June 12, 2006 Minutes

1.  CALL TO ORDER - 7:30 p. m.
The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, June 12, 2006 with Mayor Losier presiding.
.........
2.  RECORD OF ATTENDANCE
Councillor McGowan, Councillor Day and Councillor Evans were in attendance.  Deputy Mayor Murphy and Councillor Little were absent.

Councillor McGowan moved to pay Councillor Little and Deputy Mayor Murphy in their absence.

Seconded by Councillor Evans.  Carried
 
3.  APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Day moved to adopt the agenda as presented and add items No. 30.a - Tender Notes of June 12, 2006 
Re:  Waterfront Development Project - Brundage Point - Project No. 010-116, and 30.b 
1) Memorandum of June 12, 2006 from Development Officer
     Re:  Department of Natural Resources Appraisals, 
2) Memorandum of June 12, 2006 from Development Officer 
     Re:  Department of Transportation Approvals, 
3) Letter of June 12, 2006 from Godfrey Associates Ltd. 
     Re:  Waterfront Development - Project No. 010-116.

Seconded by Councillor McGowan.  Carried unanimously.
 
4.  DISCLOSURE OF CONFLICT OF INTEREST
Councillor McGowan stated a Conflict of Interest with item No. 28 - Recreation Director’s Report of June 6, 2006 Re:  River Valley Chamber of Commerce (RVCC) Operation of Visitor Information Center (VIC) for 2006.
 
5. 
 		 PUBLIC HEARINGS
 
5.1  PUBLIC HEARING RE:  DRAFT BY-LAW NO. 100A, AMENDMENT TO BY-LAW NO. 100 
TOWN OF GRAND BAY-WESTFIELD MUNICIPAL PLAN BY-LAW AND DRAFT BY-LAW NO. 101D, AMENDMENT TO BY-LAW NO. 101, TOWN OF GRAND BAY-WESTFIELD ZONING BY-LAW

Mayor Losier called three times for anyone wishing to speak in opposition to Draft By-law No. 100A, Amendment to By-law 100 Town of Grand Bay-Westfield Municipal Plan By-law and Draft By-law No. 101D, Amendment to By-law No. 101, Town of Grand Bay-Westfield Zoning By-law. 

William Garfield voiced concerns regarding water drainage and privacy issues/tree cutting, noting if these two items were addressed he would have no objections to the proposed amendments.

Mayor Losier called three times for anyone wishing to speak in favour of the proposed amendments. 

Harriet Hutchinson of the River Valley Lions voiced her endorsement of the amendments and assured Mr. Garfield that his concerns would be addressed.

Mayor Losier announced the item would return to the Council agenda of June 26, 2006.
 
6.
 		 PUBLIC PRESENTATIONS
 
6.1 RCMP STATISTICAL REPORT FOR MAY 2006 - RCMP REPRESENTATIVE ATTENDING
Cpl. Landry responded to inquiries concerning the RCMP Statistical Report for May 2006.  Cpl. Landry introduced Const. Janie Levesque as a new member of the Town’s RCMP Detachment.

 Councillor Evans moved to receive and file the RCMP Statistical Report for May 2006.

 Seconded by Councillor McGowan.  Carried.
 
7.  MINUTES OF REGULAR COUNCIL MEETING OF MAY 23, 2006
Councillor Day moved to adopt the minutes of the Regular Council Meeting of May 23, 2006 as presented.

Seconded by Councillor McGowan.  Carried.
 
7.1 MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF MAY 15, 2006
Councillor Day moved to receive and file the minutes of the Planning Advisory Committee Meeting of May 15, 2006.

 Seconded by Councillor Evans.  Carried.
 
7.2 MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF APRIL 18, 2006
Councillor Evans moved to receive and file the minutes of the Emergency Measures Organization Meeting of April 18, 2006.

 Seconded by Councillor Day.  Carried.
 
7.3  TENDER NOTES OF MAY 31, 2006
RE:  STREET UPGRADING 2006, ROUTE NO. 177 (MULLEN LANE TO HILLANDALE DRIVE) PROJECT NO. 010-118

Councillor Day moved to receive and file tender notes of May 31, 2006 Re:  Street Upgrading 2006, Route No. 177 (Mullen Lane to Hillandale Drive) Project No. 010-118.

 Seconded by Councillor McGowan.  Carried.
 
8.  BILLS FOR PAYMENT
Councillor Day moved to pay Bills for Payment enbloc for a total of $46,979.67 and Bills for Ratification for a total of $37,859.07; grand total of $84,838.74.

 Seconded by Councillor McGowan.  Carried.
 
9.  CONSENT AGENDA 
a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR JUNE 12, 2006
b) BUILDING INSPECTOR’S REPORT FOR MAY 2006
c) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR MAY 2006
d) RECREATION DIRECTOR’S REPORT FOR MAY 2006
e) DOG CONTROL REPORT FOR MAY 2006

Councillor Day moved to receive and file the following Consent Agenda items:

a) Westfield Volunteer Ambulance Accounts Payable Listing for June 12, 2006
b) Building Inspector’s Report for May 2006
c) Grand Bay-Westfield Volunteer Fire/Rescue Department Report for May 2006
d) Recreation Director’s Report for May 2006
e) Dog Control Report for May 2006

 Seconded by Councillor Evans.  Carried.
 
10.  BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of May 23, 2006

         None
 
11. 
 
 

12.
 
 

13.
 
 

14.
 
 

15.
 

 DELEGATIONS 

None

PETITIONS 

None

BY-LAWS

None

NOTICE OF MOTIONS

None

REPORTS
 
15.1 GENERAL REVENUE FUND FINANCIAL REPORT AS AT APRIL 30, 2006
Councillor Evans moved to receive and file General Revenue Fund Financial Report as at April 30, 2006.

 Seconded by Councillor Day.  Carried.
 
16. PACKAGE RECEIVED MAY 25, 2006 
FROM BARRY OGDEN AND STUDENTS OF SAINT JOHN HIGH SCHOOL  POLITICAL SCIENCE 120 CLASS 

RE:  “WHAT KIND OF COMMUNITY DO YOU WISH TO LIVE IN”

Councillor Evans moved to receive and file package received May 25, 2006 from Barry Ogden and Students of Saint John High School Political Science 120 Class Re:  “What Kind of Community Do You Wish To Live In” and to forward a letter from the Mayor congratulating them on their excellent report and noting Mayor Losier would be available to 
meet with the class in the Fall, if they would like her to speak with them.

Seconded by Councillor Day.  Carried.
 
17.  TOWN MANAGER’S REPORT OF MAY 9, 2006 
RE:  2006 SUMMER MEETING SCHEDULE

Councillor McGowan moved to table the Town Manager’s Report of May 9, 2006 Re:  2006 Summer Meeting Schedule until the June 26 Council meeting.

 Seconded by Councillor Evans.  Carried.
 
18. LETTER OF MAY 18, 2006 FROM ELLA HOYT, CIPS LOYALIST WOMEN IN IT COMMITTEE
RE:  THANK YOU FOR SUPPORT

 Councillor McGowan moved to receive and file letter of May 18, 2006 from Ella Hoyt, CIPS Loyalist Women in IT Committee Re:  Thank You for Support.

 Seconded by Councillor Evans.  Carried.
 
19. LETTER OF MAY 3, 2006 FROM AMY L. SCHNARE, MANAGER - P.R.O. KIDS 
RE:  2005 ANNUAL REPORT

 Councillor McGowan moved to receive and file letter of May 3, 2006 from Amy L. Schnare, Manager - P.R.O. Kids Re:  2005 Annual Report.
 

 Seconded by Councillor Evans.  Carried.

 It was noted ten children from the Grand Bay-Westfield area have benefited form the P.R.O. Kids Program in 2005.
 
20. LETTER OF MAY 1, 2006 FROM BARRY FREEZE, 
CONFERENCE COMMITTEE CO-CHAIR, RECREATION NEW BRUNSWICK RE:  AWARDS LUNCHEON

 Councillor Evans moved to donate $125 Re:  Recreation New Brunswick Awards Luncheon per letter of May 1, 2006 from Barry Freeze, Conference Committee Co-chair, Recreation New Brunswick.

 Seconded by Councillor Day.  Carried.
 
21. INFORMATION PAMPHLET FROM THE GREATER SAINT JOHN COMMUNITY FOUNDATION 
RE:  REPORT TO THE COMMUNITY 1976 - 2006 “BENEFITING GREATER SAINT JOHN FOR 30 YEARS AND FOREVER”

 Councillor Evans moved to receive and file information pamphlet from the Greater Saint John Community Foundation Re:  Report to the Community 1976 - 2006 “Benefiting Greater Saint John for 30 Years and Forever”.

 Seconded by Councillor Day.  Carried.
 
22. LETTER OF MAY 31, 2006 FROM CLAYTON ROGERS, GODFREY ASSOCIATES LTD. 
RE:  TENDER RESULTS, STREET UPGRADING 2006, ROUTE NO. 177 (MULLEN LANE TO HILLANDALE DRIVE) PROJECT NO. 010-118

Councillor Day moved to award the contract to the low tenderer Keel Construction Ltd. for the Tender Price of $248,095.00 per letter of May 31, 2006 from Clayton Rogers, Godfrey Associates Ltd.  Re:  Street Upgrading 2006, Route No. 177 (Mullen Lane to Hillandale Drive) Project No. 010-118 subject to receipt of approval to award from New Brunswick Department of Transportation.

It was noted, per correspondence from Godfrey Associates Ltd., that based on unit prices submitted by the low tenderer the estimated cost of the Department of Transportation (D.O.T.) portion of the work is $158,495.00 plus engineering, while the estimated cost of the municipal portion of the work is $89,600.00 plus engineering.
 

 Seconded by Councillor McGowan.  Carried.
 
23. LETTER OF MAY 29, 2006 FROM THE RIVER VALLEY CHAMBER OF COMMERCE 
RE:  ANNUAL REPORT FOR THE FISCAL YEAR 2005-2006

Councillor McGowan moved to receive and file letter of May 29, 2006 from the River Valley Chamber of Commerce Re:  Annual Report of the Fiscal Year 2005 - 2006.

Seconded by Councillor Day.  Carried.

Congratulations were offered to the Chamber of Commerce on a very successful year.
 
24. DEVELOPMENT OFFICER’S REPORT OF JUNE 2, 2006 
RE:  TENTATIVE & FINAL SUBDIVISION PLAN APPROVAL, ASH GLEN SUBDIVISION, BEING
PARCEL “Z”

 Councillor Day moved to assent to the Municipal Easement as shown on Tentative Subdivision Plan, Ash Glen Subdivision, being Parcel “Z”, as prepared by DeSaulniers Surveys Inc., dated March 22, 2006.

 Seconded by Councillor Evans.  Carried.
 
25.  LETTERS OF MARCH 14, 2006 AND MAY 23, 2006 
FROM HON. PAUL ROBICHAUD, MINISTER OF TRANSPORTATION RE:  FUNDING FOR CONCRETE CURB AND GUTTER ALONG THE WEST SIDE OF ROUTE 177 - MULLEN LANE TO HILLANDALE DRIVE

 Councillor Day moved to receive and file letters of March 14, 2006 and May 23, 2006 from Hon. Paul Robichaud, Minister of Transportation Re:  Funding for Concrete Curb and Gutter along the West Side of Route 177 - Mullen Lane to Hillandale Drive noting approval of a total of $190,000 in Designated Highway funding for the Town.

 Seconded by Councillor Evans.  Carried
 
26. TOWN MANAGER’S REPORT OF JUNE 2, 2006 
RE:  CANADA DAY EVENTS - 2006

 Councillor Evans moved to authorize 2006 Canada Day events in the Town as co-ordinated by the River Valley Lions and to authorize funding of $2,400 in conjunction with available government funding.

 Seconded by Councillor McGowan.  Carried.
 
27.  FIRE CHIEF’S REPORT OF JUNE 6, 2006 
RE:  DRAFT EMERGENCY MEASURES ORGANIZATION - SEVERE WINTER STORM PLAN

 Councillor Day moved to approve the Town of Grand Bay-Westfield Severe Winter Storm Plan submitted by the Town’s Emergency Measures Organization with the addition of “in conjunction with the Town Manager’” after Deputy Director on line one of section 4 on page 7 and to authorize the appropriate signatures to the Introduction and Declaration of Agreement and attach the document as Annex A to the Town’s Emergency Response Plan and further moved to forward a letter congratulating the Emergency Measures Organization on their Plan.

 Seconded by Councillor Evans.  Carried.

 Councillor McGowan departed the meeting due to a stated Conflict of Interest with item No. 28.
 
28. RECREATION DIRECTOR’S REPORT OF JUNE 6, 2006 
RE:  RIVER VALLEY CHAMBER OF COMMERCE (R.V.C.C.) OPERATION OF VISITOR INFORMATION CENTER (V.I.C.) FOR 2006

 It was noted that since there was not a quorum for item No. 28 - the Recreation Director’s Report of June 6, 2006 Re:  River Valley Chamber of Commerce (RVCC) Operation of Visitor Information Center (VIC) for 2006 the item would be held over for a Telephone Poll to be conducted by Town staff on or about June 13, 2006.

 Councillor McGowan rejoined the meeting.
 
29. MEMORANDUM OF JUNE 6, 2006 FROM PLANNING ADVISORY COMMITTEE 
RE:  RECOMMENDATION TO COUNCIL, TENTATIVE SUBDIVISION APPROVAL EVERETT R. CALVIN & BEVERLEY E. CALVIN SUBDIVISION 370 HIGHLAND ROAD/DEVELOPMENT OFFICER’S REPORT OF JUNE 6, 2006

Councillor Day moved to approve payment of $999.34 to the Town (cash, money order, or certified cheque) for Money in Lieu of Land for Public Purposes and the recording of land dedicated as Land for Public Purposes on the Plan, being an area of 850 m² on the opposite side of Highland Road from the main Grant Lot, for the creation of one new building lot as shown on the Tentative Subdivision Plan, Everett R. Calvin and Beverley E. Calvin Subdivision, Highland Road, as prepared by Hughes Surveys & Consultants Inc., dated March 23, 2006, subject to:

a) recording Utility Easements required by the NB Power/Aliant on the Final Subdivision Plan.

Seconded by Councillor Evans.  Carried.
 
30.  LETTERS OF MAY 15, 2006 FROM HON. TREVOR HOLDER, MINISTER OF ENVIRONMENT 
RE:  ENVIRONMENTAL TRUST FUND GRANTS FOR 1) HENDERSON BROOK FISH PASSAGE RESTORATION PROJECT, 2) LED PEDESTRIAN SIGNAL LIGHT, 3) WASTEWATER TREATMENT PLANT SCREENING

Councillor Day moved to receive and file letters of May 15, 2006 from Hon. Trevor Holder, Minister of Environment Re:  Environmental Trust Fund Grants for 1) Henderson Brook Fish Passage Restoration Project, 2) LED Pedestrian Signal Light, 3) Wastewater Treatment Plant Screening with authorization for staff to proceed with the projects.

 Seconded by Councillor Evans.  Carried.
 
30.a TENDER NOTES OF JUNE 12, 2006
RE:  WATERFRONT DEVELOPMENT PROJECT - BRUNDAGE POINT - PROJECT NO. 010-116.

Councillor Day moved to receive and file Tender Notes of June 12, 2006 Re:  Waterfront Development Project - Brundage Point - Project No, 010-116.

Seconded by Councillor Evans.  Carried.
 
30.b 1) MEMORANDUM OF JUNE 12, 2006 FROM  DEVELOPMENT OFFICER 
RE:  RIVER TRAILS  NETWORK (RTN), DEPARTMENT OF NATRURAL  RESOURCES (DNR) APPRAISAL

2) MEMORANDUM OF JUNE 12, 2006 FROM  DEVELOPMENT OFFICER RE:  RIVER TRAILS 
     NETWORK (RTN), DEPARTMENT OF  TRANSPORTATION (DOT) APPROVALS 
3) LETTER OF JUNE 12, 2006 FROM GODFREY ASSOCIATES LTD. 
     RE:  WATERFRONT PROJECT - BRUNDAGE POINT - PROJECT NO. 010-116.

 Councillor McGowan moved to receive and file memorandums of June 12, 2006 from Development Officer Re:  River Trails Network (RTN) -  Department of Natural Resources (DNR) Appraisals and Department of Transportation (DOT) Approvals.

 Seconded by Councillor Evans.  Carried.

 Councillor Day moved to award the contract to the low tenderer Keel construction Ltd. for the Tender Price of $1,166,425.00 subject to receipt of outstanding land transfer from DOT and DNR and a Watercourse Alteration Permit from the Department of Environment (DOE); this award is also subject to the successful bidder providing confirmation of aggregate sources and related permits and approvals within three calendar days of the closing date per letter of June 12, 2006 from Godfrey Associates Ltd. Re:  Waterfront Project - Brundage Point - Project No. 010-116.

 Seconded by Councillor Evans.  Carried.
 
31.  ADJOURNMENT
Councillor McGowan moved adjournment.

 Seconded by Councillor Evans.  Carried.*

Time: 8:23 p.m.
 

Respectfully submitted,
Sandra Gautreau 
Town Manager/Clerk
Grace Losier
    Mayor

Marcia Mason
Assistant Clerk
 

 
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