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REGULAR COUNCIL MEETING MINUTES MONDAY, MAY 12, 2003 |
| 1. ....... | CALL TO ORDER | ||
| The Town of Grand Bay-Westfield Council met in a regular session
on Monday, May 12, 2003 at 7:35 p.m.
with Mayor Losier presiding. |
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| 2.
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RECORD OF ATTENDANCE
All members were in attendance.
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| 3.
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APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS
Councillor Day moved to adopt the agenda of May 12, 2003 as presented. Seconded by Councillor Silliphant. Carried.
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6.
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DISCLOSURE OF CONFLICT OF INTEREST
None PUBLIC HEARINGS None PUBLIC PRESENTATIONS
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| 6.1 | PRESENTATION RE: SECOND ANNUAL GRAND BAY-WESTFIELD CANADA DAY | ||
| HALF MARATHON - JACK KEIR ATTENDING
Jack Keir, 7 Beverley Hills Drive, gave a presentation regarding the Second Annual Grand Bay-Westfield Canada Day Half Marathon noting that there were approximately 150 runners at last year’s event and charitable donations of $500 each were made to the River Valley Community Center and the River Valley Lions. Councillor Day moved to approve the proposed “Grand Bay-Westfield Half Marathon Event” to be held by the River Road Runners Club on Canada Day, Tuesday, July 1, 2003 subject to permission of the Team Leader of the RCMP and the District Engineer of the New Brunswick Department of Transportation; as well, resources of the Recreation Department and the Works Department will be made available for the planning and preparation of this event, and a link to the Town’s web site will be available. Seconded by Deputy Mayor McGowan. Carried.
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| 6.2 | PRESENTATION RE: DARE PROGRAM - CST. NORMAN ADAMS ATTENDING | ||
| Cst. Norman Adams introduced Melody Melanson a teacher from Inglewood
School and thanked Council for their support of the DARE Program and invited
Council to attend the graduations from the DARE Program being held on Thursday,
June 5th at 11:00 a.m. at Westfield School and on Friday, June 6th at 11:00
a.m. at Inglewood School
Melody Melanson a 5th Grade Teacher from Inglewood School noted the benefits to students from the DARE Program and requested a donation of $1,000. Deputy Mayor McGowan moved to continue with the amount that was presented last year to the DARE Program of $500. Seconded by Councillor Murphy. Carried.
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| 6.3 | PRESENTATION RE: RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. | ||
| FINANCIAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2002 – JOHN
WEBBER, TREASURER ATTENDING
John Webber presented the River Valley Community Center Foundation Financial Statements for the Year Ended December 31/02 noting an excess of $11,604 from Revenues and Expenses. Councillor Day moved to receive and file the River Valley Community Center Foundation Inc. Financial Statements for the Year Ended December 31, 2002. Seconded by Councillor Silliphant. Carried.
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| 6.4 | PRESENTATION BY ATLANTIC HEALTH SCIENCES CORPORATION | ||
| RE: HEALTH CARE SERVICES - WILLIAM TEED, CHAIRMAN AND DORA
NICINSKI, PRESIDENT ATTENDING
Mayor Losier noted that Pascal Chisholm, a board member of the Regional Health Authority and Patricia Crowder, Communications Officer from Region 2 were in attendance. Bill Teed, Chairman of the Board of Directors and Dora Nicinski, President, Board of Directors of the Atlantic Health Sciences Corporation (AHSC) noted that their objective is to ensure the delivery of quality health care services in southwestern New Brunswick. Mr. Teed spoke regarding the strategic planning process, physician recruitment and the progress being made to open the new Community Health Centre at St. Joseph’s. Councillor Day moved to receive and file presentation from the Atlantic Health Sciences Corporation per documents provided to Council. Seconded by Deputy Mayor McGowan. Carried.
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| 6.5 | PRESENTATION BY TRANSPORT CANADA - URBAN TRANSPORTATION SHOWCASE | ||
| PROGRAM SAINT JOHN REGION - PARK & RIDE/BIKE & WALK PROPOSAL
- CRAIG CAMPBELL ATTENDING
Craig Campbell, Senior Planning Officer, City of Saint John introduced Dennis Fletcher of ENTRA Consultants who gave a slide presentation noting that the Urban Transportation Showcase Program has committed up to 10 million dollars (1/3 matching funds from Transport Canada) to four or more selected communities across Canada which have developed transportation proposals to promote, demonstrate and evaluate innovative and effective strategies to reduce green house gas emissions. Mr. Fletcher also noted that the Urban Transportation Showcase Program Saint John Region - Park & Ride/Bike & Walk Proposal was encouraged by expressions of interest from the public. Councillor Day moved that the Town Manager draft a letter of support for the Transportation Showcase Program Saint John Region - Park & Ride/Bike & Walk Proposal that represents “pay for ride” service for the residents of Grand Bay-Westfield. Seconded by Councillor Murphy. Carried.
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| 6.6 | PRESENTATION RE: LINING AND DRAGGING OF BALL FIELDS – | ||
| TWO LEAGUE REPRESENTATIVES ATTENDING/RECREATION DIRECTOR’S REPORT
OF MAY 9, 2003
Ellen Gallant 10 Birch Lane, Public Landing spoke regarding Youth ball teams using the ball fields advising of the lack of financial and volunteer resources and indicating they should not have to be required to pay for lining and dragging of the ball fields. Dwayne Taylor, 645 River Valley Drive President of River Valley Mens Orthodox League spoke advising the adult leagues did not want the responsibility of lining and dragging the fields. Gary Clark, Recreation Director spoke regarding lining and dragging of the ball fields noting that there was a comparison done with other municipalities and he advised that all areas charged a fee except Rothesay (users in Rothesay do the lining). Deputy Mayor McGowan moved to concur with the Recreation Director in his report of May 9, 2003 to apply the following formula to have the Adult League users pay a fee based on the cost of service at River Valley Middle School x percentage of allocation time used by the individual Adult League; this fee would be billed to Adult League users as soon as the cost for the service is determined; the Youth Leagues would be billed per registrant in the program at a flat fee of $4.00. Seconded by Councillor Silliphant. Carried.
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| 7. | MINUTES OF REGULAR COUNCIL MEETING APRIL 28, 2003 | ||
| Councillor Day moved to adopt the minutes of the regular Council
meeting of April 28, 2003 as presented.
Seconded by Deputy Mayor McGowan. Carried.
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| 7.1 | MINUTES OF PLANNING ADVISORY COMMITTEE MEETING APRIL 22, 2003 | ||
| Councillor Silliphant moved to receive and file minutes of the Planning
Advisory Committee meeting of
April 22, 2003. Seconded by Councillor Day. Carried.
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| 7.2 | MINUTES OF THE RIVER VALLEY COMMUNITY CENTER INC. BOARD OF DIRECTORS | ||
| FOR FEBRUARY 2, 2003, MAY 2002, JUNE 18, 2002
Councillor Day moved to receive and file minutes of the River Valley
Community Center Inc. Board of Directors for February 2, 2003, May 2002,
and June 18, 2002.
Seconded by Deputy Mayor McGowan. Carried.
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| 7.3 | TENDER NOTES OF APRIL 30, 2003 RE: STREET IMPROVEMENTS 2003 | ||
| - RIVER VALLEY DRIVE, BEACH ROAD, HARMONY ROAD, BAYVIEW DRIVE, MIDWOOD
LANE, MARALYN COURT, ALDER ROAD, BROAD STREET
Deputy Mayor McGowan moved to receive and file Tender Notes of April 30, 2003 Re: Street Improvements 2003 - River Valley Drive, Beach Road, Harmony Road, Bayview Drive, Midwood Lane, Maralyn Court, Alder Road, Broad Street. Seconded by Councillor Silliphant. Carried.
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| 8.
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BILLS FOR PAYMENT
Councillor Day moved to pay the Bills for Payment enbloc for a total of $1,223.55 and approve the Bills for Ratification for a total of $116,727.18, Grand Total $117,950.73. Seconded by Councillor Murphy. Carried.
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| 9. | CONSENT AGENDA | ||
| a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for
April 2003
b) Building Inspector’s Report for April 2003 c) Dog Control Officer’s Report for April 2003 d) Westfield Volunteer Ambulance Accounts Payable Information Listing of May 12, 2003 e) Works Commissioner’s Report for April 2003 f) Recreation Director’s Report for April 2003 Councillor Day moved to receive and file the following Consent Agenda items: a) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for
April 2003
Seconded by Councillor Silliphant. Carried.
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| 10.
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BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of April 28, 2003 None
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DELEGATIONS
None PETITIONS None BY-LAWS None NOTICE OF MOTIONS None REPORTS None
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| 16. | HUMAN DEVELOPMENT COUNCIL BROCHURE - COMMUNITY INVOLVEMENT | ||
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Councillor Day moved to receive and file Human Development Council Brochure - Community Involvement. Seconded by Deputy Mayor McGowan. Carried.
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| 17. | LETTER OF APRIL 29, 2003 FROM DEBBIE MORRIS | ||
| RE: HERITAGE TRAIL/RECREATION DIRECTOR’S REPORT OF MAY 7,
2003
Deputy Mayor McGowan moved to receive and file letter of April 29, 2003 from Debbie Morris Re: Heritage Trail and forward a note to Debbie Morris thanking her for her comments and explain to her that the work will be done as soon as weather permits and to enclose a copy of the 2003 Trail Inspection Schedule. Seconded by Councillor Day. Carried.
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| 18. | LETTER OF APRIL 29, 2003 FROM NICK GEORGOUDIS, PRESIDENT, SAINT JOHN | ||
| PRO SPORTS INC. RE: SAINT JOHN FLAMES | |||
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Councillor Silliphant moved to receive and file letter of April 29, 2003 from Nick Georgoudis, President, Saint John Pro Sports Inc. Re: Thank You from Saint John Flames for past support. Seconded by Councillor Day. Carried. Letter of April 29, 2003 from Nick Georgoudis, President Saint John
Pro Sports Inc. was read.
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| 19. | TOWN MANAGER’S REPORT OF MAY 2, 2003 RE: 2003 SUMMER MEETING SCHEDULE | ||
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Councillor Muphy moved to cancel the Regular Council Meetings of July 14, 2003 and August 25, 2003 with a Special Council Meeting to be called if required. Seconded by Councillor Day. Carried.
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| 20. | FIRE CHIEF’S REPORT OF MAY 1, 2003 RE: WATER SOURCE - WESTFIELD CRESCENT | ||
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Deputy Mayor McGowan moved to establish a current License Agreement between the Roman Catholic Bishop of Saint John and the Town of Grand Bay-Westfield for the Volunteer Fire Department’s use of the property on the Westfield Crescent, and further that the Volunteer Fire Department proceed with the construction of an electric pump house assembly as allocated in the 2003 Capital Budget at an estimated cost of Eleven Thousand Dollars ($11,000.00). Seconded by Councillor Silliphant. Carried.
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| 21. | FIRE CHIEF’S REPORT OF APRIL 29, 2003 RE: WATER SOURCE - BEVERLEY HILLS | ||
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Councillor Day moved the Town submit an application to the Crown Lands Branch of the Department of Natural Resources and Energy to acquire a portion of the Crown Reserve Road which runs between Morningside Crescent and Woolastook Drive for the development of a water source for the use by the Volunteer Fire Department in its fire suppression capabilities and upon Provincial approval a project plan be submitted to Council for future Capital Budget consideration. Seconded by Councillor Silliphant. Carried.
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| 22. | LETTER OF APRIL 24, 2003 FROM HON. KIM JARDINE, MINISTER OF ENVIRONMENT AND | ||
| LOCAL GOVERNMENT RE: ENVIRONMENTAL TRUST GRANT - REINFORCED
CONCRETE SIDEWALK - RIVER VALLEY DRIVE
Councillor Silliphant moved to receive and file letter of April 24, 2003 from Hon. Kim Jardine, Minister of Environment and Local Government Re: Environmental Trust Grant Approval of $7,000 - Reinforced Concrete Sidewalk - River Valley Drive. Seconded by Councillor Day. Carried.
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| 23. | LETTER OF APRIL 25, 2003 FROM JACK LAYTON, LEADER, CANADA’S NDP FOR THE NDP | ||
| CAUCUS COMMUNITY INVESTMENT ADVOCACY TEAM RE: BUDGET REDUCTION
SURVEY
Councillor Murphy moved to receive and file letter of April 25, 2003 from Jack Layton, Leader Canada’s NDP for the NDP Caucus Community Investment Advocacy Team Re: Budget Reduction Survey and to refer this item to the Town Manager to forward a letter to the Federal Political parties identifying what we see as the needs for our Municipality in terms of infrastructure. Seconded by Councillor Day. Carried.
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| 24. | TOWN MANAGER’S REPORT OF MAY 2, 2003 RE: APPOINTMENT OF ALTERNATE FOR | ||
| PLANNING ADVISORY COMMITTEE
Deputy Mayor McGowan moved that Councillor Murphy act as Council’s alternate for the Planning Advisory Committee, in the absence of Councillor Little. Seconded by Councillor Silliphant. Carried.
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| 25. | WORKS COMMISSIONER’S REPORT OF MAY 5, 2003 RE: MUNICIPAL KILOMETRAGE | ||
| MAINTENANCE RESPONSIBILITY AGREEMENT FOR 2003
Councillor Day moved to authorize signatures on the Municipal Kilometrage Maintenance Responsibility Agreement dated February 24, 2003 and to forward the agreement to Norman Clouston, P. Eng., District Engineer; and further to request the Department of Transportation review and consider changing the status of Ferry Road from a Regional Street to a Designated Highway. Seconded by Councillor Murphy. Carried.
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| 26. | NEWS RELEASE OF MAY 5, 2003 RE: BRENDA MURPHY APPOINTED TO ADVISORY COUNCIL | ||
| ON THE STATUS OF WOMEN
Councillor Silliphant moved to receive and file News Release of May 5, 2003 Re: Brenda Murphy Appointed to Advisory Council on the Status of Women. Seconded by Councillor Day. Carried. Mayor Losier offered congratulations to Councillor Murphy on her
appointment to the Advisory Council.
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| 27. | REQUEST FOR RECONSIDERATION OF ITEM ADDRESSED BY COUNCIL ON | ||
| FEBRUARY 10, 2003
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| Deputy Mayor McGowan moved that Council not reconsider item from
Kevin Fergus as addressed by Council on February 10, 2003.
Seconded by Councillor Silliphant. Carried.
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| 28. | MEMORANDUM OF MAY 7, 2003 FROM DEVELOPMENT OFFICER | ||
| RE: LIEN HOLDBACK AND DEFICIENCY HOLDBACK RELEASE, RENOVATIONS
TO THE MUNICIPAL ADMINISTRATION OFFICES, COMMUNITY CENTRUM, PROJECT NO.
02 BR-09
Councillor Day moved to approve the payment amounts of $3,000.00 plus HST for Deficiency Holdback Release and $21,455.95 plus HST for Lien Holdback Release to ICR General Contractors Ltd. for the Renovations to Municipal Administration Offices subject to confirmation by the Town Solicitor on May 13, 2003 that no liens have been registered against the property for this project. Seconded by Councillor Silliphant. Carried.
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| 29. | MEMORANDUM OF MAY 7, 2003 FROM DEVELOPMENT OFFICER | ||
| RE: DRAFT BY-LAW NO. 101A, ZONING BY-LAW AMENDMENT - DATE
AND PLACE FOR HEARING OF OBJECTIONS
Councillor Silliphant moved that June 9, 2003 be set as the date for consideration of objections to the proposed By-law Amendment, Zoning By-law 101A to be held at the Community Centrum, 609 River Valley Drive. Seconded by Deputy Mayor McGowan. Carried.
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| 30. | ADJOURNMENT | ||
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Deputy Mayor McGowan moved adjournment. Seconded by Councillor Day. Carried. Time: 9:22 p.m.
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Respectfully submitted,
Judy Sproule
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