February 13, 2006 Minutes
| 1. | CALL TO ORDER - 7:30 P. M | ||
| The Town of Grand Bay-Westfield Council met in a Regular Session on Monday, February 13, 2006 with Mayor Losier presiding. | |||
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| 2.
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RECORD OF ATTENDANCE
All members of Council were in attendance.
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| 3. | APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS | ||
| Councillor Day moved to adopt agenda of February 13, 2006 as presented
and add items 25.a - Ball Field Fence Report and 25.b - 2006 General Capital
Projects Report.
Seconded by Councillor McGowan. Carried unanimously.
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| 4.
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DISCLOSURE OF CONFLICT OF INTEREST
None
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| 5.
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PUBLIC HEARINGS
None
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| 6.
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PUBLIC PRESENTATIONS
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| 6.1 | PRESENTATION OF RCMP STATISTICAL REPORT FOR JANUARY 2006 | ||
| - RCMP REPRESENTATIVE ATTENDING
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| Corporal Landry presented Council with the RCMP Statistical Report
for January 2006.
Deputy Mayor Murphy moved to receive and file RCMP Statistical Report for January 2006 as presented by Corporal Landry. Seconded by Councillor McGowan. Carried. Councillor Day moved to forward a letter to Corporal Landry stating the Town’s 2006 Policing Priorities, which have remained the same as 2005 Priorities. Seconded by Councillor Evans. Carried. Councillor Evans departed the meeting at 7:39 p.m. and rejoined the meeting at 7:40 p.m. Corporal Landry advised the RCMP, per Superintendent Lang, is extending
an invitation to Mayor Losier to serve on a Committee. Mayor Losier
advised she would contact Sergeant John Fraser as requested to obtain additional
information and to determine if she is available to attend the March 29th
meeting.
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| 7. | MINUTES OF REGULAR COUNCIL MEETING OF JANUARY 24, 2006 | ||
| Deputy Mayor Murphy moved to adopt the minutes of the Regular Council
Meeting of January 24, 2006 as presented.
Seconded by Councillor Day. Carried.
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| 7.1 | MINUTES OF FUNDY REGION SOLID WASTE COMMISSION MEETINGS OF NOVEMBER 10, 2005 | ||
| AND DECEMBER 15, 2005
Councillor McGowan moved to receive and file the minutes of the Fundy Region Solid Waste Commission Meetings of November 10, 2005 and December 15, 2005. Seconded by Councillor Day. Carried.
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| 7.2 | MINUTES OF RIVER VALLEY COMMUNITY CENTER INC. BOARD OF DIRECTORS MEETING OF | ||
| NOVEMBER 15, 2005
Councillor Evans moved to receive and file minutes of River Valley Community Center Inc. Board of Directors Meeting of November 15, 2005. Seconded by Councillor McGowan. Carried. Mayor Losier will extend a thank you at the next Community Center Board
meeting for the timely receipt of Board minutes.
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| 8. | BILLS FOR PAYMENT | ||
| Councillor Day moved to pay the Bills for Payment enbloc for a total
of $186,959.18, Bills for Ratification for a total of $43,917.44, grand
total of $230,876.62.
Seconded by Councillor McGowan. Carried. It was noted seven derelict vehicles have been removed from the community
under the Kidney Car Program.
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| 9. | CONSENT AGENDA | ||
| a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR FEBRUARY
13, 2006
b) BUILDING INSPECTOR’S REPORT FOR JANUARY 2006 c) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR JANUARY 2006 d) RECREATION DIRECTOR’S REPORT FOR JANUARY 2006 Deputy Mayor Murphy moved to receive and file the following Consent Agenda items: a) Westfield Volunteer Ambulance Accounts Payable Listing for February
13, 2006
Seconded by Councillor Day. Carried.
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| 10.
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BUSINESS ARISING FROM MINUTES
a) Regular Council Meeting Minutes of January 24, 2006
None
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| 11.
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DELEGATIONS
None
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| 12.
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PETITIONS
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| 12.1 | PETITION OF JANUARY 26, 2006 FROM RESIDENTS OF APPLE HILL ROAD | ||
| RE: REQUEST TO RESURFACE SECTION OF APPLE HILL ROAD
Deputy Mayor Murphy moved to receive and file petition of January 26, 2006 from residents of Apple Hill Road Re: Request to Resurface Section of Apple Hill Road and to forward a letter to residents to thank them for bringing it to our attention and refer them to the “Street Condition Report” noting it is the Town’s practice to follow the report ranking as funds are available. Seconded by Councillor McGowan. Carried.
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| 13.
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BY-LAWS
None
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| 14.
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NOTICE OF MOTIONS
None
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| 15.
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REPORTS
None
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| 16. | PROGRESS INVOICE NO. 5 FINAL OF JANUARY 17, 2006 FROM STEPHANIE PATTERSON, P. ENG., | ||
| GODFREY ASSOCIATES LTD. RE: STREET UPGRADING 2005, ROUTE 177,
PROJECT NO. 010-113 - ALLINGHAM TERRACE TO MULLEN LANE
Deputy Mayor Murphy moved to approve Progress Claim No. 5 Final of January 17, 2006 from Stephanie Patterson, P. Eng., Godfrey Associates Ltd. Re: Street Upgrading 2005 - Route No. 177, Project No. 010-113 in the amount of $6,826.70 and pay relevant invoices upon receipt of funding from the Province. Seconded by Councillor McGowan. Carried.
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| 17. | FACSIMILE RECEIVED JANUARY 23, 2006 FROM GRAND BAY-WESTFIELD HERITAGE COMMITTEE | ||
| RE: HERITAGE CELEBRATION JUNE 3, 2006 OR JUNE 10, 2006
Deputy Mayor Murphy moved to receive and file facsimile of January 23, 2006 from Grand Bay-Westfield Heritage Committee Re: Heritage Celebration - June 3, 2006 or June 10, 2006 and to forward a letter advising that the June 10th date would be more accessible for Town Council as the previous date coincides with meetings in Montreal. Seconded by Councillor Evans. Carried.
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| 18. | DEVELOPMENT OFFICER’S REPORT OF JANUARY 30, 2006 | ||
| RE: WARRANTEE HOLD BACK RELEASE, VALLEYVIEW ESTATES SUBDIVISION,
PHASE 9, STAGES 2 AND 3
Councillor Day moved the Town release the Irrevocable Standby Letter of Credit No. P333918H09344 from Royal Bank of Canada dated October 2, 2003 and revision dated May 4, 2005 in the amount of $6,077.00 to Wayne MacLeod for the 15% Warranty Hold Back held for the development of Valleyview Estates Phase 9, Stages 2 and 3 as set out in section 13 of the Subdivision Developer’s Agreement, Valley view Estates Subdivision, Phase 9, Stage 2. Seconded by Councillor McGowan. Carried.
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| 19. | LETTER OF FEBRUARY 3, 2006 FROM STEVE CARSON, CEO ENTERPRISE SAINT JOHN | ||
| RE: EXTENSION OF APPOINTMENT OF JACK KEIR TO BOARD OF DIRECTORS
- ENTERPRISE SAINT JOHN
Deputy Mayor Murphy moved to appoint Jack Keir as Town Representative to Board of Directors of Enterprise Saint John until the end of June 2006. Seconded by Councillor Evans. Carried.
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| 20. | LETTER OF JANUARY 26, 2006 FROM DANNY MARMEN, SCHOOL DISTRICT 8 ENRICHMENT | ||
| COORDINATOR RE: FUNDY REGION SCIENCE FAIR - REQUEST FOR DONATION
Councillor Day moved to donate $200 to the Fundy Region Science Fair per letter of January 30, 2006 from Danny Marmen, School District 8 Enrichment Coordinator. Seconded by Councillor Evans. Carried.
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| 21. | LETTER OF JANUARY 30, 2006 FROM AMY L. SCHNARE, MANAGER - | ||
| P.R.O. KIDS/RECREATION DIRECTOR’S REPORT OF FEBRUARY 7, 2006
Councillor Day moved to support the PRO Kids Program with the City of Saint John for 2006 based on the Regional Facilities contribution percentage of 3.59% of $60,000 or $2,154. Seconded by Deputy Mayor Murphy. Carried. It was noted ten children from Grand Bay-Westfield have benefited
from the P.R.O. Kids Program.
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| 22. | CORRESPONDENCE OF JANUARY 27, 2006 FROM KIDNEY FOUNDATION SAINT JOHN CHAPTER | ||
| RE: MARCH IS KIDNEY MONTH
Deputy Mayor Murphy moved to receive and file correspondence of January 27, 2006 from Kidney Foundation Saint John Chapter Re: March is Kidney Month and to advertise in the next available Town mail out regarding the need for canvassers. Seconded by Councillor Evans. Carried.
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| 23. | TOWN MANAGER’S REPORT OF FEBRUARY 1, 2006 | ||
| RE: ANNUAL BONDING - TOWN OF GRAND BAY-WESTFIELD
Councillor Evans moved to receive and file Town Manager’s Report of February 1, 2006 Re: Annual Bonding - Town of Grand Bay-Westfield. Seconded by Councillor McGowan. Carried.
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| 24. | FIRE CHIEF’S REPORT OF FEBRUARY 6, 2006 | ||
| RE: PUBLIC ACCESS DEFIBRILLATOR (PAD) PROGRAM
Deputy Mayor Murphy moved to receive and file Fire Chief’s Report Re: Public Access Defibrillator (PAD) Program. Seconded by Councillor Day. Carried.
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| 25. | LETTER OF JANUARY 18, 2006 FROM RIVER VALLEY LIONS/BROUGHT FORWARD FROM | ||
| JANUARY 24, 2006/RECREATION DIRECTOR’S REPORT OF FEBRUARY 8, 2006
Councillor Day moved that future booking requests from service classified groups for a profit classified function must submit a letter in writing prior to the booking being approved that would identify that a direct benefit will be received by a Grand Bay-Westfield family or group in need to have the rental charge not apply and that the River Valley Lions as a recognized and respected community service group have the future rental fees waived for bingo as a community fund raiser; any future booking requests for a profit classified function would require a letter in writing prior to the booking being approved that would identify that a direct benefit will be received by a Grand Bay-Westfield family or group in need to have the rental charge not apply. Seconded by Councillor McGowan. Carried.
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| 25.a | BALL FIELD FENCE REPORT | ||
| Deputy Mayor Murphy moved to receive and file the report from Jonathan
Sabean, P. Eng. of Godfrey Associates Ltd. dated January 20, 2006 Re: Ball
Field Fence and to have the Recreation Director explore the scheduling
options with the River Valley School and District 8 regarding the soccer
field, softball field, and proposed running track.
Seconded by Councillor McGowan. Carried. It was noted the Town continues to have concerns regarding home
run balls outside the Regulation Field and the Town will continue to seek
methods to address the safety concerns.
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| 25.b | 2006 GENERAL CAPITAL PROJECTS | ||
| Councillor Day moved the Works Commissioner be authorized to proceed
to tender for the purchase of a one ton truck with snowplow, electronic
sanding controls, and an AVL system and further moved to approve installation
of a new RA-5 Activated Crosswalk Light, to replace the existing light
at Station Street/River Valley Drive as recommended in the 2005 Traffic/Pedestrian
Study per ADI Ltd. and further moved to authorize new aerial photos of
the entire Town at a cost of $9,000, and further moved Re: Waterfront
Development Plan that the Municipality of Grand Bay-Westfield submit to
the Municipal Capital Borrowing Board an application for authorization
to borrow money in an amount not to exceed $50,000 for a term not to exceed
ten (10) years for Recreational Services - Waterfront Development Plan
(per Development Officer’s memorandum of January 27, 2006) with authorization
to establish the relevant Demand Loan as well as authorization to establish
the Demand Loan in relation to the 2005 borrowing of $250,000 for the Waterfront
Development Plan, and further moved Re: Street Improvements to engage
Godfrey Associates Ltd. to prepare a public tender for 2006 General Capital
Street Upgrading as follows:
Town Funds - Street Upgrading Asphalt Resurfacing Projects:
Gas Tax Funds - Storm Sewer Evergreen Drive to Riverdale Court
subject to: 1) a requirement for pre-job meeting(s) with the successful contractor, 2) provision for necessary flaggers, 3) the successful contractor not commencing project work prior to execution of the project contract, 4) fill disposal to be the responsibility of the contractor, 5) a provision in the contract for addition or deletion of project work 6) a provision in the tender documents that the contractor is responsible for any costs related to digging up underground wires in error, and further moved Re: Playground Equipment Upgrades to proceed with playground equipment upgrades for the Lions Field via tender per Daniel K. Glenn, Consultant; the Town Works Department will remove the old Recess Equipment and provide some of the new site preparation, and further moved Re: Strategic Development to allocate $10,000 towards Strategic Development, and further moved Re: Protective Services to allocate funds towards the purchase, via tender, of a Vehicle Replacement for Fire Tanker 1 with delivery in 2007 per 2006 General Capital Budget submission (page one) from the Fire Chief and further moved to authorize the purchase of Extrication Tools for the Fire Rescue Squad not too exceed $30,000. Seconded by Councillor McGowan. Carried.
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| 26. | ADJOURNMENT | ||
| Councillor McGowan moved adjournment.
Seconded by Councillor Evans. Carried. Time: 8:11 p.m. |
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Marcia Mason
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