Councillor Silliphant moved to pay Mayor Losier and Councillor Little in their absence.

Seconded by Councillor Day.  Carried.*
 

Councillor Day moved to add the following item to the agenda as number 27.a: 

27.a 2003 Salary Reviews - Permanent Non-Unionized Staff 

and to delete item number 6.2 River Valley Seniors Club Re:  2003 Donation, as they are unable to attend due to weather conditions.

Seconded by Councillor Silliphant.  Carried unanimously.*

Councillor Murphy moved to approve the revised agenda of February 10, 2003.

Seconded by Councillor Day.  Carried.*
 

5. 
 
 

6.
 

None

PUBLIC HEARINGS

 None

 PUBLIC PRESENTATIONS
 

Cst. Jeff Cole presented the RCMP Statistical Report for January 2003 on behalf of Corporal Grant.

Councillor Silliphant moved to receive and file the RCMP Statistical Report for January 2003.

Seconded by Councillor Day.  Carried.*
 

Councillor Murphy moved to adopt the minutes of the regular Council meeting of January 27, 2003 as presented.

Seconded by Councillor Silliphant.  Carried.*
 

Councillor Day moved to receive and file the minutes of the Planning Advisory Committee meeting of December 16, 2002.

Seconded by Councillor Silliphant.  Carried.*
 

Councillor Day moved to pay the Bills for Payment enbloc for a total of $1,207.50 and approve the Bills for Ratification for a total of $120,432.84, Grand Total $121,640.34.

Seconded by Councillor Silliphant.  Carried.*
 

Councillor Silliphant moved to receive and file the following Consent Agenda items:

a) Dog Control Report for January 2003
b) Building Inspector’s Report for January 2003
c) Works Department Report for January 2003
d) Volunteer Fire/Rescue Department Report for January 2003
e) Recreation Director’s Report for January 2003
f) Westfield Volunteer Ambulance Accounts Payable Information Listing dated February 10, 2003

 Seconded by Councillor Day.  Carried.*
 

11. 
 
 

12. 
 
 

13. 
 
 

14. 
 
 

15. 
 

None

DELEGATIONS

 None

PETITIONS

 None

BY-LAWS

 None

NOTICE OF MOTIONS

None

REPORTS
 

Councillor Murphy moved to accept the Town of Grand Bay-Westfield Report and Financial Statements as at December 31, 2002 as presented.

Seconded by Councillor Day.  Carried.*
 

Councillor Day moved to refer letter of January 17, 2003 from Hon. Margaret Ann Blaney, Minister of Public Safety Re:  New Design - Designated Disabled Parking Permit to the Development Officer for a report to Council.

Seconded by Councillor Silliphant.  Carried.*
 

Councillor Silliphant moved to appoint Councillor Brenda Murphy as the Town Representative to the Co-ordination Committee of the Urban Transportation Showcase Program and also to appoint Councillor Beverley Day as the Town’s alternate.

Seconded by Councillor Day.  Carried.*
 

Councillor Day moved to refer facsimile received January 23, 2003 from Kevin Fergus, PSSC River Valley Middle School Re:  Garbage Pick up to the Town Manager to forward a letter of reply to Mr. Fergus.

Seconded by Councillor Murphy.  Carried.*
 

Councillor Day moved to pay Keel Construction Ltd. $23,630.00 Re:  Wastewater Pumping Station No. 3 Replacement - George Street, Project No. 010-095, Certificate No. 2, Interim Certificate of Completion.

Seconded by Councillor Silliphant.  Carried.*
 

Seconded by Councillor Murphy.  Carried.*
 

Councillor Day moved to pay ICR General Contractors Limited $68,346.89 Re:  RCA Project No. 22277, Client Project No. 02BR-09 - Renovations to the Municipal Administration Offices - Town of Grand Bay-Westfield.

Seconded by Councillor Murphy.  Carried.*
 

Councillor Silliphant moved to receive and file Memorandum of February 4, 2003 from Planning Advisory Committee Re:  List of Planning Advisory Committee Items for 2002.

Seconded by Councillor Day.  Carried.*
 

Councillor Murphy moved to receive and file memorandum of February 4, 2003 from Planning Advisory Committee Re:  Election of Officers for 2003 with a letter of congratulations to be forwarded to Larry Chapman on his re-appointment as Chairman and Ralph Stevens on his re-appointment as Vice-Chairman.

Seconded by Councillor Day.  Carried.*
 

Councillor Silliphant moved to receive and file e-mail of October 21, 2002 from the Kidney Foundation of Canada Re:  March Drive.

Seconded by Councillor Day.  Carried.*

Deputy Mayor McGowan noted that the annual Kidney Foundation residential campaign is scheduled for March 2003 for our community and other areas.
 

Councillor Silliphant moved to transfer from the General Capital Reserve Fund an amount of $10,000 to the Town General Revenue Fund to cover the costs for a portion of the expense for the Town of Grand Bay-Westfield Municipal Plan By-law Review.

Seconded by Councillor Murphy.  Carried.*
 

Councillor Day moved the Municipality of Grand Bay-Westfield submit to the Municipal Capital Borrowing Board an application for authorization to borrow money in an amount not to exceed $250,000 for a term not to exceed five (5) years for the following purposes: 

Transportation Services - Street Upgrading - resurfacing, storm sewer, sidewalk reconstruction, and pole re-location, specifically sidewalk relocation Murray Street to southern boundary, Beach Road storm sewer Phase 2, NB Power pole re-location – Beach and Harmony, Midwood Lane – resurfacing, Maralyn Court – resurfacing, Alder Lane – asphalt surfacing, Broad Street – asphalt surfacing.

Seconded by Councillor Silliphant.  Carried.*
 

Councillor Murphy moved the Works Commissioner determine if a new 2002 half-ton truck is available off the lot for a low price and, if not, to proceed to public tender or joint purchasing for a 2003 half-ton truck with specifications to be forwarded to known dealers at the time of advertising with follow up calls to be made to the dealers to determine if a bid will be submitted; if a 2002 vehicle is available off the lot for a suitable price, Council will be consulted prior to the purchase.

Seconded by Councillor Day.  Carried.*

Councillor Murphy moved the purchase of a half-ton truck for the Works Department be paid from the General Capital Reserve Fund.

Seconded by Councillor Silliphant.  Carried.*

Councillor Day moved the Recreation Director submit a proposal and costing to Council for replacement of the boiler system with Enerplan to be engaged to analyze heating needs and create appropriate documentation.

Seconded by Councillor Silliphant.  Carried.*
 

Councillor Murphy moved to engage Godfrey Associates Ltd. to prepare a public tender for 2003 General Capital Street Upgrading as follows:

Sidewalk reconstruction
Murray Street to Southern Boundary

Beach Road Storm Sewer Phase 2

Harmony Road Storm Sewer

NB Power Pole Re-location - Beach and Harmony

Midwood Lane - resurfacing
Maralyn Court - resurfacing
Alder Road - asphalt surfacing
Broad Street - asphalt surfacing

Seconded by Councillor Day.  Carried.*
 

Councillor Silliphant moved to proceed with establishing a water source for fire protection for Beverley Hills with a proposal to be submitted to Council by the Fire Chief.

Seconded by Councillor Murphy.  Carried.*
 

Councillor Silliphant moved to proceed with a purchase for the Fire Department of an electric water pump and housing for the Westfield Crescent water source location subject to a cost estimate being submitted to Council for approval.

Seconded by Councillor Murphy.  Carried.*
 

Development Officer, Works Commissioner, Recreation Director, Fire Chief, Assistant Clerk, Confidential Secretary, Administrative Assistant, Detachment Clerk, Town Manager

and to approve a total of $1,800 for wage adjustments for non-unionized staff, at the discretion of the Town Manager.

 Seconded by Councillor Murphy.  Carried.*
 

 Councillor Silliphant moved adjournment.

 Seconded by Councillor Day.  Carried.*

 Time:  8:00 p.m.

 Respectfully submitted,

Judy Sproule
 Assistant Clerk