the Committee for guidance.
The Committee advised Mr. Foster that a Variance of this magnitude is not normally granted and that his is considerably over the allowable limit by approximately 30%.
There was no one present speaking in favor of or against this Application.
“…moved by Chyann Kirby that the Planning Advisory Committee approve the Request for Variance to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 112, to increase the maximum area permitted for accessory buildings by 22.3 m² from the required 75 m², for the construction of a wood shed located at 421 Nerepis Road, PID No. 30096044; subject to:
a)  the structure be three sided with lattice walls, to be used for the purpose of wood storage only….”
Seconded by Jim Burke.  Motion carried with one (1) Nay Vote.
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APPLICATION FOR VARIANCE RE: PETER JOHNSON – 31 JUNE AVENUE
(A) DEVELOPMENT OFFICER’S REPORT DATED SEPT. 17, 2009
Applicant, Peter Johnson was not present.
There was no one present speaking in favor of or against this Application.
“…moved by Ron Daigle that the Planning Advisory Committee approve the following Variance Request to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 112, in the amount of 2.5 m, to reduce the front yard set back from 7.5 m to 5.00 m for the proposed dwelling, as shown on the submitted site plan at 31 June Avenue Drive, PID No. 30262778.…”
Seconded by Linda Estabrooks.  Carried.
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APPLICATION FOR VARIANCE RE: ROB BEAULIEU – 9 SUNSET CRESCENT
(A)  DEVELOPMENT OFFICER’S REPORT DATED SEPT. 17, 2009
Applicant, Rob Beaulieu was present with regard to his Application for Variance to reduce the rear yard setback for an accessory building in the amount of 0.585 m from the required 1.5 m setback.
Mr. Beaulieu advised the Committee of the following:
* He is requesting a Variance to place the garage closer to the property line in order to do maintenance and to be able to drive around his house;
* was unsure if the variance requested included the overhang of the eaves;
* he would like to preserve a big beautiful tree on the property.
The Development Officer advised Mr. Beaulieu that the Variance requested included the overhang of the eaves.
There was no one present speaking in favor of or against this Application.
“…moved by Jim Burke that the Planning Advisory Committee approve the following Variance Request to the Town’s Zoning By-law, Town of Grand Bay-Westfield By-law No. 112, in the amount of 0.585 m, to reduce the rear yard set back from 1.5 m to 0.915 m for the proposed Garage (accessory Building), as shown on the submitted site plan at 9 Sunset Crescent, PID No. 30128953.…”
Seconded by Ron Daigle.  Carried.
APPLICATION FOR VARIANCE RE: GERALD SMITH – 6 BROOKDALE AVENUE
(A) DEVELOPMENT OFFICER’S REPORT DATED SEPT. 17, 2009
(B) LETTER RECEIVED FROM DON MOFFATT SEPT. 15/09
Applicant, Gerald Smith was present with regard to his Application for Variance to reduce the frontage for the construction of a single family dwelling to 10.59 m from the required 23 m minimum.
Upon Mr. Smith’s request, a copy of Don Moffatt’s letter was given to him for his perusal.
Mr. Moffatt stated in his letter the following reasons why he was not in favor of this Variance:
* He would not like to see the trees removed that separate both properties;
* the trees prevent the full view of Mr. Smith’s property, which he deems to be unsightly due to the junk in the yard;
* the removal of the trees would reduce the value of his home.
Mr. Smith then responded to Mr. Moffatt’s letter and advised the Committee as follows:
* the wood in the yard has been moved and the old cars have been removed;
* he plans to subdivide his land for the construction of a single dwelling which he plans to sell;
* the Variance requested is for the driveway;
* he plans to demolish the existing garage.
The Committee stated to Mr. Smith that since this is a large Variance request, (as he is asking for one half the frontage that is required), that prior to the CommitteeThHe  coming to a resolution on the matter, he meet with the Development Officer to determine what other possible options are available to him.
There was no one present speaking in favor of or against this Application.
“…moved by Ron Daigle that the Planning Advisory Committee Table this Application for Variance, until such time the Applicant has met with the Development Officer to determine other options available….”
Seconded by Cllr. Bev Day.  Carried.
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ADJOURNMENT
“… moved by Jim Burke to adjourn at 8:34 p.m..…”
Seconded by Cllr. Bev Day.  Carried.

Respectfully submitted,

Ralph Stevens,                                                                                Laylia Nice,
Chairman                                                                                        PAC Secretary