BID NUMBER T01-2012

T E N D E R

Sealed tenders addressed to:                        Sandra Gautreau
Town Manager
Town of Grand Bay-Westfield
609 River Valley Drive
PO Box 3001
Grand Bay-Westfield, NB
E5K 4V3

and marked on the envelope:

“TENDER VACUUM STREET SWEEPING SERVICES”

BID NO. T01-2012

Will be received until 11:00 am Wednesday March 21, 2012 FOR VACUUM STREET SWEEPING SERVICES IN THE TOWN OF GRAND BAY-WESTFIELD.

Tender Documents and Specifications are available from the Town Manager, at the Town Office, 609 River Valley Drive.

Tenders will be opened publicly in the Council Boardroom, Town Office immediately following the tender closing time.

The lowest or any tender not necessarily accepted.


VACUUM STREET SWEEPING

SERVICES

2012

 

SCOPE OF WORK

The Contractor shall, at its own expense and at such times as set out, provide street sweeping services in accordance with the following provisions:

 

1.            The Contractor shall provide street sweeping services beginning no later than April 23, 2012 and ending at the latest by May 26, 2012.  Work may be performed on all days of the week excluding Sunday.

 

2.     Equipment is not allowed to operate between the hours of 12:01 a.m. and 7:00 a.m.

 

3.       All sand from shoulder to shoulder, curb to curb, or curb to shoulder shall be picked up by a vacuum sweeperand removed from the roadway and disposed of at a designated disposal site listed in Section 8.

 

4.       Street sweeping services provided by the contractor will be provided on all streets listed in Schedule “A” attached.

 

The contractor shall submit to the Town daily, a list of streets swept the previous day which the contractor considers completed.  Submission to be either by fax or email.  The Town will inspect the streets and advise whether they are acceptable or require additional sweeping.

 

5.         Street sweeping services shall start on Route #177 (River Valley Drive/Nerepis Road) from Southern Boundary (Saint John Boundary) heading north to the Northern Boundary, then the Contractor will proceed to Colonel Nase Boulevard then to other streets as listed in Schedule “A” from the Southern Boundary to the Northern Boundary of Grand Bay-Westfield.

 

In addition to all streets listed in Schedule “A” the following areas are included for sweeping services and considered incidental:

 

1.         paved parking areas  at 609 River Valley Drive, (Town Office);

2.         paved parking areas across from the Town office on east side of Route 177
(River Valley Drive);

3.         paved parking areas and paved access to 293 Nerepis Road, (Fire Station No. 2);

4.         paved parking areas at 4 Ferry Road, (River Centre);

5.         Community Express Bus paved parking lot just south of Arena off of
River Valley Drive.

 

6.       The Works Commissioner will have the authority to add or remove any street from the tender.

 

7.            Street sweeping services will be provided to other streets not listed in Schedule “A” or special areas as designated by the Works Commissioner under section 6 from time to time as extra work at the tendered price per lane kilometer stated in the tender.

 

8.            The Contractor will dispose of winter sand at the following designated disposal sites:

1.    Upper area of Salt Shed site on Shannon Road;

2.            area at Fire Station #2, 293 Nerepis Road;

3.            or any other area designated by the Works Commissioner.

 

9.            The Contractor shall submit on the attached form to the Town a description of each piece of equipment including license number, and proposed use of each piece of machinery in carrying out the terms of this work as part of the tender submission.

 

10.     If the Contractor experiences difficulty or problems which prevent the terms of this contract from being fulfilled, the Contractor shall notify the Town immediately.

 

11.         The Contractor shall be responsible to provide dust control, and safety signage or flagging as required. The Contractor will be responsible to provide its own water supply for dust control.  Noting that the municipality has no public water system meaning brooks or the St. John River are the only local water supplies.

 

12.         The duration of the contract is for a one year period from:

 

1.            April 23, 2012 to May 26, 2012;

2.            RENEWAL:             The Town reserves the right to extend this contract for an additional two years (2013 and 2014) upon mutual consent and agreement of the Town and the vendor.  The renewal will be subject to the same Terms and Conditions.

 

Renewal to be agreed to before February 1st 2013 for the first renewal year with corresponding start date of April 22, 2013 and finish date of May 25, 2013.

 

Renewal for the second year to be agreed to before February 1, 2014 with corresponding start date of April 21, 2014 and finish date of May 24, 2014.


 

BID NUMBER T01-2012

T E N D E R

 

Sealed tenders addressed to:                    Sandra Gautreau

Town Manager

Town of Grand Bay-Westfield

609 River Valley Drive

PO Box 3001

Grand Bay-Westfield, NB

E5K 4V3

 

and marked on the envelope:

 

“TENDER VACUUM STREET SWEEPING SERVICES”

BID NO. T01-2012

Will be received until 11:00 am Wednesday March 21, 2012 FOR VACUUM STREET SWEEPING SERVICES IN THE TOWN OF GRAND BAY-WESTFIELD.

 

Tender Documents and Specifications are available from the Town Manager, at the Town Office, 609 River Valley Drive.

 

Tenders will be opened publicly in the Council Boardroom, Town Office immediately following the tender closing time.

 

The lowest or any tender not necessarily accepted.

 

 

Bruce Gault, P. Eng.

Works Commissioner

 

WARNING:  ELECTRONICALLY TRANSMITTED BIDS WILL NOT BE ACCEPTED


 

BID NUMBER T01-2012

TENDER

TERMS AND CONDITIONS:

 

1.            TENDER PRICE IS TO EXCLUDE H.S.T.  IF YOU ARE NOT REGISTERED FOR PURPOSES OF H.S.T. THEN YOUR SUBMITTED QUOTE WILL INCLUDE ALL TAXES INCLUDING H.S.T., IF APPLICABLE.

 

2.            THE TOWN DOES NOT LIMIT ITSELF TO ACCEPTING THE LOWEST OR ANY TENDER SUBMITTED AND THE TOWN DOES RESERVE THE RIGHT TO AWARD IN ANY MANNER DEEMED TO BE IN THE TOWN’S BEST INTEREST.

 

3.            WITHIN 10 DAYS OF NOTIFICATION OF AWARD THE SUCCESSFUL BIDDER SHALL SUBMIT TO THE TOWN OF GRAND BAY-WESTFIELD A SECURITY DEPOSIT IN THE FORM OF A CERTIFIED CHEQUE IN THE AMOUNT OF $3,000 PAYABLE TO THE TOWN OF GRAND BAY-WESTFIELD.  IN THE EVENT THE SUCCESSFUL TENDERER FAILS TO ACCEPT THE ORDER OR DOES NOT EXECUTE OR COMPLY WITH THE WORK AS DESCRIBED IN THE SCOPE OF WORK WITHIN THE TIME(S) STATED IN THE TENDER, THE BID DEPOSIT WILL BE FORFEITED IN WHOLE TO THE TOWN OF GRAND BAY-WESTFIELD.

 

4.            THE TOWN WILL ISSUE A WORK ORDER TO THE SUCCESSFUL BIDDER TO PERFORM THE WORK DESCRIBED IN THE SCOPE OF WORK.

 

5.            BID DEPOSIT SUBMITTED BY THE SUCCESSFUL BIDDER WILL BE HELD BY THE TOWN OF GRAND BAY–WESTFIELD UNTIL THE COMPLETION OF THE CONTRACT OBLIGATIONS.

 

6.         REJECTION OF TENDERS:  A tender submitted for this contract shall be rejected and the tender shall not be considered if the tender is:

 

a)        not properly signed by the tenderer;

 

b)        does not contain the tender price, written in words;

 

 

c)         does not have the words “dollars” and, where applicable, “cents” set out in the written item bid;

 

d)         contains any form of qualification, unless the tender documents otherwise provide, or any unsolicited alternative to the tender;

 

e)         does not contain a bid for each item required to be bid;

 

f)          contains a bid on an item not included in the bid form;

 

g)         not contained in an envelope having on the face of it the name      of the tenderer and identification of the contract for which the       tender is submitted;

 

h)        does not contain all addenda issued to prospective tenderers,          each signed by the tenderer;

 

i)          the second one submitted by the same tenderer, in which case        all tenders submitted by that tenderer shall be rejected;

 

j)          made by a tenderer not listed as having received tender      documents;

 

k)        contains an amendment in the tender not in accordance with         paragraph 8 hereinafter;

 

l)          omits any document required by or fails to comply with any            provisions of the tender documents;

 

m)       otherwise materially deviates from accepted tendering practices;

 

n)        electronically submitted.

 

7.         EXAMINATION OF THE SITE:  The Contractor shall examine and become familiar with the job and site conditions.  He may wish to conduct or furnish himself with those tests so required to complete and tender the project and to satisfy himself of the local site conditions.  The responsibility for all such costs will be the sole responsibility of the Contractor.  The Contractor may request a meeting with the Town’s representatives or agent to discuss the scope of work, prior to submitting his tender.

 

8.         ISSUE OF ADDENDA:  The Town shall issue all addenda to this contract to all tenderers on the official list of tenderers.  The Town shall issue all changes in writing for review by each contractor, by ensuring that a letter, or facsimile telecopier copy, clearly identified on its face, the Bid Number and the tender being amended.  The tender submitted by the contractor at closing time must contain all addenda issued and be signed by the tenderer.

 

9.         AMENDMENTS TO TENDERS:  The person who has signed an original tender may amend it after it has been submitted to the Town of Grand Bay-Westfield by ensuring that a letter, or facsimile telecopier copy, clearly identified on its face, the Bid Number and the tender being amended before the time stipulated for tender opening.  An amendment of tender shall not disclose the amended total tender price but shall show:

 

a)   the amount to be added to or subtracted from the tender price in the case of a lump sum contract; or

b)   the information that is missing from the original tender submission.

 

10.       NOTIFICATION OF SUCCESSFUL TENDERER:  The Town of Grand Bay-Westfield shall, within twenty-one days of the public opening of the tenders for the work, notify the successful tender by mail or a hand delivered letter that he is the successful tenderer and issue a work order for Street Sweeping Services to be completed for the Town of Grand Bay-Westfield per the scope work.

 

The successful tenderer notified in accordance with this section shall, within ten days of notification; provide proof of insurance coverage of the type and in the amount of $1,000,000 minimum.

 

11.       A tender is binding on the person submitting the tender until such time as he receives formal notification by facsimile, personal service, or registered mail of the rejection of his tender, but in no case shall a tender be binding on an unsuccessful Tenderer for more than 21 days from the date of the Public Tender Opening.

 

12.         ALL QUESTIONS RELATED TO THIS TENDER ARE TO BE DIRECTED TO BRUCE GAULT, WORKS COMMISSIONER, PHONE 1-506-738-6422.  All inquiries are to be made in writing.  Any and all inquiries may not be answered directly.

 

13.       RENEWAL:                       The Town reserves the right to extend this contract up to an additional two years (2013, 2014) upon mutual consent and agreement of the Town and the vendor.  The annual renewal will be subject to the same Terms and Conditions and must be completed before February 1st, of each renewal year.

 

Item

No.

Description

Quantity

Lane Kilometers

Price per Lane Kilometers

Total

(Excluding HST)

 

   

1.

Vacuum Street Sweeping Services, inclusive of all Equipment, Labour and Materials for year 2012

128.9278

$_____________ $_____________

2012 TENDER PRICE $                                     

TENDER PRICE OF                                 THOUSAND                                               

 

HUNDRED AND                                        DOLLARS AND                                        

 

                                                                        CENTS.

 

THE UNDERSIGNED HEREBY AGREES TO SUPPLY THE SERVICES AWARDED, AT THE PRICE QUOTED AND IN ACCORDANCE WITH THE SPECIFICATIONS AND THE TERMS AND CONDITIONS OF THIS TENDER.

 

SIGNED:                                                                                                                  

COMPANY:                                                                                                             

ADDRESS:                                                                                                              

                                                                                                           

TITLE/POSITION:                                                                                                           

DATE:                                                                                                                      

H.S.T. REGISTRATION NO:                                                                  

 


 

 

The following is a list of work of a similar nature completed by the tenderer.

 

 

1.                                                                                                                                            

Job                                                                   Year                             Value

 

                                                                                                                                               

Owner                                      Contact                                                Phone

 

 

2.                                                                                                                                            

Job                                                                   Year                             Value

 

                                                                                                                                               

Owner                                      Contact                                                Phone

 

 

3.                                                                                                                                            

Job                                                                   Year                             Value

 

                                                                                                                                               

Owner                                      Contact                                                Phone

 

The following is a list of vacuum sweeping equipment which the tenderer agrees to provide, to complete the work in an efficient manner and within the time allowed.

 

Make and Description            Year           Capacity              Condition

 

                                                                                                                                               

 

                                                                                                                                               

 

                                                                                                                                               

 

                                                                                                                                               

 

 


 

 
The following is a list of Addenda that has been received by the tenderer:

 

Addendum No.                        Dated                             Date Received