BRUNDAGE POINT RIVER CENTRE RENTAL AGREEMENT
ENACTED JUNE 25, 2007
| 1. | Bookings are to be on a first come first serve basis and are to be made through |
| the River Centre. The rental fee and damage deposit are to be paid and the rental agreement signed within one week from the time the booking is made (but no later than five (5) days before the event, otherwise the booking is considered canceled. | |
| ...... | |
| 2. |
A damage deposit of $100.00 will be required for ALL rentals. |
| 3. |
In order to cancel a booking and obtain a refund of monies
paid, notice
must be given to the River Centre at least seven (7) days before the
rental
date. Otherwise, the rental fee will be forfeited. |
| 4. |
Only persons 19 years of age or older may rent the facilities. |
| 5. |
If alcoholic beverages are to be served, a license must be
obtained
from the N.B. Liquor Licensing Board. (NOTE: Alcohol is NOT to be
stored
on the premises in advance of the day of the event). |
| 6. |
All activities are to be confined to the specific area rented. |
| 7.
|
Groups will be admitted one half hour before the rental time
slot,
when possible, to allow for room set-up (NOTE: if a facility is rented
for a reception on a Saturday, decorating for the reception may be done
on Friday night, provided the facility has not been previously booked). |
| 8. |
The rental group is responsible for all equipment, including
damaged,
lost or |
| stolen items, and agrees not to hold the Town of Grand
Bay-Westfield responsible for any injury or loss
of personal belongings. The rental group covenants and agrees to
indemnify and save harmless the Town of Grand Bay-Westfield of and from
any and all manner of claims, damages, loss, costs and charges
whatsoever
occasioned to or suffered by, or imposed upon the Town or its property,
either directly or indirectly in respect of any matter or thing in
consequence
of or in connection with or arising out of the rental group’s occupancy
or use of said premises hereby demised or out of any operation in
connection
therewith or arising or in respect of any accident, damage or injury to
any person, or property, from or on account of the same. The
rental
group’s covenants for indemnity herein contained shall extend to all
damages
and claims for damage by reason of improper or faulty erections, or
construction
of structures hereafter erected or installed on or in the said premises
or in connection therewith by the rental group, her/his or its servants
or agents, and by any reason or any insufficiency in said structures
and
whether or not same have been approved by the Town, its servants or
agents. |
|
| 9. |
If equipment is brought into the facility, it is to be
removed immediately
following the event. For exceptions, contact the River
Centre.
The Town is not responsible for the safety of any items left overnight. |
| 10. |
All late time-slot rentals activities are to be completed,
building
restored to order (refer to Policy No.11) and the building vacated by
1:00
am. |
| 11.
|
On completion of activities, any supplies used are to be
cleaned and
returned to their proper places, tables cleaned off, tables and chairs
stacked in the proper location, floor swept, dishes, cutlery and
glassware
are to be cleaned and put away and garbage placed in garbage bin
located
outside of the building. |
| 12.
|
If any damage occurs to the building or site of any equipment
within,
the cost of repair or replacement will be deducted from the damage
deposit.
If the cost of said items exceeds the damage deposit, the balance will
be charged to the rental group. |
| 13. |
When through, turn off lights in rental area and in
washrooms, close
all windows, and ensure the rental premises are secure on departure. |
| 14. |
The throwing of confetti, rice, etc. is not allowed--cost of
clean
up will be deducted from damage deposit. |
| 15. |
The damage deposit can be obtained three (3) business days
after the
rental date, provided no damage has occurred. |
| 16. |
No foreign substances are to be placed on the floor, e.g.,
powdered
wax, sand, cornstarch, etc., or any other substance used for
dancing.
“Smoke” or “fog” machines are not permitted on the premises. |
| 17. |
Decorations or signs are to be attached by removable tape
only.
Tacks, nails, screws or staples are not allowed in walls or on tables
or
chairs. |
| 18. |
Washroom toilets and sinks are to be monitored to ensure they
are not
left running. |
| 19. |
If the rental group fails to complete any of the items set
out above,
cost to do so will be deducted from the
damage deposit |
| 20. |
All Town owned facilities are smoke free.
Therefore smoking
of any kind is not permitted in any Town owned facilities. |
| 21. |
The rental group shall, during the term of the rental, ensure
all the
fire exits of the said premises are kept open and free from obstruction. |
| 22. |
The rental group shall be entitled to have free use of all
parking
facilities connecting the said premises in common with others lawfully
entitled thereto, including patrons of all facilities. |
| 23. |
The rental group will not allow anything to be done or permit
anything
to be |
| carried on upon the said premises which is illegal and may
cause any increased premium for fire insurance on the
said premises, or which may make void or voidable any policy of
insurance,
but in such event the rental group shall thereupon pay to the Town, on
demand as additional rent, an amount equivalent to the difference
between
the current premium and the increased premium. |
|
| 24. |
Any deviation from the policies herein established shall be
referred
to the Town Manager. |
| Enacted June 25, 2007
I, _________________________, a member of
________________________________ Have hereby read and understand all policies herein; have paid
the rental
fee and damage deposit as laid out by
Grand Bay-Westfield Town Council and agree to abide by the above
conditions
on Any group or person that fails to provide complete and honest information in respect to their intended use will have their contract canceled, and will lose all money on deposit. The Town reserves the right to cancel the contract at any time for any breach of a term of this contract. _________________________ Rental Fee: ($__________) Paid On: _______________ *FOR TOWN USE ONLY* The facility was found in the following condition after rental
date:
_______________________________________ __ We have found the said facility to be in good condition with no damage, and authorize the release of the damage deposit. __ Damage has occurred as noted above, and the Town of Grand Bay-Westfield has been duly reimbursed for the damage. ______________________________
_____________________________ |
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