TOWN
OF GRAND BAY-WESTFIELD
REQUEST FOR PROPOSALS
PREPARATION OF MUNICIPAL PLAN BY-LAW
AND ZONING BY-LAW
The Town of Grand Bay-Westfield is interested in receiving proposals from qualified planning consultants for the preparation of a Municipal Plan By-law and Zoning By-law for our community.
The Town is seeking a qualified planning consultant to review the existing Municipal Plan By-law and associated planning by-laws, (zoning, subdivision, building, etc.), to conduct interviews and/or surveys with various Stakeholder Groups, Town Administration, Council, the Town Planning Advisory Committee, and other interested groups, and to present the Municipal Plan By-law and Zoning By-law to the public throughout the approval process.
Proposal information including plans, by-laws, and tender forms may be picked up at the Municipal Office, 609 River Valley Drive.
Proposals addressed to Sandra Gautreau, Town Manager, Town of Grand Bay-Westfield, PO Box 3001, Grand Bay-Westfield, NB E5K 4V3, identified on the envelope as “Proposal for Preparation of a Municipal Plan By-law and Zoning By-law – Town of Grand Bay-Westfield”, will be received until closing time, 4:00 pm, Friday September 29, 2000. Proposals must be clearly marked with the closing date and time on the outside of the envelope.
Proposals will be opened publicly immediately following the closing
time in the Board Room of the Grand Bay-Westfield Centrum, 609 River Valley
Drive, Grand Bay-Westfield, NB.
Sandra Gautreau
Town Manager
REQUEST FOR PROPOSALS
PREPARATION OF MUNICIPAL PLAN BY-LAW
AND ZONING BY-LAW
Proposal Document (Includes Plans, By-laws & Tender Forms)
The Town of Grand Bay-Westfield is requesting proposals from qualified planning consultants for the preparation of a Municipal Plan By-law and Zoning By-law for our community.
The new Town of Grand Bay-Westfield was formed on January 1, 1998 with the amalgamation of the former Town of Grand Bay and the former Village of Westfield. It comprises a population of approximately 4,880 with 1,775 households. The Town covers an area of roughly 6000 hectares and has 48 kilometres of municipal roads and 33 kilometres of provincial roads.
The community is primarily residential, consisting of single and two-family dwellings, in both urban and rural areas. There are some multi-family units as well as one mobile home park. The additional zone classifications include light industrial, central commercial, institutional, park, recreational- residential, green belt, gravel pit and environmental protection areas.
The study leading up to the preparation of a new Municipal Plan By-law will require the review of the existing Municipal Plan By-law and associated planning by-laws. A new municipal plan document pursuant to Section 23 and other relevant sections of the Community Planning Act of the Province of New Brunswick, will encompass the current and future land use characteristics and reflect the needs of the enlarged community. The new Municipal Plan By-law will be established in concert with recommendations for specific changes that will be required to the existing planning by-laws. The new Zoning By-law will be established in concert with the new municipal plan and incorporate all specific recommendations for changes to the existing draft By-law #215.
The selected consultant will be required to conduct interviews and/or surveys with various stakeholder groups, such as developers, business community leaders and other various interest groups. Input must be sought from Town Administration, Council and the Town Planning Advisory Committee, as well as other Committees of Council. The consultant will be expected to present the Municipal Plan By-law and Zoning By-law to the public for its input throughout the approval process meeting all legal requirements of the Act.
The preparation of the Municipal Plan By-law shall be based on, but not be limited to the following studies:
1. identify land use patterns to ensure sufficient land is available for the various uses;
2. identify topographical and/or environmental constraints;
3. identify improvements for the road network, with recommendations on improving both the vehicle and pedestrian traffic flow in the network;
4. examine existing municipal services, including sewer, protective services and recreational facilities, identifying future needs and areas for improvements;
5. recommend improvement of the economic base of the Town, based on examination of existing commercial, industrial, home occupation and tourism services;
6. survey the existing land use and land supply, giving consideration to cost of servicing, land use conflict and land supply, the report will establish zones for the future of undeveloped land;
7. examine the population by using trends and latest census figures to predict demographics over a 10 to 15 year period; and
8. survey housing stock by type and condition, with recommendations
for future needs to accommodate various groups, such as senior citizens,
single parent families, first time homeowners, etc.
The Municipal Plan By-law shall contain policy and proposal statements in accordance with section 27 of the Community Planning Act and in conjunction with the above noted studies and the 5 year capital budget, including but not be limited to the following:
i) development and use of land in the municipality;
ii) the conservation and improvement of the physical environment;
iii) the control and abatement of all forms of pollution of the
natural environment;
iv) the development of communication, utility, and transportation
systems;
v) the reservation and projected use of land for municipal purposes;
vi) the provision of municipal services and facilities, including:
a sewerage collection,
treatment and disposal,
b. water supply and distribution,
c. garbage disposal,
d. education and cultural institutions,
e. recreational facilities, parks,
playgrounds and other public open spaces,
f. fire and police facilities,
g. cemeteries and crematoria,
h. urban renewal,
i. housing,
j. preservation of buildings and
sites of historical interest, and
k. facilities for the provision of
health and social services;
vii) the co-ordination of programs of the Council relating to the
economic, social and physical development of the municipality.
The proposal submitted by each proposer shall be bound on A4 (8
½” x 11”) paper. The text shall be single spaced and printed
on one side of the page only, with 2.5 cm. margins at the top, bottom and
sides. The font shall be no smaller than 12 point. In order
to provide opportunity for a consistent evaluation, each proposer’s submission
should follow the format outlined as closely as possible:
1) cover letter (1 page maximum);
2) table of contents;
3) proposal information, methodology and approach (20 page maximum);
4) proposed cost structure, including information on additional
fees, per diems, rates, etc;
5) attachments, references, résumés.
It is necessary, however, to ensure that your proposal provides information on the following:
1) description of approaches and methodology, sources of information and types of surveys to be carried out;
2) an outline of the study process, including proposed schedule for the work and completion date;
3) details on how the public will be involved, including the number of public meetings;
4) cost information should include estimate of all costs (exclusive of H.S.T.) including advertising, public meetings, printing, and all other incidentals associated with the project including registering plan in Registry office after Minister’s approval; and
5) general information on your firm and its experience with municipalities, and in particular preparation of municipal plan by-laws; details on the staff who will be assigned to work on the town project, including their experience and roles in the review.
Twenty (20) copies of the draft report and twenty-five (25) copies of the final report will be required.
The Town requests six (6) signed copies of your proposal, along with the attached waiver, for the preparation of the Municipal Plan By-law and Zoning By-law and they must be submitted by 4:00 pm, Friday September 29, 2000.
Sandra Gautreau
Town Manager
PO Box 3001
Grand Bay-Westfield, NB
E5K 4V3
Proposals must be clearly identified on the envelope as “Proposal
for Preparation of a Municipal Plan By-law and Zoning By-law – Town of
Grand Bay-Westfield”, and also the closing date and time must be clearly
marked on the outside of the envelope.
Proposals may be hand delivered to the Town of Grand Bay-Westfield, Municipal Office, 609 River Valley Drive, Grand Bay-Westfield, NB. Faxed copies will not be accepted.
A package of the following is available from the Town Manager’s office:
1. Municipal Plan By-law, Division I and II
2. Zoning By-law, Division I and II
3. Subdivision By-law for Town of Grand Bay
4. Subdivision By-law for Village of Westfield
5. Building By-law
6. Draft Zoning Bylaw #215
Copies of by-laws or plans not listed are available at the Town Office upon payment of a nominal photocopying charge. Appendices “A”, “B” & “C” provide a list of all existing by-laws from the two former communities and a list of new by-laws adopted by the Town of Grand Bay-Westfield.
Immediately following the closing time, proposals will be publicly opened in the Grand Bay-Westfield Centrum Building. Only the names and addresses of the proponents will be made public at that time. No other information about the proposals will be disclosed until after an award, if any, has been made.
The Town of Grand Bay-Westfield does not, by virtue of this proposal
call, commit to an award of this proposal, nor does the Town limit itself
to accepting the lowest price or any proposal submitted, but reserves the
right to award this proposal in any manner deemed to be in the Town’s best
interest.
EVALUATION CRITERIA
Name of Proposer:
______________________________
| ITEM | SCORE | DESCRIPTION | SCORE |
| Municipal Plan
Background Document |
15
|
Description of topics to be covered and how report is to be prepared and presented; include time table. | |
| Consultation Process | 15 | Approach and number of meetings to be held; include time table. | |
| Work Plan | 15 | Describe method of integration of study components and coordination of public, staff, Council, and include time table. | |
| Development of Municipal Plan | 15 | Describe legal requirements to be achieved and time table for presentations to public & Council. | |
| Update of Planning By-laws | 10 | Describe process for recommendation of updates to Planning By-laws, as well as and implementation process of new Zoning By-law, including time table. | |
| Team Experience | 10 | Describe relevant experience and capabilities including technical ability and similar projects. Résumés of all team members to be provided. | |
| Similar Previous Projects | 10 | Describe similar projects including size of municipality, relevance and scope of work provided and satisfaction of product. | |
| Overall Presentation | 5 | Demonstrate confidence in projected results and ability to cover all Request for Proposal components. | |
| Budget | 5 | Describe consistency with meeting objectives. Town does not limit itself to accepting the lowest price submitted. |
REQUEST FOR PROPOSALS
PREPARATION OF MUNICIPAL PLAN BY-LAW & ZONING BY-LAW
TOWN OF GRAND BAY-WESTFIELD
WAIVER
The undersigned declares that the only persons interested in this
request for proposal are principals as named herein as such; that this
bid is made in good faith, without fraud, collusion or connection with
any other person bidding for the supply of these goods and/or services;
that he/she has carefully examined the specifications for this bid and
made all the necessary inquiries, that from his/her knowledge thus obtained,
agrees that upon notice that this proposal will be accepted by the Town,
he/she will supply the goods and/or services in accordance with the attached
specifications.
Signature
Name (please print)
Company
Date