November 13, 2007 Minutes
| 1. | CALL TO ORDER - 7:30 PM | ||
| The Town of Grand Bay-Westfield Council met in a Regular Session on Tuesday, November 13, 2007 with Mayor Losier presiding. | |||
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| 2. | RECORD OF ATTENDANCE | ||
| Deputy Mayor Murphy, Councillor Little, Councillor McGowan, Councillor Day, and Councillor Evans were in attendance. | |||
| 3. | APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS | ||
| Councillor Day moved to approve the Agenda of Tuesday, November 13,
2007 as presented.
Seconded by Councillor Evans. Carried.
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| 4.
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DISCLOSURE OF CONFLICT OF INTEREST
None
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| 5.
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PUBLIC HEARINGS
None
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| 6. | PUBLIC PRESENTATIONS | ||
| 6.1 | PRESENTATION OF RCMP STATISTICAL REPORT FOR OCTOBER 2007 - RCMP REPRESENTATIVE | ||
| ATTENDING | |||
| Corporal Landry provided information to Council regarding the RCMP
Statistical Report for October 2007.
Deputy Mayor Murphy moved to receive and file RCMP Statistical Report for October 2007. Seconded by Councillor McGowan. Carried.
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| 7. | MINUTES | ||
| 7.1 | MINUTES OF REGULAR COUNCIL MEETING OF OCTOBER 22, 2007 | ||
| Councillor Day moved to adopt the minutes of the Regular Council Meeting
of October 22, 2007 as presented.
Seconded by Councillor McGowan. Carried.
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| 7.2 | MINUTES OF TOURISM COMMITTEE MEETING OF SEPTEMBER 20, 2007 | ||
| Councillor Evans moved to receive and file minutes of Tourism Committee
Meeting of September 20, 2007.
Seconded by Deputy Mayor Murphy. Carried.
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| 7.3 | MINUTES OF RIVER VALLEY COMMUNITY CENTER FOUNDATION INC. MEETINGS OF | ||
| JUNE 19, 2007 AND SEPTEMBER 18, 2007
Councillor Day moved to receive and file minutes of River Valley Community Center Foundation Inc. Meetings of June 19, 2007 and September 18, 2007. Seconded by Deputy Mayor Murphy. Carried.
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| 7.4 | QUOTATION NOTES OF NOVEMBER 2, 2007 | ||
| RE: REPAIRS AND MAINTENANCE OF MUNICIPAL VEHICLES, QUOTATION
NO. 001RM-07
Councillor Day moved to receive and file quotation notes of November 2, 2007 Re: Repairs and Maintenance of Municipal Vehicles, Quotation No. 001RM-07. Seconded by Councillor Evans. Carried.
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| 8. | BILLS FOR PAYMENT | ||
| Councillor Day moved to pay Bills for Payment enbloc for a total of
$7,662.26 and Bills for Ratification for a total of $53,871.71; grand total
of $61,533.97.
Seconded by Councillor Evans. Carried.
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| 9. | CONSENT AGENDA | ||
| a) WESTFIELD VOLUNTEER AMBULANCE ACCOUNTS PAYABLE LISTING FOR NOVEMBER
13, 2007
b) BUILDING INSPECTOR’S REPORT FOR OCTOBER 2007 c) RECREATION DIRECTOR’S REPORT FOR OCTOBER 2007 d) DOG CONTROL REPORT FOR OCTOBER 2007 e) RIVER CENTRE MANAGER’S REPORT FOR OCTOBER 2007 f) GRAND BAY-WESTFIELD VOLUNTEER FIRE/RESCUE DEPARTMENT REPORT FOR OCTOBER 2007 g) WORKS DEPARTMENT REPORT FOR OCTOBER 2007 Councillor McGowan moved to receive and file the following Consent Agenda items: a) Westfield Volunteer Ambulance Accounts Payable Listing for November
13, 2007
Seconded by Councillor Day. Carried.
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| 10. | BUSINESS ARISING FROM MINUTES | ||
| a) Regular Council Meeting Minutes of October 22, 2007
None
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| 11.
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DELEGATIONS
None
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| 12.
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PETITIONS
None
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| 13.
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BY-LAWS
None
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| 14.
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NOTICE OF MOTIONS
None
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| 15.
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REPORTS
None
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| 16. | DEVELOPMENT OFFICER’S REPORT OF NOVEMBER 7, 2007 | ||
| RE: REGIONAL TRANSIT COMMUTER SERVICE PROJECT, COMEX EXTENSION
Deputy Mayor Murphy moved to approve the proposed locations for Comex Bus services to be extended north to Route 102 at: the intersection of Inglewood Drive and River Valley Drive and the intersection of Ferry Road and Nerepis Road; with costs for development of these sites to be provided by the Regional Transportation Community Express (COMEX) Project. Seconded by Councillor McGowan. Carried. It was noted that the third location of Nerepis Road at Westfield Crescent was removed from the table due to the concerns of residents in the area. It was also noted that the Town would be looking for an alternate location to complete the project while the funding is still available.
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| 17. | LETTER OF OCTOBER 25, 2007 FROM SUSAN AND GORDON SKELDON | ||
| RE: COMPLETION OF PAVING ON MALLARD DRIVE, MACLEAN ROAD AND DOUGLAS
STREET/WORKS COMMISSIONER’S REPORT OF NOVEMBER 7, 2007
Councillor Day moved to bring forward the request from Gordon and Susan Skeldon to the 2008 Capital Budget for consideration during the selection process and that the consultant be advised to add the gravel portion to the schedule of gravel streets. Seconded by Councillor Evans. Carried.
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| 18. | E-MAIL FROM GREG FORESTALL, TOWN EMERGENCY MEASURES ORGANIZATION | ||
| RE: RESIGNATION FROM THE CANADIAN RED CROSS
Councillor Day moved to receive and file email from Greg Forestall, Town Emergency Measures Organization Re: Resignation from the Canadian Red Cross. Seconded by Deputy Mayor Murphy. Carried. It was noted a letter of thanks was sent to Greg Forestall for
his service as a member of the Town Emergency Measures Organization.
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| 19. | LETTER OF OCTOBER 23, 2007 FROM DONNA CLARK, COORDINATOR, PUBLIC PROGRAMS AND | ||
| SERVICE, CANADIAN DIABETES ASSOCIATION RE: WORLD DIABETES DAY,
NOVEMBER 14, 2007/LETTER OF OCTOBER 26, 2007 FROM KASSIA SWEEZEY, ADMINISTRATIVE
ASSISTANT FOR JAKE REID, REGIONAL DIRECTOR, CANADIAN DIABETES ASSOCIATION
RE: NOVEMBER 14TH - WORLD DIABETES DAY
Deputy Mayor Murphy moved to receive and file letter of October 23, 2007 from Donna Clark, Coordinator, Public Programs and Service, Canadian Diabetes Association Re: World Diabetes Day, November 14, 2007/Letter of October 26, 2007 from Kassia Sweezey, Administrative Assistant for Jake Reid, Regional Director, Canadian Diabetes Association Re: November 14th - World Diabetes Day. Seconded by Councillor McGowan. Carried.
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| 20. | WORKS COMMISSIONER’S REPORT OF OCTOBER 29, 2007 | ||
| RE: REVISED DESIGNATED HIGHWAY 5 YEAR PLAN FOR 2008-2012
Deputy Mayor Murphy moved to adopt the revised Designated Highway 5 Year Plan 2008-2012 per Works Commissioner’s report of October 29, 2007 and to forward the Plan to the Department of Transportation. Seconded by Councillor McGowan. Carried.
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| 21. | RECREATION DIRECTOR’S REPORT OF NOVEMBER 5, 2007 | ||
| RE: PROPOSED CENTRUM WASHROOM RENOVATIONS
Councillor McGowan moved to approve the proposal from Paul Waycott of Avondale Construction Limited for the Proposed Washroom Renovations at the Centrum at a cost of $18,288.00 plus HST. Seconded by Deputy Mayor Murphy. Carried.
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| 22. | LETTER OF OCTOBER 30, 2007 FROM CLAYTON ROGERS, P. ENG., GODFREY ASSOCIATES LTD. | ||
| RE: WATERFRONT DEVELOPMENT CONTRACT NO. 1 - SITE WORK, PROJECT
NO. 010-116, CERTIFICATE NO. 8 - FINAL COMPLETION
Councillor Day moved to approve payment of Certificate No. 8, Final Completion in the amount of $33,050.88 Re: Waterfront Development Contract No. 1 - Site Work, Project No. 010-116 per letter of October 30, 2007 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Seconded by Councillor Evans. Carried.
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| 23. | LETTER OF OCTOBER 30, 2007 FROM CLAYTON ROGERS, P. ENG., GODFREY ASSOCIATES LTD. | ||
| RE: CERTIFICATE NO. 3 - FINAL COMPLETION, STORM SEWER IMPROVEMENTS
AND BLIND KNOLL ELIMINATION PROJECT NO. 010-127
Councillor Day moved to approve payment of Certificate No. 3 - Completion Certificate in the amount of $60,842.47 for Storm Sewer Improvements and Blind Knoll Elimination Project No. 010-127 per letter of October 30, 2007 from Clayton Rogers, P. Eng., Godfrey Associates Ltd. Seconded by Councillor Evans. Carried.
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| 24. | LETTER OF OCTOBER 18, 2007 FROM DICK ISABELLE, EXECUTIVE DIRECTOR POLICE, | ||
| FIRE AND EMERGENCY SERVICES RE: POLICING ARRANGEMENTS - EXTENDED
SERVICE AGREEMENT
Councillor Day moved to forward letter of October 18, 2007 from Dick Isabelle, Executive Director, Police, Fire and Emergency Services Re: Policing Arrangements - Extended Service Agreement to the 2008 Budget process. Seconded by Deputy Mayor Murphy. Carried.
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| 25. | LETTER OF OCTOBER 29, 2007 FROM THERESE M. MURRAY, MMFF EXECUTIVE DIRECTOR, | ||
| MURIEL MCQUEEN FERGUSSON FOUNDATION RE: NOVEMBER, FAMILY VIOLENCE
PREVENTION MONTH
Deputy Mayor Murphy moved to receive and file letter of October 29, 2007 from Therese M. Murray, MMFF Executive Director, Muriel McQueen Fergusson Foundation Re: November, Family Violence Prevention Month. Seconded by Councillor McGowan. Carried.
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| 26. | RECREATION DIRECTOR’S REPORT OF NOVEMBER 2, 2007 | ||
| RE: INTEGRATED PEST MANAGEMENT SERVICES
Councillor Evans moved to renew Integrated Pest Management Services with Urban Landscaping Ltd. at a cost of $9,237 plus HST for the period of May - November 2008 and further moved to continue to receive advance notice of any control treatments that may be needed with the Town’s approval required before any treatments can be applied. Seconded by Councillor McGowan. Carried.
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| 27. | TOWN MANAGER’S REPORT OF NOVEMBER 5, 2007 | ||
| RE: REPAIRS AND MAINTENANCE - MUNICIPAL VEHICLES
Councillor Little moved that the Town of Grand Bay-Westfield enter into an agreement with Star-Key Enterprises Ltd. for the Repairs and Maintenance of Municipal Vehicles Re: Bid No. 001RM-07 for the period January 1, 2008 to December 31, 2010 with an option to renew for one additional year, subject to the following rates: $40.00 per hour Labour Rate - Regular Time plus HST
Seconded by Councillor McGowan. Carried.
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| 28. | LETTER OF OCTOBER 16, 2007 FROM STEPHANIE B. PATTERSON, P. ENG., | ||
| GODFREY ASSOCIATES LTD. RE: SEWER SYSTEM EXTENSION, GRAND BAY-WESTFIELD,
NB, INFRASTRUCTURE PROJECT NO. 63 37 05 431 02, PROJECT NOS. 010-091, 010-102,
101-103, 010-104, 010-109, 010-110 & 010-121
Councillor Day moved to approve Claim No. 25 Re: Sewer System Extension, Grand Bay-Westfield, NB, Infrastructure Project No. 63 37 05 431 02, Project Nos. 010-091, 010-102, 101-103, 010-104, 010-109, 010-110 & 010-121 and pay relevant invoices per letter of October 16, 2007 from Stephanie B. Patterson, P. Eng., Godfrey Associates Ltd. Seconded by Councillor Evans. Carried.
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| 29. | TOWN MANAGER’S REPORT OF NOVEMBER 7, 2007 | ||
| RE: TOURISM COMMITTEE MEMBERSHIP
Deputy Mayor Murphy moved to appoint Ron Wilson as a voting member of the Town Tourism Committee, effective immediately. Seconded by Councillor McGowan. Carried.
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| 30. | ADJOURNMENT | ||
| Councillor McGowan moved adjournment.
Seconded by Councillor Day. Carried. Time: 8:02 pm Respectfully submitted, |
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Marcia Mason
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