December 13, 2004 Minutes
| 1. | CALL TO ORDER - 7:30 P.M. | ||
| The Town of Grand Bay-Westfield Council met in a regular session on Monday, December 13, 2004 with Mayor Losier presiding. | |||
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| 2. | RECORD OF ATTENDANCE | ||
| All members were in attendance with the exception of Councillor
Day.
Councillor McGowan moved to pay Councillor Day in her absence. Seconded by Deputy Mayor Murphy. Carried.
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| 3. | APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS | ||
| Deputy Mayor Murphy moved to adopt the agenda of December 13, 2004
as presented.
Seconded by Councillor McGowan. Carried.
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| 4.
5.
6.
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DISCLOSURE OF CONFLICT OF INTEREST
None PUBLIC HEARINGS None PUBLIC PRESENTATIONS
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| 6.1 | PRESENTATION OF AWARDS | ||
| TO GRAND BAY-WESTFIELD VOLUNTEER/RESCUE FIREFIGHTERS: | |||
| Firefighter of the Year (2003) - Gilles Roy
Rookie of the Year (2003) - Chris Matheson 10 Years of Service - Bill Booker
Fire Chief McCoy and Mayor Losier presented 10-year service awards to Mike Gogan and Dallas Moyer; Bill Booker was not available to attend. Gilles Roy was presented with the Firefighter of the year award for 2003 by Fire Chief McCoy in conjunction with Mayor Losier. Chris Matheson was selected as Rookie of the year for 2003 however he was not available to attend. Mayor Losier congratulated the award winners and thanked them for
their commitment and dedication to the community.
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| 6.2 | PRESENTATION OF RCMP STATISTICAL REPORT FOR NOVEMBER 2004 | ||
| RCMP REPRESENTATIVE ATTENDING
Deputy Mayor Murphy moved to receive and file the RCMP Statistical Report for November 2004 as presented by Constable McKinnon. Seconded by Councillor McGowan. Carried.
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| 6.3 | PRESENTATION RE: | ||
| P.R.O. KIDS ASSISTANCE PROGRAM, AMY SCHNARE, MANAGER AND COLLEEN
KNUDSON, CO-CHAIR ATTENDING
Deputy Mayor Murphy moved to refer the presentation Re: P.R.O. Kids Assistance Program as presented by Amy Schnare and Colleen Knudson to the Recreation Director for a report back to Council. Seconded by Councillor McGowan. Carried. It was noted P.R.O. Kids is asking for a donation of $2,000.00 for
2005 based on a formula used for regional facilities funding.
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| 6.4 | PRESENTATION | ||
| RE: RIVER VALLEY COMMUNITY CENTER 2005 OPERATING BUDGET
JOHN WEBBER, TREASURER ATTENDING Deputy Mayor Murphy moved to receive and file the River Valley Community Center 2005 Operating Budget as presented by John Webber, Treasurer as well as the Center’s financial report to November 30, 2004. Seconded by Councillor McGowan. Carried.
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| 6.5 | PRESENTATION | ||
| RE: INGLEWOOD SCHOOL OUTDOOR RINK PROPOSAL - ROB FOWLER ATTENDING
Councillor Evans moved to refer the presentation by Rob Fowler Re: Inglewood School Outdoor Rink Proposal to the Recreation Director for a report to Council prior to the Christmas vacation. Seconded by Councillor McGowan. Carried.
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| 6.6 | PRESENTATION | ||
| RE: FUNDY REGION SOLID WASTE COMMISSION PROPOSED OPERATING
BUDGET FOR THE YEAR 2005 - JACK KEIR, GENERAL MANAGER AND RICHARD MCLEAN,
TOWN REPRESENTATIVE ATTENDING
Deputy Mayor Murphy moved to receive and file the Fundy Region Solid Waste Commission Proposed 2005 Operating Budget as presented by Jack Keir, General Manager and further moved to advise the Town’s Representative Richard McLean the Town supports the 2005 budget as presented. Seconded by Councillor McGowan. Carried.
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| 7. | MINUTES OF REGULAR COUNCIL MEETING OF NOVEMBER 22, 2004 | ||
| Deputy Mayor Murphy moved to adopt the minutes of the regular Council
Meeting of November 22, 2004 as presented.
Seconded by Councillor McGowan. Carried.
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| 7.1 | MINUTES OF PLANNING ADVISORY COMMITTEE MEETING OF NOVEMBER 1, 2004 | ||
| Deputy Mayor Murphy moved to receive and file the minutes of the
Planning Advisory Committee Meeting of November 1, 2004.
Seconded by Councillor McGowan. Carried.
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| 7.2 | TENDER OPENING NOTES OF DECEMBER 3, 2004 RE: JANITORIAL SERVICES | ||
| Councillor McGowan moved to receive and file the Tender Opening
Notes of December 3, 2004 Re: Janitorial Services.
Seconded by Councillor Little. Carried.
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| 8. | BILLS FOR PAYMENT | ||
| Deputy Mayor Murphy moved to pay the Bills for Payment enbloc for
a total of $160,173.46 and Bills for Ratification for a total of $31,139.84;
grand total of $191,313.30.
Seconded by Councillor McGowan. Carried.
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| 9. | CONSENT AGENDA | ||
| a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE INFORMATION LISTING
OF DECEMBER 13, 2004 b) BUILDING INSPECTOR’S REPORT FOR NOVEMBER 2004 c) DOG CONTROL REPORT FOR NOVEMBER 2004 d) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR NOVEMBER 2004 e) RECREATION DIRECTOR’S REPORT FOR NOVEMBER 2004 f) WORKS DEPARTMENT REPORT FOR NOVEMBER 2004 Councillor McGowan moved to receive and file the following Consent Agenda items: a) Westfield Volunteer Ambulance Accounts Payable Information Listing
of December 13, 2004
Seconded by Deputy Mayor Murphy. Carried.
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| 10.
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BUSINESS ARISING FROM MINUTES
a. Regular Council Meeting Minutes of November 22, 2004 None
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| 11.
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DELEGATIONS
None
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| 12.
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PETITIONS
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| 12.1 | PETITION | ||
| RE: CONDITION OF YOUNG STREET BETWEEN CENTRAL AVENUE AND KIRTLEY
AVENUE
Deputy Mayor Murphy moved to refer petition Re: Condition of Young Street between Central Avenue and Kirtley Avenue to the Capital Budget process. Seconded by Councillor McGowan. Carried.
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| 13.
14.
15. 15.1 |
BY-LAWS
None NOTICE OF MOTIONS None REPORTS GENERAL REVENUE FUND PROPOSED 2005 OPERATING BUDGET |
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| Councillor McGowan moved that the sum of $3,444,077 be the total
budget of the Municipality, that the sum of $2,811,424 be the Warrant of
the Municipality for the ensuing year, and that the tax rate for the Municipality
be $1.34 and further that the Council orders and directs the levying by
the Minister of Environment and Local Government of said amount on real
property liable to taxation under the Assessment Act within the Municipality
of Grand Bay-Westfield.
Seconded by Deputy Mayor Murphy. Carried.
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| 15.2 | SEWERAGE REVENUE FUND PROPOSED 2005 OPERATING BUDGET | ||
| Councillor McGowan moved to adopt the 2005 Sewerage Revenue Fund
Operating Budget as per documents attached to the Town Manager’s report
of December 6, 2004 reflecting total revenues of $414,629 and total expenditures
of $414,629; the sewerage user fee shall be $245.00 per user unit effective
January 1, 2005 with a $15.00 discount for residential units only, if full
payment is received by the Town Office by 5:00 p.m. on Friday, April 1,
2005; discount applicable where there are no arrears or penalties payable
in respect of the annual user charge.
Seconded by Councillor Evans. Carried. It was noted the $245 sewerage fee has been held since amalgamation.
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| 15.3 | GENERAL REVENUE FUND 2004 OPERATING BUDGET FINANCIAL REPORT AS AT | ||
| NOVEMBER 24, 2004/MEMORANDUMS OF DECEMBER 8, 2004 RE: RECOMMENDED
TRANSFERS – CAPITAL RESERVES/MEMORANDUM OF DECEMBER 8, 2004 RE: PROPOSED
TRANSFER - SUBDIVISION FUND
Deputy Mayor Murphy moved to transfer $25,000.00 from the Sewerage Revenue Fund to the Sewerage Capital Reserve Fund. Seconded by Councillor Evans. Carried. Councillor Evans moved to transfer $70,000.00 from the General Operating Fund to the General Capital Reserve Fund. Seconded by Councillor McGowan. Carried. Councillor Evans moved to transfer $9,908.38 from the Capital Reserve Fund (Wharf) to the General Operating Fund. Seconded by Councillor McGowan. Carried. Deputy Mayor Murphy moved to transfer $1,267.01 from the Subdivision Fund to the General Operating Fund. Seconded by Councillor Little. Carried.
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| 15.4 | WESTFIELD VOLUNTEER AMBULANCE SERVICE FINANCIAL STATEMENTS FOR THE YEAR | ||
| ENDED MARCH 31, 2004
Deputy Mayor Murphy moved to receive and file the Westfield Volunteer Ambulance Service Financial Statements for the year ended March 31, 2004. Seconded by Councillor Little. Carried. Diane McGowan, Ambulance Administrator was commended for her dedication
and hard work
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| 15.5 | TOWN OF GRAND BAY-WESTFIELD DRAFT STRATEGIC DEVELOPMENT ACTION PLAN | ||
| FINAL REPORT - NOVEMBER 2004
Councillor McGowan moved to receive the Strategic Development Action Plan, Final Report to be brought forward for discussion in the 2005 Capital Budget process. Seconded by Deputy Mayor Murphy. Carried.
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| 16. | PROPOSAL FROM ADI LIMITED | ||
| RE: TRAFFIC/PEDESTRIAN STUDY FOR PORTION OF ROUTE NO. 177,
TOWN OF GRAND BAY-WESTFIELD/BROUGHT FORWARD FROM NOVEMBER 22, 2004 AGENDA
Councillor McGowan moved to refer the proposal from ADI Limited Re: Traffic/Pedestrian Study for portion of Route No. 177 to the 2005 Capital Budget process. Seconded by Councillor Evans. Carried.
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| 17. | TOWN MANAGER’S REPORT OF NOVEMBER 22, 2004 | ||
| RE: SECOND COUNCIL SESSION FOR DECEMBER 2004
Deputy Mayor Murphy moved to cancel the second regular Council meeting of December 27, 2004 with a Special Council Meeting(s) to be called as required. Seconded by Councillor McGowan. Carried.
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| 18. | LETTER OF NOVEMBER 9, 2004 FROM TERI LEVINE, MANAGER, | ||
| FUND DEVELOPMENT & COMMUNICATIONS CANADIAN RED CROSS RE:
LETTER OF THANKS FOR PURCHASE OF 2004 HUMANITARIAN AWARD DINNER TICKETS
Councillor McGowan moved to receive and file letter of November 9, 2004 from Teri Levine, Manager, Fund Development & Communications, Canadian Red Cross Re: Thanks for Purchase of 2004 Humanitarian Award Dinner Tickets. Seconded by Councillor Evans. Carried.
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| 19. | LETTER OF NOV. 19, 2004 FROM THE GREATER SAINT JOHN COMMUNITY FOUNDATION | ||
| RE: CONGRATULATIONS ON FUNDING
Councillor Evans moved to refer letter of November 19, 2004 from Greater Saint John Community Foundation to Town Staff for a report to Council and to forward a letter of thanks to Greater Saint John Community Foundation for funding for the Town’s Henderson Brook Project. Seconded by Deputy Mayor Murphy. Carried. It was noted an appropriate plaque would be located at Henderson
Brook.
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| 20. | TOWN OF GRAND BAY-WESTFIELD PLANNING ADVISORY COMMITTEE VACANCIES | ||
| - FOUR APPLICATIONS
Councillor Little moved to appoint Mel Steffens and Ronald Daigle to the Town of Grand Bay-Westfield Planning Advisory Committee for three-year terms commencing January 1, 2005. Seconded by Deputy Mayor Murphy. Carried.
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| 21. | FIRE CHIEF’S REPORT OF DECEMBER 1, 2004 RE: PROPOSED LEASE VEHICLE | ||
| Councillor McGowan moved to authorize the Town Manager to lease
a vehicle not to exceed $350 per month excluding HST for better efficiency
in Town operations.
Seconded by Councillor Evans. Carried.
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| 22. | FACSIMILE RECEIVED NOVEMBER 30, 2004 FROM KATHERINE D’ENTREMONT | ||
| DIRECTOR, LOCAL GOVERNMENT AND COMMUNITY LEADERSHIP BRANCH RE:
NEW LEGISLATION CONCERNING SUNDAY SHOPPING
Deputy Mayor Murphy moved to receive and file facsimile received November 30, 2004 from Katherine d’Entremont Director, Local Government and Community Leadership Branch Re: New Legislation Concerning Sunday Shopping. Seconded by Councillor Evans. Carried.
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| 23. | LETTER OF NOVEMBER 4, 2004 FROM MELODIE MELANSON, | ||
| D.A.R.E. BOARD MEMBER RE: REQUEST FOR FUNDING
Deputy Mayor Murphy moved to refer letter of November 4, 2004 from Melodie Melanson, D.A.R.E. Board Member Re: Request for Funding to the Town Manager for additional information. Seconded by Councillor McGowan. Carried.
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| 24. | DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 30, 2004 | ||
| RE: DANGEROUS AND UNSIGHTLY PREMISES PROPERTIES
Deputy Mayor Murphy moved to forward letters to property owners to extend an invitation to attend a Council meeting to address by-law violations as outlined in Development Officer’s Report of November 30, 2004 Re: Dangerous and Unsightly Premises. Seconded by Councillor McGowan. Carried.
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| 25. | LETTER OF DECEMBER 6, 2004 FROM SOLICITOR RALPH POLEY, GORMAN NASON | ||
| RE: THOMAS AND SHARON ANDREWS PROPERTY
Deputy Mayor Murphy moved to authorize appropriate signatures per letter of December 6, 2004 from Solicitor Ralph Poley, Gorman Nason Re: Thomas and Sharon Andrews Property. Seconded by Councillor Evans. Carried.
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| 26. | LETTER OF NOVEMBER 15, 2004 FROM MAYOR KAREN TITUS, PRESIDENT, | ||
| UNION OF MUNICIPALITIES OF NEW BRUNSWICK RE: APPRECIATION
FOR SUPPORT
Councillor McGowan moved to receive and file letter of November 15, 2004 from Mayor Karen Titus, President, Union of Municipalities of New Brunswick Re: Appreciation for Support. Seconded by Deputy Mayor Murphy. Carried.
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| 27. | RECREATION DIRECTOR’S REPORT OF DECEMBER 8, 2004 RE: JANITORIAL SERVICES | ||
| Deputy Mayor Murphy moved to award the Janitorial Services Contract
to Liam Beddow Cleaning at an annual cost of $18,285.00 tax included per
year for a period of two years from date of award subject to all terms
and conditions of Tender No. 006J-04 with an option to renew for one (1)
year at the same rate, terms, and conditions.
Seconded by Councillor McGowan. Carried.
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| 28. | FACSIMILE RECEIVED NOVEMBER 30, 2004 FROM BARRY OGDEN, GREATER SAINT JOHN | ||
| RE: HONOURING OF MIKE & JUDY UPWARD - VOLUNTEERING
Deputy Mayor Murphy moved to receive and file facsimile received November 30, 2004 from Barry Ogden, Greater Saint John Re: Honoring of Mike & Judy Upward – Volunteering. Seconded by Councillor McGowan. Carried.
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| 29. | DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 26, 2004 | ||
| RE: 2005 EXCAVATION PERMIT - KEEL CONSTRUCTION LTD., BALLENTINE
PIT,
PID NOS. 00093088/00227546/00227595/30042899 Councillor McGowan moved to approve the Rehabilitation Plan as presented by Hobart Realty Ltd. dated May 15, 1998 prepared by Murdock Lingley Ltd. as it relates to the 2005 Excavation Permit for excavation of material from Ballentine Pit, lands identified by PID Nos. 00093088/00227546/00227595/30042899 and further moved to approve the Bond of Indemnity Bond #HM0003001013, Endorsement #8 in the amount of $20,000.00 issued by the Guarantee Company of North America to be held as security for the rehabilitation of the Ballentine Pit located at lands identified by PID Nos. 00093088 /00227546/00227595/30042899 for the 2005 Excavation Permit period and to be effective from January 1, 2005 to December 31, 2006 inclusive, and further moved to approve conditions for the 2005 Excavation Permit as set out in section 15.9 of the Town’s Zoning By-law with the additional requirement to provide street sweeping on Ballentine Place once per week during the months of June through October and provide to the Town within five (5) working days of the end of each month written records of the dust control measures undertaken; additional dust control measures may be requested by the Building Inspector as required, subject to special and or unreasonable dust conditions. Seconded by Councillor Little. Carried. Councillor Little noted he voted in support of the motion with the
understanding the pit operator is agreeable to permit conditions as noted.
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| 30. | LETTER OF DECEMBER 9, 2004 FROM STEPHANIE PATTERSON, P. ENG., | ||
| GODFREY ASSOCIATES LTD. RE: CLAIM NO. 12 SEWER SYSTEM EXTENSION,
GRAND BAY-WESTFIELD, NB, INFRASTRUCTURE PROJECT NO. 63 37 05 43 102, PROJECT
NOS. 010-091, 010-102, 010-103, 010-104 & 010-109
Deputy Mayor Murphy moved to approve Claim #12 and pay all relevant invoices Re: Letter of December 9, 2004 from Stephanie Patterson, P. Eng., Godfrey Associates Ltd. Sewer System Extension, Grand Bay-Westfield, NB, Infrastructure Project No. 63 37 05 43 102, Project Nos. 010-091, 010-102, 010-103, 010-104 & 010-109. Seconded by Councillor McGowan. Carried.
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| 31. | TOWN MANAGER’S REPORT OF DECEMBER 2, 2004 | ||
| RE: TOWN OF GRAND BAY-WESTFIELD/ANIMAL RESCUE LEAGUE AGREEMENT
Councillor McGowan moved to renew the agreement dated November 30,
2004 for sheltering of dogs with the Animal Rescue League for 2005-2008
per conditions 1-11 as listed in agreement.
Seconded by Councillor Evans. Carried.
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| 32. | CONSIDERATION OF COPIER LEASE PER PROVINCE OF NEW BRUNSWICK | ||
| STANDING AGREEMENT - SHARP ARM 450 COPIER
Councillor Evans moved to lease a Sharp ARM 450 Copier at $2,595.51 per year per Province of New Brunswick Standing Agreement for Photocopiers. Seconded by Deputy Mayor Murphy. Carried.
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| 33. | ADJOURNMENT | ||
| Councillor McGowan moved adjournment.
Seconded by Deputy Mayor Murphy. Carried. Time: 9:25 p.m. |
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Respectfully submitted,
Marcia Mason
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