12 feb 2001 minutes

TOWN OF GRAND BAY-WESTFIELD
REGULAR COUNCIL MEETING
MONDAY, FEBRUARY 12, 2001

The Town of Grand Bay-Westfield met in a regular session on February 12, 2001 at 7:30 p.m. with Mayor Losier presiding.

2.

RECORD OF ATTENDANCE
All members were in attendance with the exception of Councillor McGowan.
Councillor Sutton moved to pay Councillor McGowan in her absence.
Seconded by Deputy Mayor Black. Carried.

3........

APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
Councillor Keir moved to approve the order of business as presented.
Seconded by Councillor Sutton. Carried.

4.

DISCLOSURE OF CONFLICT OF INTEREST
None

5.

PUBLIC HEARINGS
None

6. PUBLIC PRESENTATIONS

6.1

RCMP STATISTICAL REPORT FOR THE MONTH OF JANUARY, 2001
Cpl. Oliver presented the RCMP Statistical Report for the month of January, 2001.
It was noted that a meeting is scheduled for February 21st regarding the Neighbourhood Watch Program for residents of the Beverley Hills Drive and Valley View Estates area.
Councillor Keir moved to receive and file the RCMP Statistical Report for the month of January, 2001.
Seconded by Councillor Calvin. Carried.

6.2

WESTFIELD WHARF – CHARLES GAUDET, FISHERIES AND OCEANS (NO WRITTEN DATA)
Charles Gaudet, Fisheries & Oceans advised Fisheries and Oceans is prepared to provide $37,000 to the Town with respect to the transfer of the Westfield Wharf. It was noted an Agreement of Transfer would need to be executed by the Town and Fisheries and Oceans.
Councillor Keir moved to have the Town Manager forward a letter to Fisheries & Oceans advising of the Town’s intent to take ownership of the Westfield Wharf for an amount of $37,000 to be paid by Fisheries and Oceans.
Seconded by Deputy Mayor Black. Carried.

7.

MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 22, 2001
Councillor Sutton moved to adopt the minutes of the regular Council meeting of January 22, 2001 as presented with an amendment to item #18 to reflect wording of Draft Policy No. E006 Re: Temporary Signage.
Seconded by Councillor Keir. Carried.

7.1

MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JANUARY 15, 2001
Deputy Mayor Black moved to receive and file the minutes of the Planning Advisory Committee meeting of January 15, 2001.
Seconded by Councillor Sutton. Carried.

7.2

MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF DECEMBER 19, 2000
Councillor Sutton moved to receive and file the minutes of the Emergency Measures Organization meeting of December 19, 2000.
Seconded by Councillor Keir. Carried.

8.

BILLS FOR PAYMENT
Councillor Keir moved to pay the Bills for Payment enbloc for a total of $12,061.01, and approve the Bills for Ratification for a total of $98,870.16, Grand Total $110,931.17.
Seconded by Councillor Sutton. Carried.

9.

CONSENT AGENDA
a) Dog Control Report for the Month of January, 2001
b) Recreation Director’s Report for the Month of January, 2001
c) Building Inspector’s Report for the Month of January, 2001
d) Volunteer Fire/Rescue Department Report for the Month of December, 2000
e) Works Department Report for the Month of January, 2001
f) Volunteer Fire/Rescue Department Annual Report for the Year 2000
Deputy Mayor Black moved to receive and file the following Consent Agenda items:
a) Dog Control Report for the Month of January, 2001
b) Recreation Director’s Report for the Month of January, 2001
c) Building Inspector’s Report for the Month of January, 2001
d) Volunteer Fire/Rescue Department Report for the Month of December, 2000
e) Works Department Report for the Month of January, 2001
f) Volunteer Fire/Rescue Department Annual Report for the Year 2000
Seconded by Councillor Sutton. Carried.

10.

BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of January 22, 2001
None

11.

DELEGATIONS
None

12.

PETITIONS
None

13. BY-LAWS

13.1

READING IN ITS ENTIRETY OF BY-LAW NO. 17A, AMENDMENT TO BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW
Councillor Sutton moved reading in its entirety of By-law No. 17A, Amendment to By-law No. 17, Town of Grand Bay-Westfield Building By-law.
Seconded by Councillor Keir. Carried.
By-law No. 17A was read in its entirety.

13.2

THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 17A, AMENDMENT TO BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW
Councillor Sutton moved Third reading by Title and Enactment of By-law No. 17A, Amendment to By-law No. 17, Town of Grand Bay-Westfield Building By-law.
Seconded by Councillor Calvin. Carried.
By-law No. 17A was read a third time and enacted.

13.3

FIRST READING BY TITLE OF BY-LAW NO. 46, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING RESIDENTIAL PROPERTIES MINIMUM STANDARDS IN THE TOWN OF GRAND BAY-WESTFIELD
Councillor Sutton moved First Reading by Title of By-law No. 46, Town of Grand Bay-Westfield By-law Respecting Residential Properties Minimum Standards in the Town of Grand Bay-Westfield.
Seconded by Deputy Mayor Black. Carried.
By-law No. 46 was read a first time by title.

13.4

SECOND READING BY TITLE OF BY-LAW NO. 46, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING RESIDENTIAL PROPERTIES MINIMUM STANDARDS IN THE TOWN OF GRAND BAY-WESTFIELD
Councillor Sutton moved Second Reading by Title of By-law No. 46, Town of Grand Bay-Westfield By-law Respecting Residential Properties Minimum Standards in the Town of Grand Bay-Westfield.
Seconded by Councillor Keir. Carried.
By-law No. 46 was read a second time by title.

14.

NOTICE OF MOTIONS
None

15.

TOWN MANAGER’S REPORT OF FEBRUARY 7, 2001 RE: SEWERAGE CAPITAL RESERVE FUND
Councillor Calvin moved to transfer $36,058.99 from the Town of Grand Bay-Westfield Sewerage Capital Reserve Fund to cover expenditures Re: 2000 Sewerage Capital Work.
Seconded by Councillor Keir. Carried.
(Transfer made August 18, 2000.)

16.

DRAFT CENTRUM SIGN POLICY FOR ADOPTION BY COUNCIL
Councillor Keir moved to adopt the following Draft Centrum Sign Policy:
Purpose
To provide guidance to the Recreation Director and the Municipality when considering requests for use of the Community Centrum Sign by Community Groups, Town Departments, and Town Committees in Grand Bay-Westfield.
Rationale
The permanent sign across from the Centrum was erected to eliminate the need for temporary low level signs on all Town right-of-ways. The Town recognizes that advertising is needed for Community Special Events and Town Public Notices to assist in making residents aware of activities. However, it is also recognized that the use of the Centrum sign alone may not be conclusive notice for advertising events and that many other forms of promotion are required to get the word out.
It is not the intent of this policy to have the sign used for regular ongoing weekly, bi-monthly or monthly event announcements, however, such notices may be permitted on occasion. It is the intent of this policy to only permit sign use for events held in Grand Bay-Westfield unless a notice is deemed to be in the best interest of the Municipality.
General Principles:
1. requests will be considered on a first come first serve basis; as a general rule, information respecting commercial activities will not be displayed;
2. municipal requirements shall have priority over any other requests;
3. special events being held at the Community Centrum shall have priority over events located in other facilities;
4. requests should be submitted a week in advance of date of event;
5. display of information does not constitute endorsement of the content by the Town;
6. display will attempt to identify the name of the event, day, date, time, location and, if space allows, a contact name and number, however, the Town reserves the right to edit as needed;
7. display time for information will be considered for a maximum of two weeks;
8. display will be considered on one side or both sides of sign depending on other requests and available lettering;
9. information requested for display must not present demeaning or derogatory portrayals of individuals or groups, or exploit violence, sexuality, children, the customs, and conviction of characteristics of religious or ethnic-cultural groups, persons with disabilities or any other person, group or institution in a manner which is offensive;
10. advertising is governed by the Human Rights Act which provides that no person shall be discriminated against “because of the race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation or age of the person or that group or class of persons”;
11. information promoting an individual political party or politician will not be permitted;
12. information of a commercial nature or for the buying or selling of a product and not directly related to renting the Centrum for this purpose will not be permitted; an exception to this would be the example of a trade show renting the Centrum.
Disclaimer
The use of the Community Centrum sign is provided “as is” without warranty of any kind, either express or implied on the part of the Town of Grand Bay-Westfield.
The sign could include technical inaccuracies or abbreviated spelling and any reliance on the information is at the complete risk of the user. The information which is contained on the sign is not in its original form.
Seconded by Councillor Sutton. Carried.

17.

DRAFT ACCESS TO INFORMATION – FIRE PROTECTION SERVICES POLICY FOR ADOPTION BY COUNCIL
Deputy Mayor Black moved to adopt the Draft Access to Information – Fire Protection Services Policy as follows:
Access to Information
Fire Protection Services
2.01 Process
Requests for information should be forwarded to the Fire Chief or his designate.
The Fire Chief or his designate will record the request for information and respond verbally or in writing as appropriate. Communications with potential legal ramifications with law enforcement agencies or other parties (e.g. insurance companies, lawyers, private investigators, and the Fire Marshall) may be verbal, but must always be supported in writing.
Requests for information regarding non-public information will be refused, and at no time shall copies of Incident Reports be made available to the public or others due to legal ramifications. The person/agency requesting the information will be advised that the information is only available under subpoena/court order. This section does not apply to certain legislative requirements of the Municipalities Act and the Fire Prevention Act in regard to mandatory reporting.
Proactive releases of information to the media are acceptable under this policy. This option could be used in regard to a major incident or a positive incident which could assist in maintaining a positive public image.
2.02 Reporting
Requests for information and their response will be communicated to the Town Manager before action is taken, if feasible.
Requests regarding non-public information will be communicated to the Town Manager in writing as soon as possible after they occur. The Town Manager will be notified within 24 hours of any requests for information which may have legal considerations.
2.03 Subject
The subject of this policy is the release of information regarding Volunteer Fire Department responses.
2.04 Rationale
The public should have access to information about the Fire Department’s responses which could be or is public at the time of the incident. However, information which is not generally accessible to the public should not be released except under a legal order.
2.05 Policy Statement
The Volunteer Fire Department may release information about Fire Department responses to members of the public or media. This information shall be limited to:
a) the date and location of the request for a response;
b) the time that the incident was declared under control, where applicable;
c) the number and type of apparatus;
d) the names of the associated agencies who also responded;
e) the general nature of the incident.
As a general rule, information which could have been seen or recorded by a member of the public present during any phase of the response can be released without approval by the Town Manager.
2.06 Responsibility
The Fire Chief is responsible for all information released by the Department unless superseded by a decision of the Town Manager or Council. In these circumstances, the Fire Chief shall not be responsible for the information released, and shall not be responsible to communicate the information.
The Fire Chief will notify the Town Manager immediately if a request for information is likely to lead to controversy or public scrutiny of the Fire Department. A joint decision will be made as to the communications strategy in these cases.
2.07 Miscellaneous
The Fire Chief is expected to use discretion and judgment when releasing information of a sensitive nature. If, in the Fire Chief’s opinion, it is in the public’s interest that information not be released, he should refrain from doing so and discuss the matter with the Town Manager.
Seconded by Councillor Calvin. Carried.

18.

FAX RECEIVED JANUARY 18, 2001 FROM HON. MILT SHERWOOD, ACTING MINISTER OF ENVIRONMENT AND LOCAL GOVERNMENT RE: COMMUNITY ENHANCEMENT FUND
Councillor Calvin moved to receive and file fax received January 18, 2001 from Hon. Milt Sherwood, Acting Minister of Environment and Local Government Re: Community Enhancement Fund.
Seconded by Councillor Sutton. Carried.

19.

JANUARY 11, 2001 LIST OF TOWN OF GRAND BAY-WESTFIELD REPRESENTATIVES FOR THE REGIONAL FACILITIES COMMISSION – RE-APPOINTMENT OF BRIAN CURRY TO HARBOUR STATION BOARD
Councillor Keir moved to re-appoint Brian Curry as Grand Bay-Westfield’s representative on the Harbour Station Board for an additional three-year term.
Seconded by Councillor Calvin. Carried.

20.

WORKS COMMISSIONER’S REPORT OF FEBRUARY 8, 2001 RE: MUNICIPAL KILOMETRAGE MAINTENANCE RESPONSIBILITY AGREEMENT 2001
Councillor Keir moved to concur with the recommendation of the Works Commissioner in his report of February 8, 2001 in that staff meet with representatives of the Department of Transportation to begin discussing turning over to the Province the maintenance responsibility for River Valley Drive and Nerepis Road at the end of the amalgamation deal; and further moved that the 2001 Municipal Kilometrage Maintenance Responsibility Agreement be executed.
Seconded by Deputy Mayor Black. Carried.

21.

LETTER DATED DECEMBER 6, 2001 FROM HON. MILT SHERWOOD, MINISTER OF PUBLIC SAFETY RE: INCREASED MUNICIPAL RATES FOR RCMP CONTRACTS FOR 2001
Larry Bennett, Director of Policing Services, as well as Chief Superintendent Randy Robar, Staff Sgt. Brown, Cpl. Oliver and John Jurcina of the RCMP were present.
A general discussion occurred and it was noted the cost per officer has gone up by $5,000 per officer to an incorporated municipality with the local service districts experiencing no such increase.
Superintendent Robar noted that it would be the taxpayers of New Brunswick that would be paying for the increase per officer.
Mayor Losier noted Council’s concerns and stated that an equitable sharing of this increase across the province for both municipalities and local service districts is desirable.
Larry Bennett noted he would take Council’s concerns back to the government to address bringing equity into overall policing costs.
Councillor Keir moved to receive and file letter dated December 6, 2001 from Hon. Milt Sherwood, Minister of Public Safety Re: Increased Municipal Rates for RCMP Contracts for 2001.
Seconded by Councillor Calvin. Carried.
Councillor Keir moved to forward a letter to the Minister’s Round Table on Local Government with respect to the issue of the RCMP Contracts for 2001 explaining the Town’s position on the inequity of rates for RCMP contracts.
Seconded by Councillor Calvin. Carried.

22.

LETTER OF OCTOBER 15, 2000 FROM GLORIA ESTABROOKS, CO-CHAIR, THE KIDNEY FOUNDATION OF CANADA RE: 2001 MARCH DRIVE CAMPAIGN
Councillor Keir moved to receive and file letter of October 15, 2000 from Gloria Estabrooks, Co-Chair, The Kidney Foundation of Canada Re: 2001 March Drive Campaign.
Seconded by Councillor Calvin. Carried.
It was noted that March is Kidney Month and there will be canvassers in the area.

23.

FIRE CHIEF’S REPORT OF FEBRUARY 6, 2001 RE: RECRUITMENT
Councillor Calvin moved to receive and file the Fire Chief’s report of February 6, 2001 Re: Recruitment.
Seconded by Councillor Sutton. Carried.
Councillor Keir provided an update concerning the Fire Volunteerism Focus Group.

24.

DEVELOPMENT OFFICER’S REPORT OF FEBRUARY 7, 2001 RE: TENTATIVE SUBDIVISION PLAN, 500607 NB LTD. SUBDIVISION LOT 00-1 DATED OCTOBER 17, 2000 PREPARED BY DESAULNIERS SURVEYS INC./RELEVANT DATA
Councillor Keir moved to table the Development Officer’s report of February 7, 2001 Re: Tentative Subdivision Plan 500607 NB Ltd. Subdivision Lot 00-1 dated October 17, 2000 prepared by DeSaulniers Surveys Inc. for the Development Officer to consider new information received from Mr. Smith with a report to return to Council for the next Council meeting.
Seconded by Councillor Calvin. Carried.
Councillor Sutton cast a dissenting vote.

25.

PLANNING ADVISORY COMMITTEE MEMORANDUM OF FEBRUARY 6, 2001 RE: DEVELOPMENT OF A SINGLE FAMILY RESIDENCE – 469 NEREPIS ROAD/DEVELOPMENT OFFICER’S REPORT OF FEBRUARY 7, 2001 RE: ACCESS TO BUILDING LOT, NBGIC NO. 00210443
Councillor Sutton moved to approve the existing private 20m wide right-of-way registered by Plan No. 3551, Subdivision Plan Amendment, John H. Lingley Property, dated February 22, 1971 and prepared by Murdock-Lingley Ltd. New Brunswick Land Surveyors under Section 3 (1) of the Town’s Zoning by-law, Town of Grand Bay-Westfield By-law No. 16, Division 2 for the development of a single family dwelling on a parcel of land identified by NBGIC No. 00210443, subject to:
a) any future subdivison accessed by this right-of-way to require a public street to be vested in the Municipality and upgraded to minimum standards established under the Subdivision By-law.
Seconded by Deputy Mayor Black. Carried.

26.

ADJOURNMENT
Councillor Keir moved adjournment.
Seconded by Councillor Sutton. Carried.
Time: 8:50 p.m.

Respectfully submitted,

Sandra Gautreau Grace Losier
Town Manager (Clerk) Mayor

Judy Sproule
Assistant Clerk
/js

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2.	RECORD OF ATTENDANCE All members were in attendance with the exception of Councillor McGowan. Councillor Sutton moved to pay Councillor McGowan in her absence. Seconded by Deputy Mayor Black. Carried.
3........	APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS Councillor Keir moved to approve the order of business as presented. Seconded by Councillor Sutton. Carried.
4.	DISCLOSURE OF CONFLICT OF INTEREST None
5.	PUBLIC HEARINGS None
6.	PUBLIC PRESENTATIONS
6.1	RCMP STATISTICAL REPORT FOR THE MONTH OF JANUARY, 2001 Cpl. Oliver presented the RCMP Statistical Report for the month of January, 2001. It was noted that a meeting is scheduled for February 21st regarding the Neighbourhood Watch Program for residents of the Beverley Hills Drive and Valley View Estates area. Councillor Keir moved to receive and file the RCMP Statistical Report for the month of January, 2001. Seconded by Councillor Calvin. Carried.
6.2	WESTFIELD WHARF – CHARLES GAUDET, FISHERIES AND OCEANS (NO WRITTEN DATA) Charles Gaudet, Fisheries & Oceans advised Fisheries and Oceans is prepared to provide $37,000 to the Town with respect to the transfer of the Westfield Wharf. It was noted an Agreement of Transfer would need to be executed by the Town and Fisheries and Oceans. Councillor Keir moved to have the Town Manager forward a letter to Fisheries & Oceans advising of the Town’s intent to take ownership of the Westfield Wharf for an amount of $37,000 to be paid by Fisheries and Oceans. Seconded by Deputy Mayor Black. Carried.
7.	MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 22, 2001 Councillor Sutton moved to adopt the minutes of the regular Council meeting of January 22, 2001 as presented with an amendment to item #18 to reflect wording of Draft Policy No. E006 Re: Temporary Signage. Seconded by Councillor Keir. Carried.
7.1	MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF JANUARY 15, 2001 Deputy Mayor Black moved to receive and file the minutes of the Planning Advisory Committee meeting of January 15, 2001. Seconded by Councillor Sutton. Carried.
7.2	MINUTES OF EMERGENCY MEASURES ORGANIZATION MEETING OF DECEMBER 19, 2000 Councillor Sutton moved to receive and file the minutes of the Emergency Measures Organization meeting of December 19, 2000. Seconded by Councillor Keir. Carried.
8.	BILLS FOR PAYMENT Councillor Keir moved to pay the Bills for Payment enbloc for a total of $12,061.01, and approve the Bills for Ratification for a total of $98,870.16, Grand Total $110,931.17. Seconded by Councillor Sutton. Carried.
9.	CONSENT AGENDA a) Dog Control Report for the Month of January, 2001 b) Recreation Director’s Report for the Month of January, 2001 c) Building Inspector’s Report for the Month of January, 2001 d) Volunteer Fire/Rescue Department Report for the Month of December, 2000 e) Works Department Report for the Month of January, 2001 f) Volunteer Fire/Rescue Department Annual Report for the Year 2000 Deputy Mayor Black moved to receive and file the following Consent Agenda items: a) Dog Control Report for the Month of January, 2001 b) Recreation Director’s Report for the Month of January, 2001 c) Building Inspector’s Report for the Month of January, 2001 d) Volunteer Fire/Rescue Department Report for the Month of December, 2000 e) Works Department Report for the Month of January, 2001 f) Volunteer Fire/Rescue Department Annual Report for the Year 2000 Seconded by Councillor Sutton. Carried.
10.	BUSINESS ARISING FROM MINUTES a) Regular Council Meeting Minutes of January 22, 2001 None
11.	DELEGATIONS None
12.	PETITIONS None
13.	BY-LAWS
13.1	READING IN ITS ENTIRETY OF BY-LAW NO. 17A, AMENDMENT TO BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW Councillor Sutton moved reading in its entirety of By-law No. 17A, Amendment to By-law No. 17, Town of Grand Bay-Westfield Building By-law. Seconded by Councillor Keir. Carried. By-law No. 17A was read in its entirety.
13.2	THIRD READING BY TITLE AND ENACTMENT OF BY-LAW NO. 17A, AMENDMENT TO BY-LAW NO. 17, TOWN OF GRAND BAY-WESTFIELD BUILDING BY-LAW Councillor Sutton moved Third reading by Title and Enactment of By-law No. 17A, Amendment to By-law No. 17, Town of Grand Bay-Westfield Building By-law. Seconded by Councillor Calvin. Carried. By-law No. 17A was read a third time and enacted.
13.3	FIRST READING BY TITLE OF BY-LAW NO. 46, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING RESIDENTIAL PROPERTIES MINIMUM STANDARDS IN THE TOWN OF GRAND BAY-WESTFIELD Councillor Sutton moved First Reading by Title of By-law No. 46, Town of Grand Bay-Westfield By-law Respecting Residential Properties Minimum Standards in the Town of Grand Bay-Westfield. Seconded by Deputy Mayor Black. Carried. By-law No. 46 was read a first time by title.
13.4	SECOND READING BY TITLE OF BY-LAW NO. 46, TOWN OF GRAND BAY-WESTFIELD BY-LAW RESPECTING RESIDENTIAL PROPERTIES MINIMUM STANDARDS IN THE TOWN OF GRAND BAY-WESTFIELD Councillor Sutton moved Second Reading by Title of By-law No. 46, Town of Grand Bay-Westfield By-law Respecting Residential Properties Minimum Standards in the Town of Grand Bay-Westfield. Seconded by Councillor Keir. Carried. By-law No. 46 was read a second time by title.
14.	NOTICE OF MOTIONS None
15.	TOWN MANAGER’S REPORT OF FEBRUARY 7, 2001 RE: SEWERAGE CAPITAL RESERVE FUND Councillor Calvin moved to transfer $36,058.99 from the Town of Grand Bay-Westfield Sewerage Capital Reserve Fund to cover expenditures Re: 2000 Sewerage Capital Work. Seconded by Councillor Keir. Carried. (Transfer made August 18, 2000.)
16.	DRAFT CENTRUM SIGN POLICY FOR ADOPTION BY COUNCIL Councillor Keir moved to adopt the following Draft Centrum Sign Policy: Purpose To provide guidance to the Recreation Director and the Municipality when considering requests for use of the Community Centrum Sign by Community Groups, Town Departments, and Town Committees in Grand Bay-Westfield. Rationale The permanent sign across from the Centrum was erected to eliminate the need for temporary low level signs on all Town right-of-ways. The Town recognizes that advertising is needed for Community Special Events and Town Public Notices to assist in making residents aware of activities. However, it is also recognized that the use of the Centrum sign alone may not be conclusive notice for advertising events and that many other forms of promotion are required to get the word out. It is not the intent of this policy to have the sign used for regular ongoing weekly, bi-monthly or monthly event announcements, however, such notices may be permitted on occasion. It is the intent of this policy to only permit sign use for events held in Grand Bay-Westfield unless a notice is deemed to be in the best interest of the Municipality. General Principles: 1. requests will be considered on a first come first serve basis; as a general rule, information respecting commercial activities will not be displayed; 2. municipal requirements shall have priority over any other requests; 3. special events being held at the Community Centrum shall have priority over events located in other facilities; 4. requests should be submitted a week in advance of date of event; 5. display of information does not constitute endorsement of the content by the Town; 6. display will attempt to identify the name of the event, day, date, time, location and, if space allows, a contact name and number, however, the Town reserves the right to edit as needed; 7. display time for information will be considered for a maximum of two weeks; 8. display will be considered on one side or both sides of sign depending on other requests and available lettering; 9. information requested for display must not present demeaning or derogatory portrayals of individuals or groups, or exploit violence, sexuality, children, the customs, and conviction of characteristics of religious or ethnic-cultural groups, persons with disabilities or any other person, group or institution in a manner which is offensive; 10. advertising is governed by the Human Rights Act which provides that no person shall be discriminated against “because of the race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation or age of the person or that group or class of persons”; 11. information promoting an individual political party or politician will not be permitted; 12. information of a commercial nature or for the buying or selling of a product and not directly related to renting the Centrum for this purpose will not be permitted; an exception to this would be the example of a trade show renting the Centrum. Disclaimer The use of the Community Centrum sign is provided “as is” without warranty of any kind, either express or implied on the part of the Town of Grand Bay-Westfield. The sign could include technical inaccuracies or abbreviated spelling and any reliance on the information is at the complete risk of the user. The information which is contained on the sign is not in its original form. Seconded by Councillor Sutton. Carried.
17.	DRAFT ACCESS TO INFORMATION – FIRE PROTECTION SERVICES POLICY FOR ADOPTION BY COUNCIL Deputy Mayor Black moved to adopt the Draft Access to Information – Fire Protection Services Policy as follows: Access to Information Fire Protection Services 2.01 Process Requests for information should be forwarded to the Fire Chief or his designate. The Fire Chief or his designate will record the request for information and respond verbally or in writing as appropriate. Communications with potential legal ramifications with law enforcement agencies or other parties (e.g. insurance companies, lawyers, private investigators, and the Fire Marshall) may be verbal, but must always be supported in writing. Requests for information regarding non-public information will be refused, and at no time shall copies of Incident Reports be made available to the public or others due to legal ramifications. The person/agency requesting the information will be advised that the information is only available under subpoena/court order. This section does not apply to certain legislative requirements of the Municipalities Act and the Fire Prevention Act in regard to mandatory reporting. Proactive releases of information to the media are acceptable under this policy. This option could be used in regard to a major incident or a positive incident which could assist in maintaining a positive public image. 2.02 Reporting Requests for information and their response will be communicated to the Town Manager before action is taken, if feasible. Requests regarding non-public information will be communicated to the Town Manager in writing as soon as possible after they occur. The Town Manager will be notified within 24 hours of any requests for information which may have legal considerations. 2.03 Subject The subject of this policy is the release of information regarding Volunteer Fire Department responses. 2.04 Rationale The public should have access to information about the Fire Department’s responses which could be or is public at the time of the incident. However, information which is not generally accessible to the public should not be released except under a legal order. 2.05 Policy Statement The Volunteer Fire Department may release information about Fire Department responses to members of the public or media. This information shall be limited to: a) the date and location of the request for a response; b) the time that the incident was declared under control, where applicable; c) the number and type of apparatus; d) the names of the associated agencies who also responded; e) the general nature of the incident. As a general rule, information which could have been seen or recorded by a member of the public present during any phase of the response can be released without approval by the Town Manager. 2.06 Responsibility The Fire Chief is responsible for all information released by the Department unless superseded by a decision of the Town Manager or Council. In these circumstances, the Fire Chief shall not be responsible for the information released, and shall not be responsible to communicate the information. The Fire Chief will notify the Town Manager immediately if a request for information is likely to lead to controversy or public scrutiny of the Fire Department. A joint decision will be made as to the communications strategy in these cases. 2.07 Miscellaneous The Fire Chief is expected to use discretion and judgment when releasing information of a sensitive nature. If, in the Fire Chief’s opinion, it is in the public’s interest that information not be released, he should refrain from doing so and discuss the matter with the Town Manager. Seconded by Councillor Calvin. Carried.
18.	FAX RECEIVED JANUARY 18, 2001 FROM HON. MILT SHERWOOD, ACTING MINISTER OF ENVIRONMENT AND LOCAL GOVERNMENT RE: COMMUNITY ENHANCEMENT FUND Councillor Calvin moved to receive and file fax received January 18, 2001 from Hon. Milt Sherwood, Acting Minister of Environment and Local Government Re: Community Enhancement Fund. Seconded by Councillor Sutton. Carried.
19.	JANUARY 11, 2001 LIST OF TOWN OF GRAND BAY-WESTFIELD REPRESENTATIVES FOR THE REGIONAL FACILITIES COMMISSION – RE-APPOINTMENT OF BRIAN CURRY TO HARBOUR STATION BOARD Councillor Keir moved to re-appoint Brian Curry as Grand Bay-Westfield’s representative on the Harbour Station Board for an additional three-year term. Seconded by Councillor Calvin. Carried.
20.	WORKS COMMISSIONER’S REPORT OF FEBRUARY 8, 2001 RE: MUNICIPAL KILOMETRAGE MAINTENANCE RESPONSIBILITY AGREEMENT 2001 Councillor Keir moved to concur with the recommendation of the Works Commissioner in his report of February 8, 2001 in that staff meet with representatives of the Department of Transportation to begin discussing turning over to the Province the maintenance responsibility for River Valley Drive and Nerepis Road at the end of the amalgamation deal; and further moved that the 2001 Municipal Kilometrage Maintenance Responsibility Agreement be executed. Seconded by Deputy Mayor Black. Carried.
21.	LETTER DATED DECEMBER 6, 2001 FROM HON. MILT SHERWOOD, MINISTER OF PUBLIC SAFETY RE: INCREASED MUNICIPAL RATES FOR RCMP CONTRACTS FOR 2001 Larry Bennett, Director of Policing Services, as well as Chief Superintendent Randy Robar, Staff Sgt. Brown, Cpl. Oliver and John Jurcina of the RCMP were present. A general discussion occurred and it was noted the cost per officer has gone up by $5,000 per officer to an incorporated municipality with the local service districts experiencing no such increase. Superintendent Robar noted that it would be the taxpayers of New Brunswick that would be paying for the increase per officer. Mayor Losier noted Council’s concerns and stated that an equitable sharing of this increase across the province for both municipalities and local service districts is desirable. Larry Bennett noted he would take Council’s concerns back to the government to address bringing equity into overall policing costs. Councillor Keir moved to receive and file letter dated December 6, 2001 from Hon. Milt Sherwood, Minister of Public Safety Re: Increased Municipal Rates for RCMP Contracts for 2001. Seconded by Councillor Calvin. Carried. Councillor Keir moved to forward a letter to the Minister’s Round Table on Local Government with respect to the issue of the RCMP Contracts for 2001 explaining the Town’s position on the inequity of rates for RCMP contracts. Seconded by Councillor Calvin. Carried.
22.	LETTER OF OCTOBER 15, 2000 FROM GLORIA ESTABROOKS, CO-CHAIR, THE KIDNEY FOUNDATION OF CANADA RE: 2001 MARCH DRIVE CAMPAIGN Councillor Keir moved to receive and file letter of October 15, 2000 from Gloria Estabrooks, Co-Chair, The Kidney Foundation of Canada Re: 2001 March Drive Campaign. Seconded by Councillor Calvin. Carried. It was noted that March is Kidney Month and there will be canvassers in the area.
23.	FIRE CHIEF’S REPORT OF FEBRUARY 6, 2001 RE: RECRUITMENT Councillor Calvin moved to receive and file the Fire Chief’s report of February 6, 2001 Re: Recruitment. Seconded by Councillor Sutton. Carried. Councillor Keir provided an update concerning the Fire Volunteerism Focus Group.
24.	DEVELOPMENT OFFICER’S REPORT OF FEBRUARY 7, 2001 RE: TENTATIVE SUBDIVISION PLAN, 500607 NB LTD. SUBDIVISION LOT 00-1 DATED OCTOBER 17, 2000 PREPARED BY DESAULNIERS SURVEYS INC./RELEVANT DATA Councillor Keir moved to table the Development Officer’s report of February 7, 2001 Re: Tentative Subdivision Plan 500607 NB Ltd. Subdivision Lot 00-1 dated October 17, 2000 prepared by DeSaulniers Surveys Inc. for the Development Officer to consider new information received from Mr. Smith with a report to return to Council for the next Council meeting. Seconded by Councillor Calvin. Carried. Councillor Sutton cast a dissenting vote.
25.	PLANNING ADVISORY COMMITTEE MEMORANDUM OF FEBRUARY 6, 2001 RE: DEVELOPMENT OF A SINGLE FAMILY RESIDENCE – 469 NEREPIS ROAD/DEVELOPMENT OFFICER’S REPORT OF FEBRUARY 7, 2001 RE: ACCESS TO BUILDING LOT, NBGIC NO. 00210443 Councillor Sutton moved to approve the existing private 20m wide right-of-way registered by Plan No. 3551, Subdivision Plan Amendment, John H. Lingley Property, dated February 22, 1971 and prepared by Murdock-Lingley Ltd. New Brunswick Land Surveyors under Section 3 (1) of the Town’s Zoning by-law, Town of Grand Bay-Westfield By-law No. 16, Division 2 for the development of a single family dwelling on a parcel of land identified by NBGIC No. 00210443, subject to: a) any future subdivison accessed by this right-of-way to require a public street to be vested in the Municipality and upgraded to minimum standards established under the Subdivision By-law. Seconded by Deputy Mayor Black. Carried.
26.	ADJOURNMENT Councillor Keir moved adjournment. Seconded by Councillor Sutton. Carried. Time: 8:50 p.m.
	Respectfully submitted, Sandra Gautreau Grace Losier Town Manager (Clerk) Mayor Judy Sproule Assistant Clerk /js