September 10, 2007 Minutes
1.  CALL TO ORDER - 7:30 PM
The Town off Grand Bay-Westfield met in a Regular Session on Monday, September 10, 2007 with Mayor Losier presiding.
.........
2. RECORD OF ATTENDANCE
Deputy Mayor Murphy, Councillor Little,  Councillor Day and Councillor Evans were in attendance.  Councillor McGowan was absent.

Councillor Day moved to pay Councillor McGowan in her absence.

Seconded by Deputy Mayor Murphy.  Carried.
 
3.  APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Day moved to table item no. 6.1 - Presentation by Bertis Sutton, Town Representative, Imperial Theatre to the September 24, 2007 agenda.

 Seconded by Councillor Evans.  Carried unanimously.
 
4. 
 
 
 		 DISCLOSURE OF CONFLICT OF INTEREST

None
 
5. 
 
 
 		 PUBLIC HEARINGS 

None
 
6.
 		 PUBLIC PRESENTATIONS
 
6.1 PRESENTATION BY BERTIS SUTTON, TOWN REPRESENTATIVE - IMPERIAL THEATRE
Deferred to September 24, 2007 agenda.
 
6.2 PRESENTATION BY ED BETTS, TOWN REPRESENTATIVE - TRADE & CONVENTION CENTRE
Ed Betts, Town Representative, Trade & Convention Centre presented Council with information on the operations of the Trade & Convention Centre from October 2006 until September 2007.

 Deputy Mayor Murphy moved to receive verbal presentation by Mr. Betts, Town Representative for Trade & Convention Centre.

 Seconded by Councillor Day.  Carried.

 Mayor Losier thanked Mr. Betts on behalf of Council for his dedicated service as Town Representative for Trade & Convention Centre.
 
7. 
 		 MINUTES 
 
7.1 MINUTES OF REGULAR COUNCIL MEETING OF AUGUST 13, 2007
Deputy Mayor Murphy moved to adopt the minutes of the Regular Council Meeting of August 13, 2007 as presented.

 Seconded by Councillor Day.  Carried.
 
7.2  MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JULY 3, 2007
Councillor Day moved to receive and file Minutes of Planning Advisory Committee Meeting of July 3, 2007.

 Seconded by Councillor Evans.  Carried.
 
7.3 MINUTES OF TOURISM COMMITTEE MEETING OF JULY 17, 2007
Deputy Mayor Murphy moved to receive and file minutes of Tourism Committee Meeting of July 17, 2007.

 Seconded by Councillor Day.  Carried.
 
7.4 TELEPHONE POLL OF AUGUST 14, 2007
RE:  AUTHORIZATION FOR DEMAND LOAN - TRANSPORTATION SERVICES

Councillor Day moved to ratify Telephone Poll of August 14, 2007 Re:  Authorization for Demand Loan - Transportation Services.

 Seconded by Deputy Mayor Murphy.  Carried.
 
8. BILLS FOR PAYMENT
Councillor Day moved to pay Bills for Payment enbloc for a total of $115,587.13 and Bills for Ratification for a total of $114,129.89; grand total of $229,717.02.

Seconded by Deputy Mayor Murphy.  Carried.
 
9. CONSENT AGENDA 
a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR SEPTEMBER 10, 2007
b) BUILDING INSPECTOR’S REPORT FOR AUGUST 2007
c) RECREATION DIRECTOR’S REPORT FOR AUGUST 2007
d) DOG CONTROL REPORT FOR AUGUST 2007
e) WORKS DEPARTMENT REPORTS FOR JULY, AUGUST 2007
f) RIVER CENTRE MANAGER’S REPORT FOR AUGUST 2007

Councillor Evans moved to receive and file the following Consent Agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Listing for September 10, 2007
b) Building Inspector’s Report for August 2007
c) Recreation Director’s Report for August 2007
d) Dog Control Report for August 2007
e) Works Department Reports for July, August 2007
f) River Centre Manager’s Report for August 2007.

 Seconded by Councillor Day.  Carried.
 
10. BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of August 13, 2007

         None
 
11.
 
 
 		 DELEGATIONS 

 None
 
12.
 
 
 		 PETITIONS 

 None
 
13.
 
 
 		 BY-LAWS 

 None
 
14. 
 
 
 		 NOTICE OF MOTIONS

 None
 
15.
 
 
 		 REPORTS 

 None
 
16. CORRESPONDENCE OF AUGUST 22, 2007 FROM STEPHANIE B. PATTERSON, P. ENG., 
GODFREY ASSOCIATES LTD. RE:  PROGRESS INVOICE NO. 1, PROJECT NO. 010-128, STORM SEWER - ROUTE NO. 177 - 2007 DESIGNATED HIGHWAY PROGRAM

 Councillor Day moved to approve payment of Progress Invoice No. 1, Project No. 010-128 Storm Sewer - Route No. 177 - 2007 Designated Highway Program per correspondence of August 22, 2007 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd.

 Seconded by Councillor Little.  Carried.
 
17. WORKS COMMISSIONER’S REPORT OF SEPTEMBER 5, 2007
RE:  LETTER OF JULY 10, 2007 FROM DAVID COGSWELL, P. ENG., DIRECTOR, DEPARTMENT OF TRANSPORTATION RE:  2008 IMPROVEMENTS TO PROVINCIALLY DESIGNATED HIGHWAYS

Councillor Evans moved to adopt the Designated Highway 5 Year Plan 2008 - 2012 per Works Commissioner’s report of September 5, 2007 and forward the Plan to the Department of Transportation and also to forward a copy to MLA Keir.

 Seconded by Deputy Mayor Murphy.  Carried.
 
18. TOWN MANAGER’S REPORT OF SEPTEMBER 4, 2007
RE:  PROPOSED TRANSFER FROM CAPITAL RESERVE FUND (SUBDIVISION)

 Councillor Evans moved to transfer $8,443.89 from the Capital Reserve Fund (Subdivision) to the General Operating Fund to cover 2007 expenditures for the River Centre Project regarding Fundy Fencing invoice number 19832 and Branscombe’s Foundry invoice number 469462.

 Seconded by Councillor Day.  Carried.
 
19. WORKS COMMISSIONER’S REPORT OF SEPTEMBER 5, 2007 
RE:  2008 RENEWAL OF VACUUM STREET SWEEPING SERVICES AGREEMENT

 Deputy Mayor Murphy moved to accept Langstroth Enterprises Limited offer to extend vacuum street sweeping services for 2008 at the 2007 rate per agreement renewal option.

 Seconded Councillor Day.  Carried.
 
20.  LETTER OF AUGUST 23, 2007 FROM HELENE PYE
RE:  REQUEST FOR APPROVAL - TERRY FOX RUN, SEPTEMBER 16, 2007/DEVELOPMENT OFFICER’S REPORT OF AUGUST 28, 2007

Councillor Day moved to approve the proposed Terry Fox Run to be held on Sunday, September 16, 2007 from Unity Park under provisions set out in the Town’s Traffic By-law No. 80, section 6(1) subject to permission and conditions of the Team Leader of the RCMP and the District Engineer of the New Brunswick Department of Transportation for the proposed route along River Valley Drive.

 Seconded by Deputy Mayor Murphy.  Carried.
 
21.  CORRESPONDENCE OF SEPTEMBER 7, 2007 FROM GODFREY ASSOCIATES LTD. 
RE:  2007 GENERAL CAPITAL STREET WORK/GAS TAX PROJECT WORK

 Deputy Mayor Murphy moved to approve additional expenditures on the Thompson Road Blind Knoll and Storm Sewer Improvement Project to be funded under 2007 General Capital and to approve asphalt re-surfacing for Thompson Road from the Blind Knoll to the intersection to River Valley Drive for an additional $20,000 under 2007 General Capital.

 Seconded by Councillor Day.  Carried.
 
22. WORKS COMMISSIONER’S REPORT OF SEPTEMBER 6, 2007
RE:  2007 SEWERAGE CAPITAL - PURCHASE OF TWO FLOATING BAFFLE CURTAINS FOR TREATMENT PLANT LAGOON

 Councillor Day moved to authorize the purchase of two floating baffles from Environectis per quotation for $24,415 plus HST which includes an allowance for a field technician to assist with installation.

 Seconded by Councillor Evans.  Carried.
 
23.  ADJOURNMENT
Deputy Mayor Murphy moved adjournment.

 Seconded by Councillor Day.  Carried.

 Time: 7:59 pm

Respectfully submitted,
Sandra Gautreau
Town Manager/Clerk
Grace Losier
Mayor

Marcia Mason
Assistant Clerk
 
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